Waunakee Utilities Commission

Waunakee Utilities Commission Meeting September 23, 2019 Members Present: Paul Endres Chris Zellner John Roessler Roxanne Johnson Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Dave Dresen Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. Minutes Moved by Shirley Nelson, seconded by Chris Zellner, to approve the minutes of the August 26, 2019 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. Moved by Chris Zellner, seconded by Steve Kraus, to approve payment of the following bills: Total Vendor Description $ 232.52 Ace Hardware Miscellaneous parts/supplies 1,020.50 Boardman Clark Legal: Charter/Spectrum lease & WPL acquisition 11,207.58 Border States Inventory and transformer maintenance 648.51 Capital Newspapers Subscription to WI State Journal 165.12 Cintas Corporation Uniforms 6,173.98 Core & Main AMI metering & maintenance of water mains 502.00 Coverall North American, Inc. Cleaning service 2,531.69 Crescent Electric Inventory, UG & st. light maintenance & AMI metering 26,098.43 EFTPS * 941 taxes 6,911.52 Empower Retirement * Deferred Compensation & Roth 2,195.94 Exxon Mobil * Gasoline for trucks 9,933.00 Fahrner Asphalt Sealers Building maintenance 214.28 Global Equipment Co., Inc. Transformer maintenance 340.00 Hometown News Ad in Waunafest program 84.15 Insight FS Fuel for forklift 2,360.00 J & R Underground Boring work done on Hwy. 19 34.75 McLain, John Expense reimbursement 125.51 Meffert Oil Co. Gasoline for trucks 4,440.10 MEUW Electric safety & training program fees 394.11 Millennium UG maintenance 1,280.90 Minuteman Press Bill stuffers 412.11 NAPA Auto Parts Truck & lift station maintenance 75.00 Niesen & Son Landscaping, Inc. UG maintenance 730.00 North Shore Bank * Deferred Compensation 66,117.43 Payroll* 8/30 & 9/13 49.47 Piggly Wiggly Office /shop supplies 142.95 Pitney Bowes Postage machine rental 749.19 Public Service Commission WPL customer acquisition 7,217.46 Resco Transformer & OH maintenance 511.00 Rhyme Business Products * Monthly lease payment & usage charges 304.63 Roudebush, Tyler* Refund 639.66 Securian Financial Group * Life insurance premiums 41.00 Stafford Rosenbaum Legal: General 1,927.55 SBank of CP/Credit card payment * Safety school exp., training expenses, SSL certificate for mapping software, QuickBooks for MWPG, phone case, office expenses, mouse for tablet, wipes, security camera system, power inverter, dry erase board 1,752.00 Stuart C Irby Co. Street light bulbs 128.45 T.A.S. Communications, Inc. Answering service 1  920.44 TDS Telecom * Monthly phone & modem service 351.00 Tri-County Paving Water main maintenance 2,000.00 Uniek, Inc. * Incentive for energy efficient project 283.55 UPS Store Shipping charges for bill stuffers 406.90 U.S. Cellular * Monthly cell phone service 7,532.82 USIC Locating Services * Locating services 145,213.95 Village of Waunakee Flexplan, refuse/Aug., electric & water taxes & re-bills for: Mechanic & Ehlers 8.75 Waunakee Power Equipment Electric & water maintenance 100.00 Waunakee Wrestlebackers Donation 168.08 Weaver Auto Parts Truck & lift station supplies 62,916.56 WI Dept. of Revenue * State & sales taxes paid 1,088,330.39 WPPI Energy August power bill 5,608.91 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, computer & network maintenance 22,581.54 WI Retirement System * Retirement - August 585.00 WI Rural Water Association Membership renewal 26.00 WI State Lab of Hygiene Water samples Bills Received subsequent to Packet Delivery $ 1,453.23 Border States PPE 83.11 BP * Gasoline for trucks 55.04 Cintas Corporation Uniforms 1,022.00 Core & Main Inventory and water meter supplies 572.40 Crescent Electric UG maintenance 1,724.53 Delta Dental Monthly dental insurance premiums 122.50 Krause Power Engineering Nord Gear W.O. 178.00 Herlitzka, Tim Mileage reimbursement 2,674.00 J & R Underground Boring work for Hellenbrand Water 215.15 MG & E Boosters, wells, service building & lift stations 3,230.00 Power System Engineering, Inc. Mapping expense 16,011.42 Quartz Monthly health insurance premiums 9,594.97 Resco Transformer, OH & UG maintenance 511.00 Rhyme Business Products Monthly lease payment & usage charges 3,977.30 SEERA c/o Wipfli, LLP Focus program fee for August 3,778.51 Strand Associates, Inc. SCADA system upgrades & water tower maint. 6,729.00 Stuart C Irby Co. Inventory 13,425.00 TelCom Construction TDS fiber joint utility duct project 140.00 Tri-County Paving Electric & water maintenance 7,127.00 United Paving Co. Asphalt repair at Rex's 16,479.12 Village of Waunakee Re-bills for: Human resources services, mechanic and Raymond Carttell, LLC 109.90 Weaver Auto Parts Truck & equipment parts/supplies 1,260.00 Wesco Electric metering 45.00 Wil- Kil Pest Control Pest control 934.04 Yahara Materials, Inc. Water main maintenance $ 1,586,178.60 Motion carried. Public Comment There was no public comment. Water Storage Facilities Inspection Reports and Corrective Action Plan The inspection reports and corrective action plan for the water towers and reservoir were discussed. There are significant repairs needed at each of the facilities over the next several years. There was consensus to incorporate these costs into the 2020-2024 capital budget. Vacuum Truck Replacement 2 The commission discussed information about the possible replacement of the vacuum truck. This will be presented for final consideration as part of the 2020 capital budget. Carbon Emission Reductions The commission was provided an overview of the industry efforts underway in reducing carbon emissions and the recent executive order from the Wisconsin Governor aimed at eliminating the use of carbon-based fuel in Wisconsin by 2050. Together with our fellow WPPI member utilities, the utility is already ahead of the efforts put forth by many other Wisconsin utilities in reducing carbon emissions. 32% of the 2018 fuel mix was carbon-free, and there’s been a 30% reduction in CO2 emissions since 2005. The utility commission discussed a variety of topics surrounding carbon emissions and certain options available to the utility to go above and beyond current carbon-reduction efforts. This topic will again be considered at a future meeting. Advanced Metering Infrastructure Project The commission was provided a project update. 3,490 electric meters have been installed and 1,495 water units are now in service. The topic of an opt-out for customers was again discussed and there was consensus from the commission to not offer this. Village-Wide Construction Projects Utility staff provided information about the Westview Meadows Phase 4 project, the Arboretum Village project, and sewer capacity issues being analyzed for the Veridian project. Operations Report The electric superintendent and water/sewer manager provided updates on their departments. General Manager’s Report The general manager discussed the upcoming debt prepayment, monthly server backups to be done in the cloud, and the budget timeline for upcoming meetings. Financial Statements The August financial statements were presented. Consolidated operating income is under budget for the month and year-to-date, due mainly to lower electric operating results. Electric Rate Review The utility last increased electric rates in 2011. WPPI staff have been asked to begin an electric rate review due to operating results that lag the budget and prior year results. A motion was made by Chris Zellner and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3