Waunakee Utilities Commission

Waunakee Utilities Commission Meeting October 22, 2018 Members Present: Sam Ballweg Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson Chris Zellner Members Excused: John Roessler Others Present: Tim Herlitzka Adam Bentley Suzie Kaiser, Associated Benefits and Risk Consulting A motion was made by Steve Kraus and seconded by Sam Ballweg to appoint Shirley Nelson to run the meeting. Motion carried and the regular meeting of the Waunakee Utilities Commission was called to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Paul Endres, to approve the minutes of the September 24, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Steve Kraus, seconded by Sam Ballweg, to approve payment of the following bills: Total Vendor Description $ 76.98 AFLAC * Monthly premiums 516.27 Allen, L.W. Well & scada maintenance 152.01 Altec Industries, Inc. Truck #24 maintenance 250.00 Arneson, Shawn Electric vehicle charger initiative 7,805.20 Border States Inventory 113.48 BP * Gasoline for trucks 165.12 Cintas Corporation Uniforms 31.95 Core & Main Water meter parts 502.00 Coverall North American , Inc. Cleaning service 1,623.51 Crescent Electric Inventory & street light maintenance 101.92 Dish Network * Monthly service 24,478.63 EFTPS * 941 taxes 779.94 Electrical Testing Lab PPE testing 6,190.28 Empower Retirement * Deferred Compensation & Roth 87.50 Endres Mfg. Co. Fire hydrant maintenance 3,628.85 Endres Mfg. Co. Refund on deposit 2,501.25 Exxon Mobil * Gasoline for trucks 10.96 Fastenal Company Substation maintenance 2,617.94 Hill's Wiring, Inc. OH to URD projects 429.00 Hometown News Bill stuffer 84.15 Insight FS Fuel for forklift 10,314.25 J & R Underground Boring work done at Bethel Cir, Winston Way, Arboretum Dr & Gaelic St 705.68 Larry's Tire, Inc. Tires for truck# 23 404,433.93 Madison Metro Sewerage Dist. 3rd Qtr. Serv. - Village $324,201.53, SPL $78,104.33 and lab samples 543.00 Medivan, Inc. Hearing tests for employees 100.49 NAPA Auto Parts Truck parts/supplies 692.00 North Shore Bank * Deferred Compensation 50.32 Office Depot Office supplies 63,402.60 Payroll* 9/28 & 10/12 141.10 Pepsi Madison Equipment rental & soda for machine 15,157.77 PSC* Utility advance assessment 1,500.00 QTI Consulting, Inc. Benchmark wage study 1  218.09 Resco Inventory 2,000.00 Reserve Account * Postage for meter 495.28 Rhyme Business Products * Monthly lease payment & usage charges 250.00 Schampers, Rob Electric vehicle charger initiative 587.32 Securian Financial Group, Inc. * Life insurance premiums 3,813.30 SEERA c/o Wipfli, LLP Focus program fee for September 62.90 Sklenar, Mark & Paulette Refund on deposit 778.00 SBank of CP/Credit Card Pymt* Office supplies, street light maintenance, booster maintenance, safety glasses & truck maintenance 11.86 Carl F. Statz & Sons Maintenance of wells 7,454.01 Steel Surgeon, LLC Underground maintenance & equipment 5,300.00 Stuart C Irby Co. Tools 105.40 T.A.S. Communications Answering service 911.02 TDS Telecom * Monthly phone & modem service 1,200.00 Town Planner Energy conservation ads 50.85 The UPS Store Shipping charges for bill stuffers 400.99 U.S. Cellular * Monthly cell phone service 6,558.00 USIC Locating Services Locating services 194.00 US Postal Service* PO Box rental fee 275,628.36 Village of Waunakee Flexplan, electric & water taxes, refuse/Aug. and re-bills for: Neil's Liquor, Dean, Blowin Smoke, Ehlers, human resource services, mechanic & Wolf Paving 50,337.15 WI Dept. of Revenue * State taxes & sales tax paid 11,800.82 WI Dept. of Revenue Gross revenue license fee 904,594.96 WPPI Energy September power bill 3,181.59 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support and shared meter technician 13,858.64 WI Retirement System * Retirement - September 25.