WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting May 22, 2017 Members Present: Paul Endres Steve Kraus Shirley Nelson John Roessler Chris Thomas Chris Zellner Excused: Roxanne Johnson Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson, to approve the minutes of the April 24, 2017 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Paul Endres, seconded by John Roessler, to approve payment of the following bills: Vendor Description Total Ace Hardware Miscellaneous parts/supplies $ 365.56 Adams Refund on deposit 354.23 Advanced Concrete Water maintenance 510.00 Becker, Courtney Refund 67.95 Boardman & Clark Legal: Verizon wireless water tower lease 295.00 Border States Inventory, URD & transformer maintenance 6,724.40 BP * Gasoline for trucks 158.18 Bruce Equipment Vac truck maintenance 3,475.00 Cintas Corporation Uniforms 348.08 CJ's Lawn & Snow Services Lawn maintenance 271.00 Conney Safety PPE 107.85 Cooper Power Systems W.O. materials 23,643.08 Crescent Electric Minor materials, URD maintenance, shop/office lights, tools and inventory 9,680.43 Delta Dental Dental insurance premiums 1,556.53 EFTPS * 941 taxes 26,994.66 Empower Retirement * Deferred Compensation & Roth 6,824.72 Exxon Mobil * Gasoline for trucks 1,662.87 Fresco, Inc. Inventory 18,092.55 Ganser Construction Refund 50.41 HD Supply Waterworks Inventory 2,954.60 Integrated Communications Answering service 175.91 J & R Underground Electric, telephone and CATV joint work 199,297.50 Karls, Dana Mileage reimbursement 27.18 Kosmeder, William Mileage reimbursement 634.51 Madison Investment Advisors Management fee 4,348.14 Martelle Water Treatment Water chemicals 3,562.20 Meffert Oil Co. Gasoline for tractor 52.25 MG & E Boosters, wells, service building & lift stations 446.03 Minuteman Press Bill stuffers 527.03 NAPA Auto Parts Truck parts/supplies 359.11 Neher Electric Supply, Inc. Street light bulbs 645.00 Niesen & Son Landscaping Water maintenance 187.50 Northern Lake Service Water samples 72.70 Office Depot Office supplies 74.19 Payroll * 4/28 & 5/12 63,666.99 Pepsi Soda for machine 101.75 Piggly Wiggly Shop/office supplies & sympathy card 37.65 PSC Assessment for street light tariff rate 122.50 Resco W.O. materials and UG maintenance 1,226.05 Securian Financial Group * Life insurance premiums 625.00 SEERA, c/o Wipfil, LLP Focus program fee for April 3,689.64 Stafford Rosenbaum Legal: General corporate 39.00 SBank of CP/Credit Card Pymt* Membership renewal, computer supplies, school expense, 6,071.77 safety school exp., shop supplies, shelving for shop area, clothing, cold mix for water box patches, paper and well maintenance Statz, Carl F. Truck parts/supplies 250.00 Stuart C. Irby Co. Inventory and UG maintenance 1,302.00 TDS Telecom * Monthly phone & modem service 940.06 United Laboratories Building, wells & tower maintenance 1,326.21 Unity Health Insurance Health insurance premiums 22,273.94 The UPS Store Shipping charges for bill stuffers & water samples 89.00 USA BlueBook Water chemicals & meter maintenance 257.61 U.S. Cellular * Monthly cell phone service 307.27 USIC Locating Services, LLC Locating services 4,367.28 Village of Waunakee Flexplan, refuse/Apr. and electric & water taxes 130,738.62 1 Waunakee Touchdown Club Donation 160.00 Weaver Auto Parts Building expense 95.91 WI Dept. of Revenue * State and sales taxes paid 36,834.54 WPPI Energy April power bill 637,552.11 WPPI Energy Energy assistance administration, hosted e-mail and financial and accounting 798.14 software, member network assessment & monitoring, shared meter technician and member/WPPI wide-area-network WI Retirement System * Retirement - April 14,525.75 Wisconsin Shoring & Supply Water maintenance 370.00 WI State Lab of Hygiene Water samples 25.00 Yahara Materials, Inc. Water maintenance 289.64 Bills Received Subsequent to Packet Delivery Allen, L.W. Lift station maintenance 1,205.00 Boardman & Clark Legal: WPL territory acquistion 29.50 Capital City Cleaning & Supply Shop/office supplies 163.50 Crescent Electric URD maintenance 231.23 HD Supply Waterworks Maintenance of mains & laterals and inventory 