Waunakee Utilities Commission

Waunakee Utilities Commission Meeting December 18, 2018 Members Present: Sam Ballweg Paul Endres Steve Kraus Shirley Nelson Chris Zellner John Roessler Absent: Roxanne Johnson Others Present: Tim Herlitzka Randy Dorn Kent Straus Mike Forslund John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Chris Zellner, seconded by Steve Kraus, to approve the minutes of the November 26, 2018 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by John Roessler, seconded by Shirley Nelson, to approve payment of the following bills: Total Vendor Description $ 141.04 Ace Hardware Miscellaneous parts/supplies 109.00 Allen, L.W. Fluoride room switch 50.00 American Parkinson Disease Assoc.* Donation/Marlene Hellenbrand funeral 26.47 Anderson, Pamela Refund 700.00 Baker Tilly Virchow Krause Calculate MMSD & inflationary rate adjustment 89.35 BP * Gasoline for trucks 163.86 Busch, Dennis Refund 165.12 Cintas Corporation Uniforms 699.53 Conney Safety PPE & shirts for water department 26,790.00 Core & Main Water meters 502.00 Coverall North American, Inc. Cleaning service 49.23 Crary Construction Refund 5,927.63 Crescent Electric Inventory & street light maintenance 692.50 DesRochers, Dave Expense reimbursement 146.75 Diggers Hotline, Inc. Locating services 12,558.38 EFTPS * 941 taxes 3,265.14 Empower Retirement * Deferred Compensation & Roth 176.84 Encore Construction Refund 1,978.89 Exxon Mobil * Gasoline for trucks 284.80 Hellenbrand, Inc. Filter for ice machine 267.50 HG Signs Vehicle lettering 69.54 Hoffman, Virginia Refund 8,792.00 Honeywell/Elster Solutions AMI conversion 2,612.72 Infosend Billing costs 76.50 Insight FS Fuel for forklift 1,470.00 J & R Underground Boring work done on Uniek Drive 1,275.00 K & M Concrete, Inc. Maintenance of water laterals 5.83 Kruyne, John Refund 1,348.62 Larry's Tire, Inc. New truck tires 3,551.80 Martelle Water Treatment Chemicals for wells 67.92 Martinson, Allen & Jodi Refund 250.00 McFarlane, James Scholarship 1,400.00 MEUW Training and event registrations 421.64 Minuteman Press Bill stuffer and screen print on coats 64.41 NAPA Auto Parts Truck parts/supplies 346.00 North Shore Bank * Deferred Compensation 37,500.00 North Shore Bank 1st & 2nd Qtrs. Deposits for HSA 101.69 Office Depot Office supplies 32,248.41 Payroll* 12/7 142.95 Pitney Bowes, Inc. Equipment rental 30.00 Register of Deeds* Easement 1  1,373.10 Resco Transformer & URD maintenance 14.00 Rittmeyer, Julie Mileage reimbursement 3,827.80 SEERA c/o Wipfli, LLP Focus program fee for November 60.00 Stafford Rosenbaum Legal: General legal 3,041.38 SBank of CP/Credit Card Pymt* Tools for water dept., office exp., well maintenance, shop/office supplies, LED Christmas lights for donation campaign and safety glasses 86.51 T.A.S. Communications * Answering service 910.30 TDS Telecom * Monthly phone & modem service 42.63 The UPS Store Shipping charges for bill stuffers 400.99 U.S. Cellular * Monthly cell phone service 3,960.50 USIC Locating Services Locating services 61.10 Van Epps, Bonnie Refund 152,260.76 Village of Waunakee Flexplan, electric & water taxes , economic development partnership & re-bills for: Mechanic, Dean & Alere and Oct. & Nov. refuse 275.00 Waunakee Rotary Foundation Rotary lights program support 2,554.64 WI Dept. of Revenue * State taxes paid 672,907.67 WPPI Energy November power bill 5,055.48 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support , cyber security, shared meter technician, meter data collection & mgmt., AMI conversion charges, printer and Verizon charges 45.00 WI Rural Water Association Membership renewal 25.00 WI State Lab of Hygiene Water samples 271.20 Yarloch, Rose Refund Bills Received Subsequent to Packet Delivery 19.50 Boardman Clark General legal 88.45 Capital City Cleaning & Supply Shop/office supplies 55.04 Cintas Corporation Uniforms 62.20 Conney Safety Safety vests 313.16 Core & Main Computer expense 258.21 Crescent Electric Shop lights & street light maintenance 1,658.18 Delta Dental Monthly dental insurance premiums 75.00 Herlitzka, Tim Mileage reimbursement 4,200.00 Honeywell Water/sewer AMI project 17.99 Noltner, Kim Mileage reimbursement 105.80 Perkins Oil Truck maintenance 16,616.06 Quartz Monthly health insurance premiums 394.30 Resco UG maintenance 6,750.00 Ruekert & Mielke, Inc. 2019 GIS annual services 581.94 Securian Financial Group, Inc. Monthly life insurance premiums 5,267.16 Spahn, Inc. Maintenance of mains 467.36 USA BlueBook Safety equipment & locating paint 104,697.98 Village of Waunakee Engineering allocations for 2018 projects 13,535.28 WI Dept. of Revenue * Sales tax paid 13,475.68 WI Retirement System * Retirement - November $1,162,371.41 Motion carried. Public Comment There was no public comment. Presentation of the Sanitary Sewer Comprehensive Plan and Water System Study Update Kent Straus and Mike Forslund of Strand presented the update to the long-term plans. The sewer utility has several areas where capacity issues will need to be addressed in order to allow for growth while the water utility will need additional storage, likely by 2025. 2 2019 Utility Commission Meeting Schedule The 2019 schedule was presented. Advanced Metering Infrastructure Project Utility staff provided an update on the project. Village-Wide Construction Projects The Boston Pizza and Nord Gear projects were discussed. Operations Report An update was provided on the status of the water and sewer mapping system, and the electric work for the Lamphouse and 100 East Main Street projects. General Manager’s Report There was no report this month. Financial Statements The November financial statements were presented. Consolidated operating income is $295,000 over budget for the year but the sewer results are $6,000 under budget due to increased MMSD expenses. Employee Wage Adjustments and Manager Performance Evaluation The commission reviewed a variety of salary data including benchmark information from other utilities. In addition, the status of manager goals for 2018 and proposed 2019 goals were discussed. After a discussion, a motion was made by John Roessler and seconded by Shirley Nelson to approve wage adjustments and bonuses as discussed. Motion carried. A motion was made by Sam Ballweg and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3