Waunakee Utilities Commission

Waunakee Utilities Commission Meeting June 25, 2018 Members Present: Roxanne Johnson Chris Zellner Shirley Nelson Steve Kraus Sam Ballweg John Roessler Paul Endres Others Present: Tim Herlitzka John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Paul Endres, to approve the minutes of the May 29, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Shirley Nelson, seconded by Paul Endres, to approve payment of the following bills: Total Vendor Description $ 359.68 Ace Hardware Miscellaneous parts/supplies 73.43 Acker Builders Refund 178.38 Allen, L.W. Well maintenance 770.00 American Test Center Annual safety inspection on trucks 360.00 American Water Works Assoc. Membership dues 386.47 Bassett, Paul & Denise Refund 2,253.50 Boardman Clark Legal: Pole agreement, WPL acquisition & cell bill question 655.00 Border States OH & URD maintenance 93.18 BP * Gasoline for trucks 87.69 Capital City Cleaning & Supply Shop/office supplies 180.78 Cintas Corporation Uniforms 10.95 Cooney Realty Group Refund 2,261.21 Core & Main Water inventory & meters 502.00 Coverall North American , Inc. Cleaning service 2,516.52 Crescent Electric Inventory & UG maintenance 535.50 Dane Lumber & Home Center Building maintenance 1,840.69 Delta Dental Monthly dental premiums 2,566.40 Diggers Hotline, Inc. Locating services prepayment for 2nd half of year 24,997.14 EFTPS * 941 taxes 39.45 Emden, James & Suzanne Refund 6,090.28 Empower Retirement * Deferred Compensation & Roth 2,406.73 Exxon Mobil * Gasoline for trucks 71.17 Gehrmann, Bernie & Sheryll Refund 160.56 Green, Edward & Margaret Refund 190.00 HG Signs Vehicle lettering 130.00 Hometown News LP Waunakee graduation page 2,584.76 InfoSend Billing costs 84.15 Insight FS Fuel for forklift 75.56 Isensee, Larry Refund 27,740.67 J & R Underground Joint work done at Baker & Water Streets and Marshall Drive 151.71 Kaufman, Dennis Refund 27.12 Lakeside International Truck part 140.18 McKee, Deborah & Clifton Refund 64.13 Meier, Richard & Caroline Refund 385.00 MG & E Boosters, wells, service building & lift stations 1,174.54 Milkint, Danielle Refund 8,131.00 Monroe Truck Equipment New box for water truck 110.49 NAPA Auto Parts Truck maintenance 1  104.50 Nelson, Wayne & Sharron Refund 346.00 North Shore Bank * Deferred Compensation 346.00 North Shore Bank Deferred Compensation 81.62 Parker, Jeff Refund 65,558.88 Payroll* 6/8 & 6/22 107.25 Pepsi Madison Soda for machine 183.71 Piggly Wiggly Office supplies 142.95 Pitney Bowes Equipment rental 442.64 Premier Builders Refunds 24,828.42 Quartz Health Insurance premiums 23.53 Rentshler, Meghan Refund 34,659.57 Resco Electric inventory, transformer, minor materials and OH & UG maintenance 594.88 Securian Financial Group, Inc. * Life insurance premiums 3,758.76 SEERA c/o Wipfli, LLP Focus program fee for May 40.00 Stafford Rosenbaum Legal: Misc. legal 1,808.02 SBank of CP/Credit Card Pymt* Clothing, batteries, school expenses, transformer maintenance, office supplies, sewer maintenance, meeting expenses, tool boxes and shop/ office supplies 6.26 Carl F. Statz Vac truck maintenance 1,226.91 Strand Associates 2018 water system study update 12,929.41 Stuart C Irby Co. Inventory & UG maintenance 197.04 T.A.S. Communications, Inc. Answering service 904.43 TDS Telecom * Monthly phone & modem service 15.23 The Thole House Refund 77.00 UPS Store Shipping charges for bill stuffers 510.90 U.S. Cellular * Monthly cell phone service 11,353.50 USIC Locating Services, LLC Locating services 131,309.27 Village of Waunakee Refuse/May, flexplan and electric & water taxes 67.25 Waunakee Operations Refund 45.00 WI Dept. of Natural Resources * Operator certification 125.00 WI Dept. of Natural Resources 2018 water use fees 45,494.25 WI Dept. of Revenue * State and sales taxes paid 802,307.23 WPPI Energy May power bill 3,428.50 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/WPPI