Waunakee Utilities Commission

Waunakee Utilities Commission Meeting November 26, 2018 Members Present: Sam Ballweg Paul Endres Roxanne Johnson Steve Kraus Shirley Nelson Chris Zellner John Roessler Others Present: Tim Herlitzka Dave Dresen Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Sam Ballweg, seconded by Steve Kraus, to approve the minutes of the October 22, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by Steve Kraus, to approve payment of the following bills: Total Vendor Description $ 277.60 Ace Hardware Miscellaneous parts/supplies 179.10 AFLAC * Monthly premiums 1,281.98 Allen, L.W. Well & tower maintenance 170,235.01 Alliant Energy/WP & L * Electric facilities for customer transfer 1,890.87 Border States OH & hydrant maintenance 208.04 BP * Gasoline for trucks 102.04 Castle Crest, LLC Refund 275.20 Cintas Corporation Uniforms 2,993.00 Core & Main Inventory, hydrant & sewer main maintenance 502.00 Coverall North American, Inc. Cleaning service 5,319.62 Crescent Electric Inventory, street light, transformer, well & building maintenance 21.88 Dane Lumber & Home Center, Inc. Building maintenance 1,620.84 Delta Dental Monthly dental insurance premiums 101.92 Dish Network * Monthly service 1,200.00 Dixon Engineering, Inc. Air gap replacement for Frank H Tower 86.11 Dorn, Randy Mileage reimbursement 314.64 DRS, Ltd. Maintenance of mains 24,481.89 EFTPS * 941 taxes 6,410.28 Empower Retirement * Deferred Compensation & Roth 2,596.94 Exxon Mobil * Gasoline for trucks 180.00 F & F Properties, LLP Refund 46.37 Heartland Waunakee, LLC Refund 337.00 Hometown News Newspaper ad 117,828.00 Honeywell/Elster Solutions AMI conversion 4,346.00 J & R Underground Boring work done at Hellenbrand & Hogan Roads 41.52 Karls, Dana Mileage reimbursement 126.62 Kearney Meadows Associates Refund 80.08 Lakeside International, LLC Truck maintenance 67.87 Meffert Oil Co. Gasoline for trucks 659.58 MG & E Boosters, wells, service building & lift stations 495.78 Minuteman Press Bill stuffer 107.26 NAPA Auto Parts Truck parts/supplies 5,416.50 Northern Lake Service, Inc. Water samples 1  692.00 North Shore Bank * Deferred Compensation 200.00 O'Brien, Terrance Refund 78.62 Office Depot Office supplies 93,069.29 Payroll* 10/26, 11/9 & 11/23 125.00 Philips Lighting Building maintenance 21.95 Piggly Wiggly Office/shop supplies & ice for water samples 1,099.00 Pinnacle Landscaping, Inc. Underground maintenance 161.48 Pitney Bowes, Inc. * Ink for postage machine 89.46 PSC Approval for water AMI system & PFP change 403.54 PSE Electric mapping 21,654.48 Quartz Monthly health insurance premiums 2,828.86 Resco Inventory 646.14 Rhyme Business Products * Monthly lease payment & usage charges 14.17 Rittmeyer, Julie Mileage reimbursement 89.17 Rowe Design & Construction Refund 258.00 Ruekert & Mielke, Inc. GIS data maintenance 576.57 Securian Financial Group, Inc. * Life insurance premiums 3,773.88 SEERA c/o Wipfli, LLP Focus program fee for October 4,026.51 SBank of CP/Credit Card Pymt* Electric metering, carts for AMI meters, building maintenance, lineman school expenses, safety school exp., lunch with interview candidate, clothing, seminar registration, office expenses 1,900.01 Strand Associates, Inc. Review condition of existing mains 4,940.93 Stuart C Irby Co. Inventory and OH & UG maintenance 192.23 T.A.S. Communications * Answering service 910.29 TDS Telecom * Monthly phone & modem service 76.66 Total Real Estate Solutions Refund 166.23 Trace, Sam Mileage reimbursement 80.72 The UPS Store Shipping charges for bill stuffers 1,299.95 USABlueBook Water meter expense 400.99 U.S. Cellular * Monthly cell phone service 6,207.00 USIC Locating Services Locating services 201,874.77 Village of Waunakee Flexplan, electric & water taxes & re-bills for: Dean, utility insurance, Wolf Paving & office expenses 43.11 Volley, Brian Refund 160.25 Weaver Auto Parts Truck parts/supplies 350.00 Williamson Surveying & Associates New easement on Lillian Street 18,386.77 WI Dept. of Revenue * State taxes & sales tax paid 648,993.39 WPPI Energy October power bill 5,093.82 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support , cyber security, shared meter technician & routers for bldg. 13,979.90 WI Retirement System * Retirement - October 25.