WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting June 25, 2012 Members Present: Henry Kruschek, Jr. Steve Kraus Marvin Hellenbrand John Laubmeier Shirley Nelson John Roessler Roger Lee Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Shirley Nelson to approve the minutes of the May 22, 2012 Utility Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Shirley Nelson, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous parts/supplies $ 280.72 $ 83.59 $ 35.26 $ 399.57 Acker Builders Refund 25.22 25.22 Alternative Technologies, Inc. Oil testing at substations 1,266.00 1,266.00 American Test Center Test trucks 730.00 730.00 American Water Works Assoc. Membership renewal 325.00 325.00 Boardman & Clark Legal: Policy manual updates 277.78 203.25 196.47 677.50 Border States Transformers & metering 8,305.54 8,305.54 BP * Gasoline for trucks 1,105.10 1,008.20 165.47 2,278.77 Bruce Municipal Equipment Vac truck maintenance 118.81 79.20 2,869.00 3,067.01 Cintas Corporation Uniforms 71.70 52.49 50.71 174.90 Inventory, minor mtls.,shop lights & Crescent Electric W.O. materials 5,076.82 28.62 27.67 5,133.11 Dept. of Natural Resources Water operator certification 45.00 45.00 Dean Clinic Pre-employment physical 32.50 32.50 65.00 DeGolier Printing Solar power postcards 122.03 122.03 Diggers Hotline 2nd prepayment for locates 648.13 474.24 458.43 1,580.80 Dish Network * Monthly service 39.60 28.98 28.01 96.59 Donelson, Amber Scholarship 250.00 250.00 EFTPS * 941 taxes 20,374.34 20,374.34 Employee Trust Funds * Health insurance premiums 13,436.80 13,436.80 Environmental Mgmt Consulting Well #1 asbestos/lead paint report 928.00 928.00 Envirotech Equipment Co. Sewer camera repairs 375.99 375.99 Faith Technologies URD & substation maintenance 775.00 775.00 Fastenal Company W.O. materials 291.57 291.57 F.I.D.O., LLC Logo designs 1,000.00 1,000.00 Gordon Flesch Co., Inc. Lease payment 317.26 232.14 224.41 773.81 Great West Retirement * Deferred Comp. 3,582.00 3,582.00 Helt, David Refund 555.17 555.17 Herlitzka, Tim Mileage reimbursement 14.00 14.00 Hill, Heath Scholarship 250.00 250.00 1 Hometown News Group Public Benefits/Energy Conserv. Ads 853.12 853.12 Hometown News Group Limited term employee ad 58.50 58.50 117.00 ICS/Med. Telephone Answ. * Answering service 55.05 40.28 38.95 134.28 J & R Underground Bore work for W.O.'s 5,997.00 5,997.00 Koppes, Marty CDL reimbursement 74.00 74.00 Krause, Scott & Katie Refund 158.33 158.33 Larry's Tire, Inc. Tire patch 35.00 35.00 Lincoln Contractors Supply, Inc. Sewer rental 321.00 321.00 Meffert Oil Co., Inc. Gasoline for trucks 369.49 18.75 46.87 435.11 Workshop & safety program MEUW registrations 6,568.50 1,755.00 1,696.50 10,020.00 and safety program costs for 1st Qtr. MG & E Booster, well, svc bldg & lift station 30.77 126.27 66.20 223.24 Minnesota Life Insurance * Life Insurance 255.46 255.46 Office Depot Office supplies 75.72 55.57 53.72 185.01 Payroll 6/1 & 6/15 53,753.86 53,753.86 Pitney Bowes Mail machine rental 13.12 9.60 9.28 32.00 Postmaster * Postage for bills 645.76 472.51 456.75 1,575.02 Alliant customer xfer & water rate PSC charge 5.71 1,407.30 1,413.01 Inventory, minor mtls.,tools & Resco transformers 30,638.80 30,638.80 RG Heating & Air Cond. Shop boiler maintenance 20.48 14.99 14.48 49.95 Ruekert & Mielke, Inc. Water & sewer mapping 111.88 55.94 55.93 223.75 SEERA c/o Wipfli, LLP May Focus program fee 3,298.76 3,298.76 Sondgeroth, Tamara Expense reimbursements 56.49 56.49 Stafford Rosenbaum Legal: General Corporate 297.00 297.00 Strand Associates, Inc. Eng: Main St. utility replacement, water 3,465.82 7,641.85 11,107.67 system evaluation, well #1 renovation, sewer flow monitoring & comprehensive plan Suttle Straus Billing sheets 397.42 290.79 281.10 969.31 TDS* Monthly service 310.49 227.19 219.61 757.29 US Cellular * Monthly cell phone service 113.23 38.95 37.64 189.82 US Cellular Monthly modem service 22.15 16.21 15.66 54.02 USIC Locating Services Locating services 1,634.14 927.55 604.67 3,166.36 Utility Solutions, Inc. Tool 60.00 60.00 Village of Waunakee * 1st & 2nd qtr. utility insurance 16,188.03 11,844.90 25,638.07 53,671.00 Village of Waunakee Flex plan, electric/water taxes, refuse/ 84,159.85 30,528.13 27.20 114,715.18 May and re-bills for Mary Jean Kennedy and Dean Optical VISA * Sewer supplies, MEUW meeting exp., 595.69 17.41 31.39 644.49 