WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting January 23, 2017 Members Present: Paul Endres Steve Kraus John Roessler Roxanne Johnson Chris Thomas Chris Zellner Excused: Shirley Nelson Others Present: Tim Herlitzka David Dresen Renee Meinholz Jeff Matthias John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Chris Zellner, to approve the minutes of the December 21, 2016 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Chris Zellner, to approve payment of the following bills: Vendor Description Total All Channel Electronics Annual alarm monitoring $ 360.00 Border States Inventory 6,350.00 BP * Gasoline for trucks 24.19 Bunbury, Tom Refund on deposit 6,169.02 Capital City Cleaning & Supply Shop/office supplies 230.35 Cintas Corporation Uniforms 142.72 Civic Systems, LLC Semi-annual software support fees 3,572.00 Conney Safety Water and sewer clothing 373.91 Coogan Builders Refund 175.12 Crescent Electric St. light maintenance, tools & bulbs for shop/office 1,698.06 Dish Network * Monthly service 91.42 EFTPS * 941 taxes 13,698.37 Electrical Testing Lab, LLC Test gloves 484.31 Empower Retirement * Deferred Compensation & Roth 2,966.00 Exxon Mobil * Gasoline for trucks 1,437.79 Fastenal Company Shop supplies 34.64 General Communications Shop radio maintenance 125.00 Grzeskowiak, Eugene Refund 127.75 HD Supply Waterworks Water meters 9,200.00 Hellenbrand, Inc. Water samples for MMSD 60.00 Hi-Line Utility Supply Truck part 291.13 Insight FS Gasoline for forklift 84.15 Integrated Communications Answering service 153.07 J & R Underground Boring work done on Easy Street 8,193.00 Kinzler, Ross & Barbara Refund 211.72 LMS Construction Water leak maintenance 2,873.90 Madison Sand & Gravel Co. Water main maintenance 174.73 Manion, Jeff Refund 25.71 Martelle Water Treatment Chemicals for wells 2,860.00 Meffert Oil Co., Inc. Fuel for trucks 58.60 MEUW * Class registrations 600.00 Minuteman Press Tree trimming bill stuffers 428.89 Neher Electric Supply Street light maintenance 444.00 Office Depot Office supplies 192.46 Payroll * 12/23 & 1/6 64,022.34 Pepsi Equipment rental 31.65 Piggly Wiggly Office expenses 3.89 PSC Tariff filing costs 73.34 Resco Transformers 23,844.96 Rhyme Business Products Monthly lease payment & usage charges 588.30 1 Securian Financial Group * Life insurance premiums 625.00 Seeger, Rick Expense reimbursement 95.27 SEERA, c/o Wipfil, LLP Focus program fee for December 3,766.51 ServiceMaster Building Maint. Office cleaning 393.50 SBank of CP/Credit Card Pymt* Meter tools, truck parts, school expenses, safety school expenses, 1,307.09 conference registration, tablet exp. and various office expenses Statz, Carl F. Truck, well & shop parts/supplies 487.46 TDS Telecom * Monthly phone & modem service 1,019.39 The Thole House Refund 202.05 Tietz, Paul Scholarship 250.00 The UPS Store Shipping charges for bill stuffer 57.84 U.S. Cellular * Monthly cell phone service 314.32 Village of Waunakee Flexplan 334.60 Wil-Kil Pest Control Pest control 34.25 WI Dept. of Revenue * State and sales taxes paid 16,297.81 WI Retirement System * Retirement - December 13,254.64 WI State Lab of Hygiene Water samples 25.00 Bills Received Subsequent to Packet Delivery Ace Hardware Miscellaneous parts/supplies 485.47 Airgas USA Substation maintenance 94.98 Boardman & Clark Legal: Verizon wireless water tower lease 899.00 Border States Inventory 4,100.00 Cintas Corp. Uniforms 142.72 Crescent Electric Inventory 1,100.00 CTW Corporation Well maintenance 11,972.50 Delta Dental Monthly dental premiums 1,468.51 EFTPS * 941 taxes 13,632.70 Elite Embroidery Clothing 2,058.25 Empower Retirement * Deferred Compensation & WI Roth 2,967.36 Hellenbrand Glass Hydrant maintenance 208.50 Herlitzka, Tim Mileage reimbursement 120.00 Ideal Builders Refund on deposit 479.64 Infosend Monthly billing costs 2,598.66 Interstate Power Systems Sewer lift station maintenance 1,894.43 Itron, Inc. Meter reading equipment maintenance 810.50 Krause Power Engineering North substation renovation and UG maintenance 4,076.42 Lakeside International, LLC Truck maintenance 926.32 Madison Metro Sewerage Dist. 4th Qtr. Serv. - Village $286,393.64, SPL $70,465.00 & lab samples 358,685.81 MG & E Boosters, wells, service building & lift stations 1,788.43 NAPA Auto Parts Shop supplies 47.50 Office Depot Office supplies 56.81 Payroll * 1/20 33,043.06 Pepsi Soda for machine 92.50 Perkins Oil Truck maintenance 102.89 Power System Engineering Electric mapping 1,035.00 Resco Inventory & UG maintenance 2,007.95 Springfield Welding Material for tugger trailer 153.63 Stafford Rosenbaum Legal: General corporate, sewer camera purchase & water tower imp. 314.50 USIC Locating Services, LLC Locating services 1,103.86 Village of Waunakee Flexplan and Dec./refuse 54,537.38 Waunakee Community Schools Refund on deposit 20,041.92 WI Dept. of Revenue * State taxes paid 2,583.55 WPPI Energy December power bill 837,013.56 WPPI Energy Hosted e-mail service, hosted financial and accounting software service, 3,803.09 member network assessment & monitoring service, member network support services, shared meter technician service, low-income administrative service and computer expense. Total Amount of Invoices Approved $ 1,557,388.62 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. 2 Public Comment There was no public comment. Financial Advisor Presentation Jeff Mathias from Madison Investment Advisors gave a presentation on the investments managed for the utility. Budget for North Substation Project and Recloser Control Purchase Approval The commission was informed that the project budget should be $250,000 instead of the $100,000 originally approved by the commission. A quote for the recloser controls was presented due to the lead time needed to receive them. After a discussion, a motion was made by John Roessler and seconded by Steve Krause to change the budget to $250,000 and approve the quote for the recloser controls for an amount not to exceed $24,041.45. Motion carried. Safety Compliance Services Agreement A revised contract from MEUW for the safety services provided to utility and village staff was presented. After a discussion, a motion was made by Roxanne Johnson and seconded by Paul Endres to approve the agreement provided any additional changes to the contract presented are acceptable to the village attorney and general manager. Motion carried. The contract will also be presented to the village board for approval before being executed. LED Street Lights The commission was presented information about making LED street lighting the standard going forward. Additional information about this transition will be presented at a future meeting. Village-Wide Construction Projects The commission was updated on the 2017 Century Avenue project status. Electric Superintendent’s Report The electric superintendent reported on the status of tree trimming, replacement of certain poles, a recent outage, and a review of the number of new services installed in 2016. General Manager’s Report The general manager discussed a recent meeting with WPPI regarding preparing a technology plan, the status of the proposed lease with Verizon Wireless, and the need for a sewer rate increase. Financial Statements The December financial statements were presented. Consolidated operating income is $10,000 below budget for the month but $79,000 over budget for the year to date. MMSD expense is $138,000 over budget for the year. A motion was made by Chris Zellner and seconded by Roxanne Johnson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3