WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting September 26, 2016 Members Present: Paul Endres Marvin Hellenbrand Roxanne Johnson Chris Zellner Steve Kraus Shirley Nelson John Roessler Others Present: Tim Herlitzka Chris Thomas John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Marvin Hellenbrand, to approve the minutes of the August 29, 2016 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Shirley Nelson, to approve payment of the following bills: Vendor Description Electric Water Sewer Total Ace Hardware Miscellaneous parts/supplies $ 165.65 $ 17.07 $ 6.49 $ 189.21 Allen, L.W. Lift station maintenance 2,203.52 2,203.52 Boardman & Clark Legal: Verizon wireless water tower lease 58.00 58.00 Bond Trust Services Corp. Paying agent fee 175.00 175.00 350.00 Border States Electric inventory 6,780.68 6,780.68 BP * Gasoline for trucks 102.71 98.30 201.01 Bruce Equipment Vac truck maintenance 104.15 69.43 173.59 347.17 Bushnell Ford * New truck 37,099.00 37,099.00 Capital City Cleaning & Supply Supplies for shop/office 91.34 66.84 64.61 222.79 Christensen, Reg & Carol Refund 473.58 473.58 Cintas Corporation Uniforms 117.04 85.64 82.76 285.44 Crescent Electric URD maintenance & minor materials 1,141.50 1,141.50 EFTPS * 941 taxes 25,775.34 25,775.34 Employee Trust Funds * Health insurance premiums 23,737.10 23,737.10 Empower Retirement * Deferred Compensation & Roth 4,934.00 4,934.00 Grimesey, Dennis & Debora Refund 64.00 64.00 Exxon Mobil * Gasoline for trucks 916.77 992.00 125.02 2,033.79 HD Supply Waterworks Inventory and hydrant maintenance 2,923.23 2,923.23 Hi-Line Utility Supply Transformer maintenance 155.25 155.25 Infosend Monthly billing costs 1,088.95 796.79 770.23 2,655.97 Integrated Communications Answering service 63.91 46.76 45.20 155.87 J & R Underground Hwy. Q reconstruction 22,575.00 22,575.00 Karls, Dana Mileage reimbursement 17.16 12.56 12.13 41.85 Madison Investment Advisors Management fee 731.55 535.28 517.44 1,784.27 Meffert Oil Co. Gasoline for trucks 69.99 69.99 MG & E Boosters, wells, svc. bldg. & lift stations 45.76 169.05 126.68 341.49 Midwest Testing Water meter testing 2,975.00 2,975.00 Minuteman Press Bill stuffers 495.96 495.96 Minuteman Press Door hangers 26.15 19.13 18.50 63.78 Niesen & Son Landscaping, Inc. Top soil for electric & water maintenance 87.50 87.50 175.00 Northern Lake Service, Inc. Water tests 420.00 420.00 O'Connell Construction Refund 325.00 325.00 Office Depot Office supplies 67.41 49.33 47.68 164.42 Parker, Jeffrey Refund 22.54 22.54 Payroll * 9/2 & 9/16 61,242.70 61,242.70 Pepsi Soda for machine 42.03 30.75 29.72 102.50 Perkins Oil Oil for trucks & mini backhoe 63.91 21.30 85.21 Piggly Wiggly Ice for water samples 3.39 3.39 Pitney Bowes Equipment rental 41.82 30.60 29.58 102.00 Priebe, David & Sally Refund 16.66 16.66 Resco Inventory, minor materials & OH maintenance 1,432.23 1,432.23 Sanoy Builders Refund 149.50 149.50 Securian Financial Group * Life insurance premiums 604.52 604.52 SEERA, c/o Wipfli Focus program fee for August 3,764.62 3,764.62 ServiceMaster Building Maint. Office cleaning 182.45 133.50 129.05 445.00 Stafford Rosenbaum Legal: Changes to Village code 199.88 146.25 141.37 487.50 SBank of CP/Credit Card Pymt* Registration for seminar & pen for tablet 41.00 54.52 53.51 149.03 Statz, Carl F. Truck/equipment parts 3.05 2.16 7.68 12.89 Stutz, Joyce Refund 159.89 159.89 1 TDS Telecom * Monthly phone & modem service 417.26 305.31 295.13 1,017.70 Town Planner Energy conservation proof ads 1,095.00 1,095.00 Tyndale Company, Inc. PPE 384.95 384.95 UPS Store Shipping charges for bill stuffers 30.43 22.27 21.53 74.23 U.S. Cellular * Monthly cell phone service 147.79 108.14 104.54 