WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting February 21, 2017 Members Present: Paul Endres John Roessler Chris Thomas Chris Zellner Excused: Shirley Nelson Roxanne Johnson Steve Kraus Others Present: Tim Herlitzka David Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by John Roessler, seconded by Paul Endres, to approve the minutes of the January 23, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by Chris Thomas, to approve payment of the following bills: Vendor Description Total Ace Hardware Miscellaneous parts/supplies $ 321.57 Allen, L.W. Ashlawn lift station maintenance 809.93 AM Conservation Group, Inc. LED light bulbs 1,935.00 Boardman & Clark Legal: Verizon wireless water tower lease 649.00 Border States Metering 10,909.02 BP * Gasoline for trucks 98.96 CCL Management Refund 65.04 Cintas Corporation Uniforms 296.00 Conney Safety Road signs equipment and PPE 758.37 Cooper Power Systems, LLC Work order materials 741.45 Crescent Electric Metering & minor materials 973.45 Dane Lumber & Home Center Shelves for shop 220.00 David's Certified Auto Repair Truck maintenance 85.95 Delta Dental Monthly dental premiums 1,468.51 Diggers Hotline * Locating services 1,955.70 Dish Network * Monthly service 96.67 Dorn, Randy Reimbursement for CDL 75.26 Dresen, Dave Mileage reimbursement 37.45 EFTPS * 941 taxes 26,840.93 Empower Retirement * Deferred Compensation & Roth 5,934.72 ESRI Annual license fee for software 10,000.00 Exxon Mobil * Gasoline for trucks 1,263.48 HD Supply Waterworks Water meter and meter maintenance 2,770.00 Hellenbrand, Inc. Water test 15.00 Herlitzka, Tim Mileage reimbursement 25.00 Hi-Line Utility Supply Truck parts 534.88 Ideal Builders Refunds 312.82 IMS Annual hosting of website 607.50 Infosend Monthly billing costs 2,601.78 Integrated Communications Answering service 111.17 Interstate All Battery Center Truck battery 93.95 Madison Investment Advisors Quarterly management fee 3,413.72 McLain, John Mileage reimbursement 231.65 MEUW Conference registration, safety management program fees & member dues 10,889.25 1  Midwest Meter, Inc. Ert's for water meters 7,074.35 Millennium URD materials 136.96 Minuteman Press Bill stuffers 428.49 NAPA Auto Parts Truck parts/supplies 397.21 Payden, Jeff Refund 8.08 Payroll * 2/3 & 2/17 63,832.68 Piggly Wiggly Ice for water samples and food & office expenses 60.27 PSC Tariff filing costs 97.92 Resco Transformer, tools and URD maintenance 18,742.88 Rhyme Business Products * Monthly lease payment & usage charges 638.23 Schenck 2016 audit billing 2,200.00 Securian Financial Group * Life insurance premiums 625.00 SEERA, c/o Wipfil, LLP Focus program fee for January 3,740.41 ServiceMaster Building Maint. Office cleaning 445.00 Stafford Rosenbaum Legal: Water tower improvements & various matters 675.00 SBank of CP/Credit Card Pymt* Office expenses, computer expenses, lineworker registrations, 2,370.37 clothing, safety school, URD equipment, class training, conference registration, hotel expenses and truck maintenance Steel Surgeon, LLC Dumpster enclosure gate repair 48.18 TDS Telecom * Monthly phone & modem service 947.01 Tyndale Company, Inc. Clothing for lineworkers 3,977.80 United Laboratories Shop/office expense 294.49 Unity Health Insurance Health insurance premiums (3 mos.) 66,821.82 The UPS Store Shipping charges for bill stuffers & pants 73.64 USA BlueBook Maintenance of water treatment equipment & wells 1,102.90 U.S. Cellular * Monthly cell phone service 316.42 Village of Waunakee Flexplan, electric & water taxes, refuse/Nov. & Jan. and rebills for: mechanic, 261,155.32 Dean, Ehlers, Pomp's Tire and MTS WI Dept. of Revenue * State and sales taxes paid 17,539.39 WPPI Energy January power bill 719,377.37 WPPI Energy Energy assistance administration, hosted e-mail and financial and accounting 1,325.94 software, member network assessment & monitoring, shared meter technician, 1099/W2 order and computer expense WI Retirement System * Retirement - January 14,374.47 WI State Lab of Hygiene Water samples 25.00 Zorn Compressor & Equip. New compressor and trouble shoot old one 2,596.27 Bills Received Subsequent to Packet Delivery Border States Inventory 840.78 Cintas Corp. Uniforms 71.36 Crescent Electric Inventory 623.90 Larry's Tire, Inc. Truck maintenance 486.95 MG & E Boosters, wells, service building & lift stations 1,476.87 USIC Locating Services, LLC Locating services 1,262.49 Total Amount of Invoices Approved $ 1,283,354.40 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. 2 Sewer Rate Analysis A review of the adequacy of sewer rates has been completed and no increase is proposed at this time. Agreement with Verizon Wireless for Leasing Area at the Frank H Water Tower The commission was presented a draft lease agreement with Verizon Wireless. A letter from the utility attorney was also presented which described the main points of the lease and the remaining open items. After a discussion, a motion was made by John Roessler and seconded by Chris Thomas to approve the lease with the condition that any changes to the draft lease presented are able to be approved by the general manager in consultation with the utility attorney. Motion carried. The general manager will provide a summary of any significant changes made to the draft agreement to the commission. Electric Facilities in the Century Avenue Project The commission was informed of the revised project plan to replace substantially all of the existing overhead infrastructure in the project area with underground infrastructure. The commission was supportive of this plan. LED Street Lighting Utility staff presented a proposal to make LED’s the standard street lighting, where substantially all new areas in the village needing lighting will be constructed with LED’s and existing lighting needing replacement will be done with LED’s. Utility staff is also recommending replacing 118 of the oldest existing lights in 2017 as time allows at an estimated cost of $30,000. After a discussion, a motion was made by Chris Zellner and seconded by Chris Thomas to approve this plan. Motion carried. Village-Wide Construction Projects The commission was updated on the Erdman Holdings and Madrax projects. Electric Superintendent’s Report The electric superintendent reported on the status of tree trimming, replacement of certain poles, and a recent outage. General Manager’s Report The general manager provided an update on the status of the Main Street Water Tower improvements, the recent announcement from WPPI Energy of the purchase of the output of a new solar generating facility, and improvements needed at the Division Street Substation to re-feed the Erdman Holdings property. Financial Statements The January financial statements were presented. Consolidated operating income is $101,000 over budget for the month. A motion was made by Chris Zellner and seconded by Chris Thomas to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3