WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting December 22, 2015 Members Present: Paul Endres Marvin Hellenbrand John Roessler Steve Kraus John Laubmeier Shirley Nelson Excused: Roxanne Johnson Others Present: Tim Herlitzka Caitlin Stene Bryan Kleinmaier Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson, to approve the minutes of the November 23, 2015 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Marvin Hellenbrand, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous supplies $ 205.39 $ 95.22 $ 59.50 $ 360.11 Baker Tilly Calculation of 2016 MMSD rate increase 650.00 650.00 Boardman & Clark Legal: Employee matter 10.66 7.80 7.54 26.00 Border States Minor materials & OH & UG maintenance 2,107.98 2,107.98 BP * Gasoline for trucks 131.66 5.63 137.29 Cintas Corporation Uniforms 74.28 54.36 52.53 181.17 Conney Safety PPE 203.36 273.26 203.34 679.96 Crescent Electric Supply Co. Street light & water tower maintenance 1,760.69 18.82 1,779.51 Dane Lumber & Home Center Shop supplies 220.99 161.70 156.31 539.00 DesRochers, Dave Expense reimbursement - safety glasses 183.60 183.60 367.20 Diggers Hotline Locating services 131.20 96.00 92.80 320.00 Dish Network * Monthly service 35.33 25.85 24.99 86.17 EFTPS * 941 taxes 27,765.56 27,765.56 Employee Trust Funds * Health insurance premiums 22,539.60 22,539.60 Empower Retirement * Deferred Compensation & Roth 4,654.00 4,654.00 Envirotech Equipment Sewer camera repairs 792.76 792.76 Exxon Mobil * Gasoline for trucks 840.64 543.40 93.00 1,477.04 Geschke, Scott Refund 21.34 21.34 HD Supply Waterworks Water meters 15,420.00 15,420.00 Hellenbrand Glass Truck maintenace 824.00 824.00 Hlinovsky, Lillian Refund 102.59 102.59 Hometown News Group Warrior's congrats page 20.00 20.00 Infosend Billing costs 1,081.32 791.21 764.84 2,637.37 Insight FS Gas for forklift 31.60 31.60 Insurance Support Center Notary - bond 20.50 15.00 14.50 50.00 Integrated Communications Answering service 95.40 69.80 67.48 232.68 Interstate All Battery Center Truck battery 139.99 139.99 J & R Underground Bore work on Skyview & Woodland Drive & Endres Rd. 8,076.85 8,076.85 Kompsie, Gene Refund 56.77 56.77 Krause Power Engineering Industrial sub upgrades & system study 10,403.09 10,403.09 Minnesota Life Ins. Co. * Life Insurance premiums 438.32 438.32 Moraine Park Tech. College * Water school fees for 2 employees 844.50 844.50 Office Depot Office supplies 85.65 62.68 60.58 208.91 Packer Fastener URD maintenance 514.30 514.30 Payroll * 11/27 & 12/11 64,210.70 64,210.70 Power System Engineering Electric mapping expense 6,300.00 6,300.00 PSC Application to increase water rates 95.30 95.30 1 Qual Line Fence Flag for building 15.01 10.98 10.61 36.60 Resco PPE, inventory & UG maintenance 1,039.25 1,039.25 Rhyme Business Products * Monthly lease payment 216.94 158.74 153.44 529.12 Rittmeyer, Julie Mileage reimbursement 6.13 4.49 4.33 14.95 Sam's Well & Drilling Refund 59.20 59.20 Seeger, Rick Expense reimbursement - safety glasses 348.50 348.50 697.00 SEERA, c/o Wipfli Focus program fee for November 3,636.26 3,636.26 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum Legal: Long term power supply contract w/WPPI & 57.00 171.00 228.00 sewer rate increase matters SBank of CP/Credit Card Pymt* Safety school exp., clothing, climbing gear, flags, 531.10 345.38 339.44 1,215.92 paper, & notary public app. fee Statz, Kevin Refund 106.36 106.36 Stuart C. Irby Co. UG maintenance 68.48 68.48 TDS Telecom * Monthly phone & modem service 402.61 294.59 284.76 981.96 TJH2b Transformer & substation maintenance 240.00 240.00 Tyndale Company, Inc. PPE 2,635.95 2,635.95 UPS Store Shipping chgs. for sewer camera 25.14 25.14 U.S. Cellular * Monthly cell phone service 123.53 90.39 87.38 301.30 USIC Locating Services Locating services 777.96 539.28 1,317.24 Vandenbussche, Ryan & Alison Refund 69.32 69.32 Vermeer Wisconsin Trencher parts 226.57 226.57 Village of Waunakee Electric/water taxes, flexplan, refuse/Nov. & rebills 93,056.94 30,655.53 264.99 123,977.46 for: Alere, Dean & Ehlers & Associates - Wil-Kil Pest Control Pest control 13.53 9.90 9.57 33.00 WI Dept. of Revenue * State & sales taxes paid 17,797.61 17,797.61 WI Dept. of Transportation * Permit for railroad crossing 175.00 175.00 WPPI Energy November power bill 742,150.25 742,150.25 WPPI Energy Member network assessment & monitoring service, 536.19 239.89 231.89 1,007.97 Dynamics financial & accounting software service, - hosted e-mail service, shared meter technician - service, member network support services & - computer expense - WI Retirement System * Retirement - November 13,297.63 13,297.63 WI Rural Water Association Membership renewal 40.00 40.00 WI State Lab of Hygiene Water samples 25.00 25.00 Bills Received Subsequent to Packet Delivery Boardman & Clark Legal: Personnel matter 186.96 136.80 132.24 456.00 