360.47 USIC Locating Services Locating services 2,262.02 1,138.46 778.12 4,178.60 Village of Waunakee Flexplan and electric & water taxes 37,422.08 37,013.37 12.93 74,448.38 Wil-Kil Pest Control Pest control 14.04 10.28 9.93 34.25 WI Dept. of Revenue * State and sales taxes paid 55,108.99 55,108.99 WPPI Energy August power bill 1,029,630.36 1,029,630.36 WPPI Energy Member network assessment & monitoring service, 412.19 149.16 144.19 705.54 hosted e-mail service, shared meter technician service & hosted financial & accounting software service WI Retirement System * Retirement - August 12,997.17 12,997.17 WI Rural Water Association Charter membership renewal 555.00 555.00 WI State Lab of Hygiene Water samples 25.00 25.00 Yahara Materials, Inc. Water maintenance 225.30 225.30 Bills Received Subsequent to Packet Delivery Crescent Electric Tools 198.77 198.77 Delta Dental * Monthly premium 1,367.38 1,367.38 Delta Dental Monthly premium 1,194.01 1,194.01 Dish Monthly service 37.48 27.43 26.51 91.42 Herlitzka, Tim Mileage Reimbursement 64.68 44.40 42.92 152.00 Laubmeier, Nancy Commission pay for John 113.59 83.12 80.34 277.05 McFarlanes Tools and blade for saw 475.00 474.99 949.99 Office Depot Office Supplies 49.12 35.94 34.74 119.80 Rhyme Business Products Monthly lease payment & usage charges 226.02 165.38 159.88 551.28 Tyco Integrated Security Annual charge for security system 360.84 264.03 255.23 880.10 Village of Waunakee Refuse/Aug 53,708.20 53,708.20 Total Amount of Invoices Approved $ 1,392,566.63 $ 50,736.96 $ 7,025.74 $ 1,450,329.33 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. Capacity, Management, Operation, and Maintenance (CMOM) Program The commission was presented with the written CMOM plan. The plan was created to aid in making sure the wastewater system is properly managed, operated, and maintained. After a discussion, a motion was made by John Roessler and seconded by Steve Kraus to approve the plan. Motion carried. Verizon Wireless Lease Agreement The utility is working with Verizon on an agreement for leasing space at the Frank H water tower. The agreement has open items that need to be finalized before the Commission can review the agreement. Main Street Water Tower Structural Analysis Staff has contracted with an engineer who is performing a structural analysis on the tower which is still in process of being completed. Sewer Televising Equipment Purchase The commission approved $85,000 in the 2017 budget for the joint purchase of a sewer televising system. The communities acquiring the product unanimously agreed to purchase a system call IBak for $214,557 plus incidental costs for trailer lettering and tools. The utility portion of the purchase is currently estimated to be $63,572. A purchase order will not be drafted until all participating communities sign the agreement. 2 Health Insurance Plan Review The commission was informed about the status of the review of the current health insurance plan. Village-Wide Construction Projects The commission was informed about new construction in the village. Electric Superintendent’s Report The electric Superintendent reported on the status of the 2016 Highway Q project and a recent underground fault. General Manager’s Report The general manager provided an update on an upcoming audit of our electric billing practices by PSC staff, the status of hiring the new employees, and a water repair needed near the roundabout. Financial Statements The August financial statements were presented. Consolidated operating income for the month is $12,000 over budget and $109,000 over budget for the year to date. A motion was made by Marvin Hellenbrand and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3