WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting July 23, 2012 Members Present: Henry Kruschek, Jr. Steve Kraus Marvin Hellenbrand John Laubmeier Shirley Nelson John Roessler Roger Lee Others Present: Tim Herlitzka Dave Dresen Tamara Sondgeroth Mike Peters Zak Bloom Jeff Felt Pat Connors Tom Paque Lauri Isaacson John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Uniek facility. Tour of Uniek and Discussion of Various Energy Efficiency Projects The group toured the Uniek facility. Return to Waunakee Utilities Building The meeting continued at the utility building after the tour. Presentation by WPPI Staff Mike Peters, WPPI Energy President/CEO, provided an overview of WPPI. Electric Territory Matters The Commission discussed electric territory matters in the Kilkenny Farms area. Minutes Moved by Steve Kraus, seconded by John Roessler to approve the minutes of the June 25, 2012 Utility Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total AICPA Membership dues $ 90.20 $ 66.00 $ 63.80 $ 220.00 Annual weed spraying at Asplundh substations 222.03 222.03 Boardman & Clark Legal: Policy manual updates 150.68 110.25 106.57 367.50 BP * Gasoline for trucks 1,162.51 781.15 268.04 2,211.70 Capital City Cleaning & Supply Shop/office supplies 30.75 22.50 21.75 75.00 Capitol Sand & Gravel Co., Inc. Gravel for PMH switchgear 83.71 83.71 Cintas Corporation Uniforms 54.54 39.93 38.58 133.05 Civic Systems, LLC Semi-annual software support fees 1,435.00 1,050.00 1,015.00 3,500.00 Claussen, Lyle Refund on deposit 163.53 163.53 Inventory, minor mtls., marking Crescent Electric tags, W.O. materials & tools 2,922.69 2,922.69 Dane County Sheriff's Office Copy of accident report 1.45 1.45 Dean Clinic Pre-employment testing 62.50 62.50 125.00 DLT Solutions Mapping software support 2,935.60 2,935.60 1 Dresen, Dave Mileage reimbursement 99.90 99.90 Dresen's Decks & Patio Electric/water maintenance 416.00 104.00 520.00 EFTPS * 941 taxes 21,269.00 21,269.00 Electro Industries W.O. materials 875.76 875.76 Gordon Flesch Co., Inc. Lease payment & monthly service 344.35 251.96 243.58 839.89 Great West Retirement * Deferred Comp. 3,582.00 3,582.00 HD Supply Waterworks Water inventory 1,802.22 1,802.22 Herlitzka, Tim Mileage reimbursement 46.33 33.90 32.77 113.00 Public Benefits/Energy Conserv. Hometown News Group Ads 853.12 853.12 ICS/Med. Telephone Answ. * Answering service 61.08 44.69 43.21 148.98 Larry's Tire, Inc. Repair tire rim 20.00 20.00 Meffert Oil Co., Inc. Gasoline for trucks 510.96 510.96 MEUW Medical First Aid training books 77.90 57.00 55.10 190.00 Midwest Testing LLC Annual water meter testing 2,593.00 2,593.00 Minnesota Life Insurance * Life Insurance 255.46 255.46 Office Depot Office supplies 44.24 24.12 23.32 91.68 O'Malley, David * Easement payment 333.33 333.33 O'Malley, Maureen * Easement payment 333.33 333.33 O'Malley, Patrick * Easement payment 333.34 333.34 Asphalt patches for water main Payne & Dolan, Inc. repairs 6,868.75 6,868.75 Payroll 6/29 & 7/13 55,981.59 55,981.59 Pellitteri Shred data 11.69 8.55 8.26 28.50 Pepsi Cola Company Rental of soda machine 12.30 9.00 8.70 30.00 Meeting exp., substation maint. & Piggly Wiggly shop supplies 11.10 3.15 3.04 17.29 Pitney Bowes Equipment maintenance contract 579.33 423.90 409.77 1,413.00 Postmaster * Postage for bills 672.11 491.79 475.39 1,639.29 Resco Inventory & PPE 2,297.17 2,297.17 Robinson Systems Bill of Rights forms 173.81 127.18 122.93 423.92 SEERA c/o Wipfli, LLP June Focus program fee 3,328.75 3,328.75 Servicemaster Office cleaning 173.84 127.20 122.96 424.00 Sherwin-Williams Paint for sign post 38.79 38.79 Statz, Carl F. Tools/equipment for trucks 7.43 7.43 TDS* Monthly service 311.86 228.19 220.59 760.64 US Cellular * Monthly cell phone service 118.54 42.83 41.41 202.78 USIC Locating Services Locating services 1,036.31 558.27 415.70 2,010.28 Flex plan, electric/water taxes & re-bill for erosion control & Village of Waunakee inspection 30,307.52 30,513.49 13.04 60,834.05 Office supplies, truck VISA * maintenance, 385.72 155.30 137.20 678.22 clothing & training expenses Weaver Auto Parts Miscellaneous parts/supplies 56.29 130.09 2.86 189.24 Wesco Inventory 2,700.20 2,700.20 WI Dept of Revenue * State tax paid 4,569.92 4,569.92 WI Retirement System * Retirement - June 14,536.19 14,536.19 Yahara Materials, Inc. Maint. of mains 272.08 272.08 Bills Received Subsequent to Packet Delivery Associated Trust Company Bond agent fees 181.50 181.50 363.00 Border States Inventory & minor materials 2,783.75 2,783.75 2  Brooks Tractor New mini excavator 40,700.00 40,700.00 Bruce Municipal Equipment, Inc. Vac truck maintenance 63.44 42.29 105.72 211.45 Cintas Corporation Uniforms 18.18 13.31 12.86 44.35 Classic Custom Homes Refund 160.89 160.89 Collision Masters Shared savings