Waunakee Utilities Commission

Waunakee Utilities Commission Meeting May 28th, 2019 Members Present: Paul Endres Chris Zellner John Roessler Roxanne Johnson Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Dave Dresen John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Steve Kraus, seconded by Shirley Nelson, to approve the minutes of the April 22nd, 2019 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by Shirley Nelson, to approve payment of the following bills: Total Vendor Description $ 179.10 AFLAC * Monthly premiums 500.00 American Public Power Assoc. Smart energy provider application 19,663.95 Border States Electric inventory 166.68 BP * Gasoline for trucks 3,250.00 Bruce Equipment Vac truck maintenance 220.16 Cintas Corporation Uniforms 25,355.18 Core & Main AMI meters and meter expenses 502.00 Coverall North American, Inc. Cleaning service 4,747.41 Crescent Electric Minor materials & transformer maintenance 1,724.53 Delta Dental Monthly dental insurance premiums 107.17 Dish Network * Monthly service 683.58 Econoprint, Inc. Reception sign 38,487.74 EFTPS * 941 taxes (3 payrolls) 287.00 Electrical Testing Lab Gloves tested 10,367.28 Empower Retirement * Deferred Compensation & Roth (3 payrolls) 1,463.65 Exxon Mobil * Gasoline for trucks 116.35 Freye, Lindsay Refund 250.00 Guralski, Corey EV fast charger rebate 394.28 Hometown News Energy assistance ad 84.15 Insight FS Fuel for forklift 1,285.48 Lamp Recyclers, Inc. Street lighting maintenance 155.44 McLain, John Mileage reimbursement 600.00 MEUW Seminar and management training program registrations 555.31 MG & E Boosters, wells, service building & lift stations 661.73 Minuteman Press Bill stuffers 2,579.51 Murphy, John & Elizabeth Refund 120.61 NAPA Auto Parts Truck parts/supplies 730.00 North Shore Bank * Deferred Compensation 2,500.00 North Shore Bank * Additional HSA contribution for employee 365.00 North Shore Bank Deferred Compensation 124.09 Office Depot Office supplies 98,695.38 Payroll* 4/26, 5/10 & 5/24 159.24 Piggly Wiggly Food/supplies for cookout 760.00 PSE Mapping updates 16,011.42 Quartz * Monthly health insurance premiums 8,190.21 Resco Inventory, URD maintenance & minor materials 1,899.75 Ruekert & Mielke, Inc. Mapping services for sanitary, water, storm & streets 184.00 Russ' Plumbing, Inc. Plumbing supplies for AMI project 1  584.74 Securian Financial Group * Life insurance premiums 3,847.63 SEERA c/o Wipfli, LLP Focus program fee for April 2,658.87 SBank of CP/Credit card payment * Hotel exp., safety equip., computer equip., expenses for WPPI rating agency visit, office expenses, seminar registration, shop maintenance, clothing, tools & school expenses 1,550.20 Strand Associates, Inc. SCADA system upgrades 16,106.00 Stuart C Irby Inventory & URD maintenance 150.94 Sutherland, Darren Refund 107.58 T.A.S. Communications Answering service 915.52 TDS Telecom * Monthly phone & modem service 229.76 USA BlueBook Solution to test fluoride & chemical pump tubes 406.90 U.S. Cellular * Monthly cell phone service 22,440.50 USIC Locating Services Locating services 161,161.12 Village of Waunakee Flexplan, refuse/April, electric & water taxes, tree for new library and re-bills for: Mechanic and utility ins. 101.15 Weaver Auto Parts Truck maintenance 945.00 Wesco Electric metering 36.00 Wil-Kil Pest Control Pest control 39,578.61 WI Dept. of Revenue * State & sales taxes paid 615,000.09 WPPI Energy April power bill 7,192.67 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, member/ WPPI WAN , member network support , cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, upgrade to office equipment & energy assistance administration 14,535.11 WI Retirement System * Retirement - April 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery 270.35 Ace Hardware Miscellaneous parts/supplies 179.10 AFLAC Monthly premiums 1,260.00 Alternative Technologies, Inc. Substation oil testing 122.00 Boardman Clark Legal: Refunding of overcharges 868.00 Border States Electric inventory 26.75 Brandenburg, Corinne Refund 836.64 Brooks Tractor Mini backhoe maintenance 138.69 Capital City Cleaning & Supply Shop/office supplies 55.04 Cintas Corporation Uniforms 276 CJ's Lawn & Snow Services, Inc. Lawn treatment 136.42 C & M Hydraulic Tool Supply, Inc. Tools 4,747.30 Crescent Electric Metering, employee purchase & URD maint. 107.17 Dish Network Monthly service 311.20 Dresen, Dave Mileage & expense reimbursement 232.00 Herlitzka, Tim Mileage reimbursement 144,237.71 Honeywell Electric AMI meters, support services for water & sewer AMI and water & sewer AMI equipment 2,624.59 Infosend Billing costs 28.05 Insight FS Fuel for forklift 892.55 Jefferson Fire & Safety Fire extinguisher maintenance 26.06 McLain, John Expense reimb. for mutual aid in Stoughton 79.53 Office Depot Office supplies 329.00 Overhead Door Co. of Madison Shop maintenance 428.72 Paul Reilly Company Maintenance/repair of loading dock plates 1,732.44 Pomp's Tire Service, Inc. Truck maintenance 15,362.31 Resco Transformers 539.10 Rhyme Business Products Monthly lease payment & usage charges 19,480.00 Stuart C Irby Co. Electric inventory 1,063.96 Village of Waunakee Re-bills for: Ritter Tech., mechanic & flexplan $ 1,328,092.45 Motion carried. 