WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting August 24, 2015 Members Present: Paul Endres Roxanne Johnson Steve Kraus John Laubmeier Shirley Nelson John Roessler Excused: Marvin Hellenbrand Others Present: Tim Herlitzka Dave Dresen Caitlin Stene Gary Walden Mike Peters John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson, to approve the minutes of the July 27, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Laubmeier, seconded by John Roessler, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Acker Builders Refund $ 85.77 $ - $ - $ 85.77 Airgas USA Nitrogen for substation 89.79 89.79 Bertsch, David Refund 125.15 125.15 Blaney, David Refund 32.04 32.04 Border States Metering, transformers, minor mtls. & inventory 14,028.84 14,028.84 BP * Gasoline for trucks 73.33 132.22 205.55 Brummel, Ed & Sharon Refund 47.17 47.17 Brunn, Kyle Refund 24.20 24.20 Capital City Cleaning & Supply Shop/office supplies 80.41 58.84 56.87 196.12 Cintas Corporation Uniforms 104.68 76.60 74.04 255.32 Inventory, metering, UG & st. light maint., tools Crescent Electric Supply Co. & 2,235.56 2,235.56 minor materials CTW Corporation Tower & well maintenance 18,512.75 18,512.75 EFTPS * 941 taxes 26,552.13 26,552.13 Employee Trust Funds * Health insurance premiums 22,603.30 22,603.30 Empower Retirement * Deferred Compensation & Roth 5,354.00 5,354.00 Exxon Mobil * Gasoline for trucks 1,261.02 933.20 143.02 2,337.24 Faith Technologies Infrared scan 800.00 800.00 Frontier FS Fuel for forklift 26.38 26.38 HD Supply Waterworks Inventory 2,744.12 2,744.12 Hellenbrand Glass, LLC Truck maintenance 243.70 243.70 Hometown News Public benefits/Energy Conserv. ad & ad to bid 369.88 369.88 substation upgrades Infosend Billing costs 1,457.80 1,066.69 1,031.13 3,555.62 Johnson, Bruce & Carrie Refund 102.58 102.58 Karls, Dana Mileage reimbursement 6.13 4.49 4.33 14.95 Kippley, Larry Refund 77.97 77.97 Kirch, Dennis Construction Refund 25.35 25.35 Krause Power Engineering Substation upgrades 4,954.15 4,954.15 Larry's Tire, Inc. New tires for truck 570.64 570.64 LCMS Refund 11.28 11.28 Lewellyn, Kerryn Mileage reimbursement 45.26 33.12 32.02 110.40 Liquid Engineering Tower maintenance 9,180.00 9,180.00 Marsden, Gerald & Rosemary Refund 98.52 98.52 Meffert Oil Co. Gasoline for trucks 14.27 14.27 MEUW Job training & safety programs registrations 640.00 640.00 Midlikowski, Scott & Miriam Refund 243.26 243.26 Minnesota Life Ins. Co. * Life Insurance premiums 479.80 479.80 Office Depot Office supplies 144.23 105.54 102.01 351.78 Payroll * 8/7 & 8/21 60,813.77 60,813.77 Pepsi Madison Machine rental tax 1.65 1.65 Piggly Wiggly Ice for water samples, shop supplies, 100 year 46.08 37.10 32.58 115.76 celebration supplies & gift card Power System Engineering, Inc. Electric mapping system updates 2,702.50 2,702.50 1  PSC Application to increase water rates 14.67 14.67 Rao, Poonam * Face painter at 100 year celebration 82.00 60.00 58.00 200.00 Resco OH & URD maintenance & PPE 1,289.24 1,289.24 RG Heating & A/C, Inc. Fall maintenance on heating & a/c 143.50 105.00 101.50 350.00 SEERA, c/o Wipfli Focus program fee for July 3,662.27 3,662.27 ServiceMaster Building Maint. Office & carpet cleaning 458.38 335.40 324.22 1,118.00 Sheeks, Peter Refund 174.70 174.70 Shrode, Laura Refund 92.19 92.19 Stafford Rosenbaum Legal: Prevailing wage laws research 123.00 123.00 Statz, Carl F. Shop parts 4.53 3.32 3.21 11.06 Stofiel, Jeffrey Refund 103.03 103.03 TDS Telecom * Monthly phone & modem service 404.05 295.65 285.80 985.50 Shipping charges to return truck part, water UPS Store samples & 9.00 10.75 13.64 33.39 sewer materials U.S. Cellular * Monthly cell phone service 87.83 64.26 62.12 214.21 USIC Locating Services Locating services 3,162.19 1,529.45 1,063.53 5,755.17 Village of Waunakee Electric/water taxes & flexplan 36,287.10 36,100.00 72,387.10 Paper from Office Depot, mapping expense, VISA * computer 2,722.07 410.11 396.44 3,528.62 expense, OH & UG maint., hotel expense & 100 year celebration supplies, new generator Weaver Auto Parts Truck supplies 32.90 32.90 Wheda Refund 41.86 41.86 Wil-Kil Pest Control Pest control 13.53 9.90 9.57 33.00 WI Dept. of Revenue * State & sales taxes paid 56,622.21 56,622.21 WPPI Energy July power bill 935,929.52 935,929.52 Member network assessment & monitoring WPPI Energy service, 416.18 146.59 141.71 704.48 Dynamics financial & accounting software service, hosted e-mail service, shared meter technician service and low-income administrative