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery 331.59 Ace Hardware Miscellaneous parts/supplies 1,071.00 Boardman Clark Legal: AMI & WPL territorial issues 55.04 Cintas Corporation Uniforms 1,221.00 Core & Main Water meter 913.78 Crescent Electric Underground & street light maintenance 1,620.84 Delta Dental Dental insurance premiums 587.74 EFTPS * 941 taxes for commission payroll 228.50 Electrical Testing Lab Test OH equipment 248.00 Herlitzka, Tim Mileage reimbursement 2,589.91 Infosend, Inc. Billing costs 122.50 Krause Power Engineering Miscellaneous engineering assistance 944.78 Lakeside International, LLC Truck #24 maintenance 4,422.74 Madison Investment Advisors Quarterly management fee 218.42 Meyer, Ethan & Emily Refund 331.57 MG & E Boosters, wells, service building & lift stations 495.78 Minuteman Press Bill stuffer 373.55 Northcentral Utility Truck #24 maintenance 53.64 Office Depot Office supplies 17.97 Piggly Wiggly Shop/office supplies 402.50 PSE GIS system updates 470.18 PSC WP & L customer acquistion, water AMI approval, miscellaneous rate matters 21,654.48 Quartz Health insurance premiums 2,626.79 St. John Escrow Co, Inc. Refund on deposit 125.00 Town of Springfield * Permit fee for road crossing 2  502.38 United Laboratories Shop supplies 56,558.17 Village of Waunakee Refuse/September 113.94 Zerbel, Anne Reimburse for damage done to property $ 1,937,307.41 Total Amount of Invoices Approved Motion carried. Public Comment There was no public comment. Health Insurance Plan Changes Adam Bentley and Suzie Kaiser presented information regarding a new health insurance plan offering to employees. The proposed plan includes higher deductibles for employees but also includes a HSA contribution. After a discussion, a motion was made by Roxanne Johnson and seconded by Sam Ballweg to approve the proposed plan and related Personnel Handbook changes, contingent on approval by the village board. Motion carried with Paul Endres voting no. Application to Public Service Commission of Wisconsin to Remove Tax Levy Portion of Public Fire Protection Charge The 2019 village budget eliminates the $200,000 annual Public Fire Protection (PFP) payment. As a result, the utility will need to petition the Public Service Commission of Wisconsin (PSCW) to adjust the tariff and have the $200,000 added to the amount already being directly billed to customers. After a discussion, a motion was made by Steve Kraus and seconded by Shirley Nelson to file an application to the PSCW to have the additional $200,000 paid directly by customers. Motion carried. Capital Budget The proposed 2019-2023 capital budget was discussed. The final operating and capital budgets will be presented at the November meeting. Advanced Metering Infrastructure Project The commission was provided an update on the project. Approximately 80 electric meters have been installed. Final regulatory approval for the water AMI project has now been received. Village-Wide Construction Projects No projects were discussed this month. Operations Report An update was provided on a water leak at the Verleen Tower, a water meter change out at our largest customer, the upcoming transfer of customers from Alliant, and the status of the Hovde and Library projects. General Manager’s Report The general manager informed the commission about televising sewer mains in certain areas of the village adjacent to where a third party recently performed boring work, the re-election to the WPPI Energy Executive Committee, and the planned presentation at the November meeting regarding the long-term study of the water and sewer systems. 3 Financial Statements The September financial statements were presented. Consolidated operating income is $222,000 over budget for the year but the sewer results are $25,000 under budget due to increased MMSD expenses. Modifications to Customer Service Representative Position Description, Employee Promotion to Manager of Customer Service and Billing, and Salary Range for Customer Service Representative Position The commission discussed various staffing matters. After a discussion, a motion was made by Chris Zellner and seconded by Shirley Nelson to promote the current Customer Service Representative to the position of Manager of Customer Service and Billing at the salary proposed, effective October 22nd, to approve the salary range presented for the Customer Service Representative position, and to approve minor modifications to the Customer Service Representative position description. Motion carried. A motion was made by Sam Ballweg and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4