2 Public Comment There was no public comment. Investment Policy Changes Two minor changes were proposed to the current investment policy to match the policy recently approved by the village finance committee. After a discussion, a motion was made by Shirley Nelson and seconded by Steve Kraus to approve the proposed changes. Motion carried. Changes to Residential and General Service Optional Time of Day Electric Rates In an effort to simplify the billing, metering, and compliance requirements of the residential and general service optional time of day kWh rates (Rg-2 and Gs-2), the WPPI Energy Rates and Billing staff is recommending members close the 7 a.m. to 7 p.m. and 9 a.m. to 9 p.m. on-peak pricing options for new customers. The utility offers this optional rate to all residential and business customers but only a handful have elected this. This would leave the 8 a.m. to 8 p.m. on-peak period, which aligns with WPPI’s wholesale on-peak period, available to new customers. The 8 a.m. to 8 p.m. offering is also the only on-peak period allowed under the Cp- 1, Cp-2, and Cp-3 rate categories. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to have WPPI Energy petition the Public Service Commission of Wisconsin to close the 7 a.m. to 7 p.m. and 9 a.m. to 9 p.m. time of day offering for the Rg-2 and Gs-2 rate tariffs and grandfather current customers in those rate categories. Motion carried. Utility staff was asked to reach out to existing customers on the 7 a.m. to 7 p.m. and 9 a.m. to 9 p.m. tariff to inform them of this change. Utility staff was also asked to explore adding language to allow any changes in the WPPI Energy time of day hours to automatically flow through to our tariff offerings. 2018 Drinking Water Quality Report The commission was provided a copy of the annual drinking water quality report. There were no samples taken that violate state and federal drinking water requirements and a copy of the report will be made available to all customers. Compliance Maintenance Annual Report The utility is required to file a CMAR with the DNR annually. The report for 2018 has been completed with no significant deficiencies noted. After a discussion, a motion was made by Gary Herzberg and seconded by Paul Endres to approve the report and Resolution 19-0528, Acknowledging Review of the 2018 DNR Compliance Maintenance Annual Report. Motion carried. Sanitary Sewer System Infiltration and Inflow Analysis and Reduction Plan The commission discussed proposed staff efforts to reduce infiltration and inflow in the system. The plan includes more inspections of existing mains and manholes, and eliminating sump pump connections to the sanitary sewer system through public awareness and inspections by staff when doing meter changeouts. Water and Sewer Advanced Metering Infrastructure Budget and Project Update The commission was provided a project update. 3 Due to the water installations proceeding faster than anticipated, staff asked for authorization to exceed the 2019 water and sewer AMI budget and have more flexibility in using the overall budget of $870,706 originally spread out over four years. After a discussion, a motion was made by Steve Kraus and seconded by Roxanne Johnson to allow the use of the four-year water and sewer portion of the budget of $870,706 as deemed necessary based on the ability to coordinate with customers to perform installations. Motion carried. Fitness Center Membership Policy In pursuit of supporting employee health and wellness, staff presented a proposed policy which will allow individual staff members to utilize the on-site fitness area at the Village Center for no cost. The proposed policy is substantially equal to a policy recently approved for other village staff by the village board. After a discussion, a motion was made by Paul Endres and seconded by Shirley Nelson to approve the Fitness Center Membership Policy. Motion carried. Village-Wide Construction Projects Utility staff provided an update on various projects in the service territory. Operations Report The recent outages associated with the TDS project were discussed. In addition, the commission was provided an update on the status of the switchgear replacement project and recent mutual aid provided to Stoughton. General Manager’s Report The general manager discussed a customer back billing/refunding matter, the recent visit to the utility from the chair of the Public Service Commission of Wisconsin, replacing the overflow piping at the Main Street water tower, a possible bond refinancing, the search for a new underground locating company, and the recent MEUW award presented to Dave Dresen. Financial Statements The April financial statements were presented. Operating income was at budget for the month and is over budget for the year to date. Electric operating results trail results from the prior year and will be monitored in the future. A motion was made by Steve Kraus and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4