2,402.50 Herlitzka, Tim Mileage & expense reimbursement 80.00 Hometown News Advertising 598.00 Hometown News Advertising 78.58 J & R Underground Bore work for work orders 18,115.00 Office Depot Office and shop supplies 73.56 Resco Inventory 4,121.09 Sewer Equipment New sewer camera 233,757.00 Waunakee Chamber of Comm. Golf classic 575.00 Weaver Auto Parts Generator maintenance 98.31 Total Amount of Invoices Approved $ 1,504,158.05 Pass-thru cost to utility. No net utility cost. Refund. (Refunds generally due to move in’s/out’s.) Motion carried. Public Comment There was no public comment. North Substation Project Bids and Budget Modification The following bids were received for the substation project: MJ Electric $163,617 Energis $202,250 The commission was also informed about an updated budget estimate, bringing the total project to a revised cost of $375,000. After a discussion, a motion was made by John Roessler and seconded by Chris Thomas to approve the MJ Electric bid and budget increase to $375,000. Motion carried. Alloy Substation Abandonment and Transformer Sale The Alloy substation is no longer necessary and staff is proposing that the transformer be sold. Also, a request has been submitted to the Public Service Commission of Wisconsin to approve abandoning the site and related lines. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to approve the sale of the transformer. Motion carried. Lateral Insurance for Customers The utility has been approached by a company that sells insurance to customers for operational failures in the customer-owned portion of their water and sewer laterals. This company wants to partner with the utility by using our logo in their promotional materials. The commission discussed this topic but was not supportive of partnering with the company. Staff was asked to remind customers about their responsibility regarding lateral ownership. 2 Compliance Maintenance Annual Report (CMAR) and Resolution The utility is required to file a CMAR with the DNR annually. The report for 2016 has been completed with no significant deficiencies noted. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to approve the report and Resolution 17-0522, Acknowledging Review of the 2016 DNR Compliance Maintenance Annual Report. Motion carried. Agreement with Cellular Carriers for Improvements to Main Street Water Tower The commission reviewed an agreement between the utilities and the cellular carriers that lease space on the Main Street Water Tower regarding the responsibility for certain structural improvements planned for the tower. After a discussion, a motion was made by Steve Kraus and seconded by Chris Zellner to approve the agreement with the condition that any changes to the draft contract presented are able to be approved by the general manager in consultation with the utility attorney. Motion carried. Update on Verizon Wireless Contract at Frank H Water Tower The commission was provided an update on certain matters regarding the lease with Verizon Wireless. Billing System Conversion The commission was updated on the status of the utility billing system conversion. Future Land Needs for Electric Substation and Storage The commission was provided an update on the status of the land for sale adjacent to the Industrial Substation. Village-Wide Construction Projects No projects were discussed this month. Electric Superintendent’s Report The electric superintendent provided an update on the Century Avenue, At Home Again, and Erdman projects, and the next phase of the WPL territory acquisition. General Manager’s Report The general manager informed the commission about a recent discussion with MMSD staff regarding unaccounted for sewer volumes, the delivery of the new sewer televising system, and a possible in-kind contribution for the new library. Financial Statements The April financial statements were presented. Consolidated operating income is $32,000 over budget for the month and $102,000 over budget for the year-to-date. A motion was made by Chris Zellner and seconded by Chris Thomas to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3