school expenses, flowers for funeral Waunakee Area Chamber 2012 membership dues 300.00 75.00 375.00 Waunakee Area School District Solar & renewables projects donations 1,000.00 1,000.00 Waunakee High School Touch Down Club donation 145.00 145.00 Weaver Auto Parts Miscellaneous parts/supplies 7.74 7.74 Wesco Inventory & W.O. materials 13,210.17 13,210.17 Wil-Kil Pest Control Pest control 13.12 9.60 9.28 32.00 WI Dept of Natural Resources 2012 water use fees 125.00 125.00 WI Dept of Revenue * State & sales tax paid 45,311.14 45,311.14 WPPI Energy May power bill 857,031.04 857,031.04 2  WI Retirement System * Retirement - May 9,505.88 9,505.88 WI State Lab of Hygiene Water samples 60.00 60.00 Yahara Materials, Inc. Maint. of water services 276.85 276.85 Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous supplies 134.46 42.19 72.44 249.09 Capital City Cleaning & Supply Office/shop supplies 117.06 85.65 82.79 285.50 Delta Dental Monthly premiums 1,149.27 1,149.27 Dish Network Monthly service 39.60 28.98 28.01 96.59 Electro Industries W.O. materials 1,751.52 1,751.52 HD Supply Waterworks Water inventory & tool 1,245.34 1,245.34 Krause Power Engineering Eng: Div., Industrial & Cent. subs 8,812.67 8,812.67 R.B.'s Printing, Inc. Annual water quality flyers 487.50 487.50 Ruekert & Mielke, Inc. Water mapping system updates 3,950.18 3,950.18 Wesco Minor materials 250.80 250.80 Total Amount of Invoices Approved $ 1,204,191.36 $ 61,576.16 $ 41,971.81 $ 1,307,739.33 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Strand Technical Services Agreement The Commission discussed the Strand Technical Services agreement which outlines the general nature of the relationship between the utility and Strand. The agreement is similar to the one signed in 2010. After discussion, a motion was made by Steve Kraus and seconded by Henry Kruschek, Jr. to approve the agreement. Motion carried. Main Street Project-Strand Change Order An amendment to the original contract was discussed. The amendment outlines the added work done by Strand to date and the additional work remaining for an amount not to exceed $19,340. The bulk of the added work is a result of changing the planned construction from the open cut to lining method. A motion was made by John Roessler and seconded by Shirley Nelson to approve the amendment. Motion carried. Mini Excavator Quotes Quotes were received for the purchase of a mini-excavator. After discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the purchase of the John Deere product for an amount not to exceed $40,700 and give staff the option to either trade the existing Ditch Witch for $16,000 or sell it if a better price is able to be obtained. Motion carried. Electronic Communication and Social Media Policy A policy was created to cover a wide-range of areas including the use of computers and phones and also address social media matters. After a discussion, a motion was made by John Roessler and seconded by John Laubmeier to approve the policy. Motion carried. 3 Compliance Maintenance Annual Report and Resolution The Commission was presented the 2011 Compliance Maintenance Annual Report (CMAR). DNR rules require the utility to file the report annually. No deficiencies were noted in the report and no corrective action plan is required. A motion was made by Steve Kraus and seconded by Marvin Hellenbrand to approve resolution 12-0625 acknowledging review of the 2011 CMAR. Motion carried. Village-Wide Construction Projects The 7th and Klein and Westbridge projects were discussed. Electric Superintendent’s Report The Electric Superintendent discussed the substation project, recent service interruptions in the Business Park, the Well 1 service being moved underground, and the progress at the Westbridge and Northridge Subdivisions. General Manager’s Report The General Manager discussed the increased water and electric sales, the upcoming tour at Uniek, the recent meeting hosted for Senator Erpenbach, the PSC water rate hearing, and the limited-term employee who accepted a full-time position at the Lodi Utilities. Financial Statements The May financial statements were presented. Operating income of $122,000 for the month is $69,000 over budget. Operating income for the year-to-date is $351,000 over budget. A motion was made by Henry Kruschek, Jr. and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4