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery 179.10 AFLAC Monthly premiums 5,390.84 Bergstrom * Truck repairs 304.00 Crescent Electric Electric inventory 101.92 Dish Network Monthly service 2,393.38 Energis High Voltage Resources, Inc. Battery testing at substations 11,932.88 EFTPS * 941 taxes 3,265.14 Empower Retirement * Deferred compensation & Roth 458.00 Herlitzka, Tim Mileage & expense reimbursement 1,477.00 Images of Green Landscape & Design Driveway repair due to water lateral leak 6,126.69 MEUW Safety Management program fees for 4th Qtr. 2  346.00 North Shore Bank Deferred compensation 740.47 NWTC Bookstore Books and supplies for apprentice school 61.63 Office Depot Office supplies 629.89 Rhyme Business Products Monthly lease payment & usage charges 200.00 Stachour, David Electric vehicle charger initiative 2,250.00 Stuart C Irby Co. Electric inventory 1,256.90 Tyndale Company, Inc. FR PPE 590.38 USA BlueBook Tools 151.91 Village of Waunakee Flexplan 36.00 Wil-Kil Pest Control Pest control for building 2,458.78 WI Dept. of Revenue * State taxes 167.90 Yahara Materials, Inc. Electric UG maintenance $1,425,240.49 Motion carried. Public Comment There was no public comment. 2019 Budget The 2019 budget was presented. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve the operating and capital budgets. Motion carried. Engineering Proposal for Modifications to Water/Sewer SCADA System The 2019 budget includes a project to upgrade the existing SCADA system used by the water and sewer utilities. A proposal for the design, bidding, and construction observation services from Strand, the firmed who designed our current system, was presented, for an amount not to exceed $36,000. After a discussion, a motion was made by John Roessler and seconded by Paul Endres to approve the engineering proposal. Motion carried. Purchased Treatment Cost and General Inflationary Sewer Rate Adjustments The automatic adjustments to sewer rates for the increase in the cost to treat wastewater from the Madison Metropolitan Sewerage District and general inflationary cost increases were discussed. The average residential sewer customer will see an increase of $.27 per month starting on January 1, 2019. MEUW Treasurer Salary The commission discussed the MEUW treasurer salary offered by MEUW. It was the consensus of the commission to not seek reimbursement by the utility for the amount of time the general manager spends on the treasurer role. Advanced Metering Infrastructure Project Utility staff provided an update on the project. Village-Wide Construction Projects The Nord Gear expansion was discussed. 3 Operations Report An update was provided on the inspections of certain sewer infrastructure in advance of the 2019 projects, the transfer of customers from Alliant, and the status of various electric projects. General Manager’s Report The general manager informed the commission about the January 8th hearing regarding the change to the method of recovery of public fire protection charges, the new Customer Service Representative starting at the utility, and a reminder of the next commission meeting on Tuesday, December 18th. Financial Statements The October financial statements were presented. Consolidated operating income is $263,000 over budget for the year but the sewer results are $9,000 under budget due to increased MMSD expenses. A motion was made by Sam Ballweg and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4