program 7,433.00 7,433.00 Country Glen Apartments Refund 92.45 92.45 Crescent Electric Supply Co. Minor materials 53.75 53.75 Delta Dental Monthly premiums 1,347.57 1,347.57 Dish Network Monthly service 39.60 28.98 28.01 96.59 Ditch Witch Parts for XT500 177.34 177.34 Electrical Testing Lab, LLC Test gloves 114.00 114.00 Employee Trust Funds * Health insurance premiums 13,436.80 13,436.80 Frontier FS Gas for forklift 37.55 37.55 Gordon Flesch Co. Monthly service 26.35 19.28 18.64 64.27 HD Supply Waterworks Water lateral maintenance 105.78 105.78 HG Signs New logo for trucks/bldg., etc. 1,980.08 672.42 650.00 3,302.50 Itron Maintenance agreement 287.79 210.58 203.55 701.92 J & R Underground Boring services - Old Hwy. 113 1,400.00 1,400.00 Leon's Roofing & Siding, Inc. New roof for Well# 1 9,060.00 9,060.00 Living Landscapes, LLC Review Div. St. sub. plan 65.00 65.00 Madison Metro Sewerage Dist. 2nd Qtr. Serv.-Village $196,217.83 264,585.37 264,585.37 SPL $66,455.43 & misc. lab samples MG & E Booster, well, svc bldg. & lift station 15.24 102.43 51.41 169.08 Office Depot Office supplies 55.56 40.66 39.29 135.51 Pepsi Cola Company Soda for machine 36.90 27.00 26.10 90.00 Polacek, Paul Refund 55.67 55.67 R.B.'s Printing, Inc. Business cards w/new logo 137.03 137.03 Renschler Company Refund 20.00 20.00 RG Heating & A.C., Inc. Building maintenance 143.50 105.00 101.50 350.00 Service Master Building Maint. Office cleaning 173.84 127.20 122.96 424.00 Stafford Rosenbaum Legal: Nord Gear easement & sewer 527.00 68.00 595.00 camera purchase Strand Associates, Inc. Eng.: Well#1, sewer flow monitoring, 2,812.41 5,409.03 8,221.44 sewer comprehensive plan, water system evaluation & Main St. project TMH Masonry, LLC Well# 1 project 1,315.00 1,315.00 U.S. Cellular Monthly modem service 16.96 12.41 11.99 41.36 Refuse - June & rebill for Erosion Ctrl Village of Waunakee and Inspection 53,631.29 53,631.29 WI Dept. of Revenue * Sales tax paid 49,560.34 49,560.34 WPPI Energy Power bill for June 960,192.88 960,192.88 Total Amount of Invoices Approved $ 1,555,569.87 $ 61,879.24 $ 10,805.13 $ 1,628,254.24 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. 3 Public Comment There was no public comment. Sewer Save Minimum Charges The Commission was provided an overview of Sewer Save and how it works. Certain issues occur when a customer has zero or very low usage in January (the month the Sewer Save is calculated on) or when a customer constructs a new home. The average monthly residential water consumption noted by the Public Service Commission of Wisconsin in the latest water rate study is 5,000. A motion was made by John Laubmeier and seconded by Steve Kraus to set the Sewer Save amount at 5,000 for zero January usage customers or new construction. Shirley Nelson and Henry Kruschek, Jr. voted no. Motion carried. Division Street Substation Bids Bids are being advertised for the Foundation and Flatwork and the Substation Materials for the Division Street Substation project but due to the timing of the bid opening, bids were not available for the meeting. After discussion, a motion was made by Shirley Nelson and seconded by Marvin Hellenbrand to delegate the awarding of the bids for the Foundation and Flatwork and the Substation Materials to the General Manager provided the lowest responsible bidders are selected, the Commission President reviews the bids and approves the General Manager’s recommendation, the lowest responsible bids are within the budget as determined by the utility engineer, the contracts are approved by the utility attorney, and if any significant issues arise, the awarding of the low bids will be brought back to the Utility Commission for consideration at the August 27th meeting. Motion carried. Water Pumping and Electric Sales Statistics The Commission discussed the record electric and water sales statistics caused by the extreme weather conditions. The Commission also conceptually discussed a water use ordinance. A proposed ordinance will be presented to the Commission for consideration at a future meeting. Village-Wide Construction Projects The Commission discussed the Westbridge, Northridge, and Kilkenny Farms projects. Electric Superintendent’s Report The Electric Superintendent discussed the work being done at Westbridge and a recent transformer problem. General Manager’s Report The General Manager discussed the summary of the logo costs and the possible update to the vehicle replacement policy. Financial Statements The June financial statements were presented. Operating income of $120,000 for the month is $33,000 over budget. Operating income for the year-to-date is $383,000 over budget. A motion was made by Marvin Hellenbrand and seconded by Henry Kruschek, Jr. to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4