Border States UG maintenance 204.60 204.60 Cintas Corporation Uniforms 24.76 18.12 17.51 60.39 Crescent Electric UG and tower maintenance 547.31 137.27 137.27 821.85 Delta Dental Dental insurance premiums 1,305.94 1,305.94 EFTPS * 941 taxes 12,887.02 12,887.02 Empower Retirement * Deferred Compensation & Roth 2,327.00 2,327.00 Envirotech Equipment Sewer camera maintenance 373.08 373.08 Fastenal Company Shop - bolts/nuts 19.98 14.62 14.12 48.72 General Communications Radio & extras for new water truck 2,891.82 2,891.82 Herlitzka, Tim Mileage reimbursement 12.30 9.00 8.70 30.00 Kosmeder, Bill Mileage reimbursement 426.65 426.65 MEUW Joint Superintendents conference registration 225.00 225.00 MG & E Boosters, wells, svc. bldg. & lift stations 263.58 370.54 266.41 900.53 Payroll * 12/25 28,941.16 28,941.16 Pitney Bowes Equipment rental 41.82 30.60 29.58 102.00 USA BlueBook Shoe covers 178.53 178.53 USIC Locating Services Locating services 1,436.55 1,436.55 Village of Waunakee Flexplan and re-bills for: Holiday Dr., 294.00 11,485.00 250.50 12,029.50 Fairview Ct. & Centennial Pkwy. projects & patches for main & lateral repairs Waunakee Chamber Membership dues 193.60 48.40 242.00 Waunakee Chamber Waunafest Run sponsor for 2016 750.00 750.00 WI Dept of Revenue * State taxes paid 2,438.16 2,438.16 WI Dept of Revenue * Business tax registration renewal 4.10 3.00 2.90 10.00 Total Amount of Invoices Approved $ 1,082,277.56 $ 67,044.15 $ 7,233.99 $ 1,156,555.70 2  Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Shared Services Policy The commission reviewed a proposed policy that outlines shared on-call responsibilities and daily assistance between the water and sewer and public works departments. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the policy. Motion carried. Employee Rest Time Policy The commission discussed a proposed modification to the current rest time policy to exclude it from applying when working for other village departments. A motion was made by Marvin Hellenbrand and seconded by Steve Kraus to approve the modification to the policy. Motion carried. Compliance with Federal rules will continue to be observed when applying this policy. Commission Meeting Dates The commission discussed the 2016 meeting dates. Village-Wide Construction Projects The possible acquisition of the former Owens and Minor building was discussed. Electric Superintendent’s Report The general manager provided a brief update on a variety of projects on behalf of the electric superintendent. General Manager’s Report The general manager discussed the upcoming holiday party, the WPPI contract approval by the Village Board, and the status of hiring an electric line worker. Financial Statements The November financial statements were presented. Consolidated operating income for the month is $10,000 over budget. Employee Wage Adjustments and Manager Performance Evaluation The Commission reviewed a variety of salary data including benchmark information from other utilities. In addition, the status of manager goals for 2015 and proposed 2016 goals were discussed. A motion was made by Steve Kraus and seconded by John Roessler to approve a 2.5% salary adjustment for the water/sewer staff. Motion carried. A motion was made by Marvin Hellenbrand and seconded by Steve Kraus to approve a 2.5% salary adjustment for the customer service representative. Motion carried. 3 A motion was made by John Laubmeier and seconded by Steve Kraus to approve a 2.5% salary adjustment plus $120 for the accounting coordinator and make the position salaried. The $120 is added to reflect the estimated annual overtime built in to the salary which is based on an average of the annual overtime worked in the past three years. Motion carried. A motion was made by Steve Kraus and seconded by John Roessler to approve a 4% salary adjustment for the manager of customer service and billing. Motion carried. A motion was made by John Roessler and seconded by Shirley Nelson to approve a 2.5% salary adjustment for the electric line workers plus a $.66 market adjustment and to keep the meter technician wage $2 less than the line worker wage and have the general manager report back to the commission in approximately six months to review the market for line worker wages. Motion carried. A motion was made by John Roessler and seconded by Shirley Nelson to approve a 2.5% salary adjustment for the electric superintendent plus a 2% market adjustment and have the general manager report back to the commission in approximately six months regarding comparable wages. Motion carried. A motion was made by Steve Kraus and seconded by Paul Endres to approve a 2.5% salary adjustment for the general manager plus a 2.5% market adjustment. Motion carried. A motion was made by Marvin Hellenbrand and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4