WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting August 27, 2012 Members Present: Henry Kruschek, Jr. Steve Kraus Marvin Hellenbrand John Laubmeier Shirley Nelson John Roessler Roger Lee Others Present: Tim Herlitzka Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson to approve the minutes of the July 23, 2012 Utility Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Steve Kraus, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous parts/supplies $ 136.31 $ 71.18 $ 20.21 $ 227.70 Acker Builders Refund 140.18 140.18 API Outsourcing, Inc. Cass certification 41.00 30.00 29.00 100.00 Badger Truck Center Truck maintenance 57.63 38.42 96.06 192.11 Legal: Policy updates & territory Boardman & Clark issues 160.18 5.25 5.07 170.50 Border States Electric meters 375.00 375.00 BP * Gasoline for trucks 1,189.23 1,259.62 247.11 2,695.96 Cintas Corporation Uniforms 72.72 53.24 51.44 177.40 City of Lodi Inventory 189.50 189.50 Civic Systems, LLC* Class registrations 155.80 114.00 110.20 380.00 Classic Custom Homes Refund 233.99 233.99 Cooper Power Systems Materials for W.O.'s 1,738.02 1,738.02 Inventory, minor mtls., marking Crescent Electric paint, W.O. materials & tools 2,756.50 72.80 2,829.30 CTW Corporation Well# 3 maintenance 157.25 157.25 Dane Lumber & Home Center Steel fence posts 89.85 89.85 Dean Clinic Pre-employment testing 20.00 20.00 40.00 Delta Dental Monthly premiums 1,215.37 1,215.37 Ditch Witch Parts for small trencher 24.43 24.43 Dresen, Dave * Expense reimbursement 192.96 192.96 Dueco, Inc. Truck maintenance 97.28 97.28 EFI Residential lighting 530.40 530.40 EFTPS * 941 taxes 30,229.98 30,229.98 Elite Embroidery Clothing 1,447.65 1,643.75 273.60 3,365.00 Employee Trust Funds * Health insurance premiums 13,436.80 13,436.80 EMS Industrial, Inc. Lift station maintenance 1,796.82 1,796.82 Envirotech Sewer camera parts 15.98 15.98 Everson, Jason Refund on deposit 230.52 230.52 Gordon Flesch Co., Inc. Lease payment & monthly service 343.28 251.18 242.81 837.27 Great West Retirement * Deferred Comp. 5,573.00 5,573.00 Hach Company Water chemicals 59.93 59.93 HD Supply Waterworks Sewer maintenance 22.37 22.37 Herlitzka, Tim Mileage reimbursement 45.92 33.60 32.48 112.00 Highway 19 Landscape Supply Refund 70.12 70.12 Public Benefits/Energy Conserv. Hometown News Group Ads 1,163.12 1,163.12 Ads for public bidding on Div. St. Hometown News Group sub 158.18 158.18 ICS/Med. Telephone Answ. * Answering service 93.18 68.18 65.92 227.28 ICS/Med. Telephone Answ. Answering service 56.53 41.36 39.99 137.88 1 Ji, Chang Refund 80.37 80.37 Kampert, Douglas Refund 300.00 300.00 Kelley, Amy Refund 52.24 52.24 Kelley Williamson Company Bulk oil 661.37 220.45 881.82 Ling, Kim Refund 31.72 31.72 Martelle Water Treatment Water chemicals 3,524.00 3,524.00 Meffert Oil Co., Inc. Gasoline for trucks 239.92 239.92 Meinholz Electric Refund on deposit 35.96 35.96 Member dues (1/2) & seminar MEUW registration 4,567.00 4,567.00 Booster, well, svc. bldg. & lift MG & E stations 15.40 109.11 52.34 176.85 Minnesota Life Insurance * Life Insurance 255.46 255.46 Northern Lake Service, Inc. Water samples 485.00 485.00 Office Depot Office supplies 88.43 64.71 62.55 215.69 O'Malley, David * Easement payment 14,666.67 14,666.67 O'Malley, Maureen * Easement payment 14,666.67 14,666.67 O'Malley, Patrick * Easement payment 14,666.66 14,666.66 Payroll 7/27, 8/10 & 8/24 80,989.82 80,989.82 Piggly Wiggly Ice for water samples 5.96 3.39 9.35 Postmaster * Postage for bills 653.90 478.47 462.52 1,594.89 Premier Builders Refund 29.59 29.59 Public Service Commission Water rate study 131.12 131.12 R.B.'s Printing, Inc. Billl stuffers 612.00 612.00 Register of Deeds * Easement recording 30.00 30.00 Transformers, PPE, inventory & Resco minor mtls. 20,322.86 20,322.86 Reserve Account * Postage for machine 820.00 600.00 580.00 2,000.00 Robinson Systems Bill of Rights forms 108.16 79.14 76.51 263.81 Russ' Plumbing, Inc. Bathroom repairs at shop 46.74 34.20 33.06 114.00 Schwingle Builders Refund 139.00 139.00 Seeger, Richard Reimbursement for CDL 37.00 37.00 74.00 SEERA c/o Wipfli, LLP July Focus program fee 3,343.67 3,343.67 Senate Chief Clerk Wisconsin Flag 16.00 16.00 Servicemaster Office cleaning 177.12 129.60 125.28 432.00 Sondgeroth, Tamara Expense reimbursement 31.59 31.59 Stafford Rosenbaum Legal: water easements, etc. 782.00 782.00 Statz, Carl F. Shop supplies 5.61 4.11 3.97 13.69 Steel Surgeon, LLC Transformer maintenance 178.10 178.10 Strand Associates, Inc. Eng.: Well# 1, sewer flow monitoring, sewer 9,448.21 16,883.26 26,331.47 comprehensive plan, sewer video reviews & water system evaluation StressCrete, Inc. Poles & fixtures 52,042.00 52,042.00 Suttle Straus Billing sheets 862.10 630.80 609.78 2,102.68 TDS* Monthly service 311.69 228.06 220.46 760.21 Tom's Bobcat Service, LLC Concrete rework at substation 1,187.50 1,187.50 Unemployment Insurance Special assessment