service WI Retirement System * Retirement - July 13,470.02 13,470.02 WI State Lab of Hygiene Water samples 20.00 20.00 Yahara Materials, Inc. Water maintenance 193.17 193.17 Bills Received Subsequent to Packet Delivery Action Battery Wholesalers, Inc. Batteries for substation 1,071.38 1,071.38 AM Conservation Group Night lights and LED bulbs for giveaway at 2,296.61 1,680.45 1,624.43 5,601.49 100 year celebration Bond Trust Services Corp. Paying agent fee 175.00 175.00 350.00 Border States Metering & materials for W.O. 1,702.71 1,702.71 Civic Systems, LLC Services to create billing adjustments 123.00 90.00 87.00 300.00 Crescent Electric Metering & minor materials 100.42 100.42 Delta Dental Dental insurance premiums 1,379.96 1,379.96 Dish Network Monthly service 35.33 25.85 24.99 86.17 Elite Embroidery T-shirts for 100 year celebration 87.43 63.98 61.84 213.25 Generation 3 Media Program adverstising/CTC 50.00 50.00 Herlitzka, Tim Mileage reimbursement 85.69 62.70 60.61 209.00 Integrated Communications Answering service 373.50 273.29 264.19 910.98 InterCon Construction Install 2" duct with TDS fiber project 35,540.00 35,540.00 Liturgical Publications, Inc. Newsletter advertising for Senior Center/PB 488.00 488.00 MG & E Boosters, wells, svc. bldg. & lift stations 33.18 139.57 112.61 285.36 Minuteman Press Business cards 18.79 13.75 13.30 45.84 Napa Auto Parts Truck maintenance 106.33 106.33 Northern Lake Service, Inc. Water samples 60.00 60.00 Office Depot Return unused supplies from 100 yr. party (4.44) (4.44) Project Energy Savers Kids' giveaway at 100 yr. celebration 469.09 343.24 331.80 1,144.13 Resco Minor materials 100.55 100.55 Robinson Systems Bill of Rights 118.31 86.57 83.67 288.55 The Von Corporation Equipment for service outages 3,264.83 3,264.83 Waunakee Rental Bouncy house & snow cone machine for 75.24 55.05 53.21 183.50 100 year celebration Weaver Auto Parts Truck parts/supplies & mtl. for Von Corp. 226.81 226.81 Total Amount of Invoices Approved $ 1,249,218.07 $ 75,855.93 $ 6,653.39 $ 1,331,727.39 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. 2 Public Comment There was no public comment. Long Term Power Supply Contract Extension Mike Peters, the President/CEO of WPPI Energy, made a presentation about WPPI Energy, including a discussion about the long-term power supply contract extension presented to the utility for consideration. Bids for Industrial Substation Project Bids have been received for the project to complete upgrades to the Industrial Park Substation and are summarized as follows: MJ Electric $ 76,262 Michels Corporation $120,157 Energis $142,754 After a discussion, a motion was made by Shirley Nelson, seconded by Steve Kraus, to approve the following:  MJ Electric bid of $76,262  $20,000 for testing/startup/commissioning  $15,000 for fencing costs  $5,000 for miscellaneous materials  $10,000 for the remaining engineering costs Motion carried. Compliance Maintenance Annual Report (CMAR) The utility is required to file a CMAR with the DNR annually. This report for 2014 has been completed with no significant deficiencies noted. After a discussion, a motion was made by Roxanne Johnson, seconded by Paul Endres, to approve the report and Resolution 15-0824, Acknowledging Review of the 2014 DNR Compliance Maintenance Annual Report. Motion carried. Village-Wide Construction Projects No projects were discussed this month. Electric Superintendent’s Report The Electric Superintendent reported on the current projects underway. General Manager’s Report The General Manager discussed the recent 100-year anniversary celebration and a potential solar project planned at a customer site in the village. Financial Statements The August financial statements were presented. Consolidated operating income for the month is $17,000 under budget. 3 Closed Session A motion was made by John Laubmeier and seconded by Steve Kraus to go into closed session pursuant to Wis. Stat sec. 19.85(1)(b),(c), and (f) for purposes of considering the dismissal, demotion, licensing, and discipline of a utility employee and to consider the employee’s employment, disciplinary or performance data, which if held in open session would likely have a substantial adverse effect upon the employee’s reputation. Roll call vote, aye – Endres, Johnson, Kraus, Laubmeier, Nelson, Roessler, nay – none, and the commission went into closed session. A motion was made by John Laubmeier and seconded by Steve Kraus to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4