WAN , member network support, shared meter technician, low-income admin. service and audit 13,439.06 WI Retirement System * Retirement - May 99.00 WI Section AWWA Seminar registration 559.18 WI State Journal Yearly newspaper subscriptions 25.00 WI State Lab of Hygiene Water samples 227.04 Yahara Materials, Inc. Water maintenance 42,380.00 Zimbrick Buick * New truck for electric department Bills Received Subsequent to Packet Delivery 117.00 Boardman Clark Legal: General legal 60.21 Bowers Construction Refund 1,025.00 Core & Main Water inventory & hydrant maintenance 676.49 Crescent Electric Tools & URD minor materials 101.92 Dish Network Monthly service 135.00 Herlitzka, Tim Mileage reimbursement 2,665.50 Krause Power Engineering North substation renovation 3,263.20 Martelle Water Treatment Chemicals for wells 1,230.36 Pinnacle Landscaping, Inc. Landscaping work at North side substation & Peaceful Valley Parkway 331.26 Resco URD minor materials 572.89 Rhyme Business Products Monthly lease payment & usage charges 53.16 Springfield Welding & Mfg. Trailer maintenance 902.65 Strand Associates Ashlawn draw down test 45.69 Unicon Dev., LLC Refund 108,840.07 Village of Waunakee Re-bills for: Mechanic, Dean, flexplan, Human resource services, Lincoln Contractors & Wolf Paving $ 1,410,159.61 Total Amount of Invoices Approved 2 Motion carried. Public Comment There was no public comment. Advanced Metering Infrastructure Project Work Plan, Budget Details, and Purchase, License, and Maintenance Agreement with Elster Solutions The detailed AMI project work plan was presented. The commission was also informed about a recent meeting with PSCW water and electric staff regarding the undepreciated cost of the current meter system. The commission was presented a contract with Elster Solutions for the purchase of certain equipment needed in the project. The contract also includes terms regarding licensing and maintenance of the equipment. After a discussion, a motion was made my Steve Kraus and seconded by Chris Zellner to approve the contract with Elster Solutions provided it’s acceptable to the utility attorney. Motion carried. Changes to Position Descriptions Changes to existing position descriptions for non-office staff were presented. The proposed changes provide additional descriptions regarding the type and frequency of the physical labor done by certain employees which will assist in the pre-employment screening process. After a discussion, a motion was made by Sam Ballweg and seconded by Rozanne Johnson to approve the changes to the position descriptions. Motion carried. Enhanced Cyber Security Service The commission was informed about the enhanced cyber security service the utility will be using. The service includes next-generation firewalls and anti-phishing campaigns and is being administered by WPPI IT staff. Village-Wide Construction Projects A brief overview of various projects planned and underway was presented. Electric Superintendent’s Report The general manager reported on behalf of the electric superintendent about the completion of the tie circuit between the Division and Industrial Substations, an employee on a FMLA absence, the new line worker starting the apprenticeship program, and the status of various other projects. General Manager’s Report The general manager informed the commission about disconnection letters that were inadvertently mailed to certain customers that should not have received them and additional water main needing replacement as part of the Cross Street project. Financial Statements The April financial statements were presented. Consolidated operating income for the year is over budget but the sewer results are slightly under budget due to increased MMSD expenses. A list of all investments held by the utility was also presented. A motion was made by Paul Endres and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3