billing 56.70 41.49 40.11 138.30 UPS Store Shipping costs 8.00 15.60 23.60 Maint. of treatment equipment - USA BlueBook water 357.27 357.27 US Cellular * Monthly cell phone service 117.80 42.29 40.89 200.98 US Cellular Monthly modem service 16.96 12.41 11.99 41.36 USIC Locating Services Locating services 895.08 501.63 396.79 1,793.50 Veolia Refund on deposit 6,310.37 6,310.37 Flex plan, electric/water taxes, insurance, rebills for: Mary Jean Village of Waunakee Kennedy& Street Projects 45,383.00 157,449.52 98,315.85 301,148.37 VISA * Meeting & training expenses 56.60 27.00 26.10 109.70 Waunakee Community Found. Wauktoberfest sponsorship 250.00 250.00 Waunakee Kickers Klub Donation 100.00 100.00 Weaver Auto Parts Miscellaneous parts/supplies 37.40 14.47 13.99 65.86 Wesco Inventory & minor materials 5,518.00 5,518.00 Wil-Kil Pest Control Pest control 0.41 0.30 0.29 1.00 WI Dept of Revenue * State & sales tax paid 63,214.12 63,214.12 WPPI Energy July power bill & cleaning cartridges 1,072,452.70 13.41 12.97 1,072,479.08 WI Retirement System * Retirement - July 9,920.27 9,920.27 Wisconsin State Journal Newspaper subscription 101.27 74.10 71.63 247.00 WI State Lab of Hygiene Water samples 20.00 20.00 Yahara Materials, Inc. Electric/water maintenance 132.84 132.84 265.68 2  Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous supplies $ 247.51 $ 49.38 $ 43.31 $ 340.20 Alliant Energy Kopp Road territory acquisition 8,098.22 8,098.22 CJ's Lawn & Snow Services, Inc. Lawn maintenance 106.60 78.00 75.40 260.00 Dish Network Monthly service 39.60 28.98 28.01 96.59 First Supply Maint. of collection system 78.00 78.00 General Communications Battery for handheld radio 18.45 13.50 13.05 45.00 Water inventory & hydrant HD Supply Waterworks maintenance 1,152.76 1,152.76 Kellerman, Deborah Reimb. For KEEP course 100.00 100.00 Village of Waunakee Re-bills for: flexplan & drug testing 52.79 38.62 37.34 128.75 Total Amount of Invoices Approved $ 1,487,690.60 $ 180,782.25 $ 121,641.96 $ 1,790,114.81 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Proposed Water Emergencies Ordinance A draft Water Emergencies Ordinance was discussed. Minor changes will be made and the draft ordinance will be presented to the Commission for final approval at an upcoming meeting. Revised Cross Connection Control Ordinance and Proposal for Inspection Services Changes to the Cross Connection Control law require the utility to perform inspections on certain customers every other year. The 2012 budget contains $8,000 to hire inspectors to assist in this process due to limited staff availability and a proposal was received and reviewed from General Engineering Company for these services. Proposed changes to the existing Cross Connection Control Ordinance were also discussed. A motion was made by John Roessler and seconded by Shirley Nelson to hire General Engineering for cross connection inspection services for an amount not to exceed $8,000 and to recommend approval of the revised Cross Connection Control Ordinance to the Village Board. Motion carried. Division Street Substation Quotes The following quotes were received for the steel portion of the substation project: Neumetal $44,499 Endres Mfg. $55,000 B&B $46,500 Lockport $65,444 Ace Iron $50,900 Springfield Welding $80,171 A motion was made by Steve Kraus and seconded by Marvin Hellenbrand to accept the quote from Neumetal for an amount not to exceed $44,499. Motion carried. Review Status of Division Street Substation Project The project status was discussed and a summary of costs versus budget was presented. The project remains slightly under budget. The control facilities and labor amounts are the two large items that could have an impact on the overall remaining budget. The Commission will be kept informed about the budget as-needed throughout the remainder of the project. 3 Proposed Electric Territory Agreement with Wisconsin Power and Light A proposed territory agreement with Wisconsin Power and Light (WPL) was presented. After discussion, utility staff was asked to obtain final cost information from WPL and continue to examine the proposed agreement. Kilkenny Farms Subdivision The Commission discussed the preliminary water and sewer plans for the subdivision. Village-Wide Construction Projects The Commission discussed the status of the Westbridge project. General Manager’s Report The General Manager discussed the Energy Services Representatives resignation and the Westbridge water loop project. Financial Statements The July financial statements were presented. Operating income of $238,000 for the month is $183,000 over budget. Operating income for the year-to-date is $566,000 over budget. Extreme weather conditions for the month of July had a significant impact on the financial results. A motion was made by Henry Kruschek, Jr. and seconded by Marvin Hellenbrand to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4