Waunakee Utilities Commission

Waunakee Utilities Commission Meeting May 26, 2020 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order at the Waunakee Utilities facility at 322 Moravian Valley Road. The meeting was held virtually due to COVID-19. (Note that all votes were taken via a roll-call). Minutes A motion was made by Shirley Nelson and seconded by Paul Endres to approve the minutes of the April 27, 2020 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Chris Zellner to approve payment of the following bills: Total Vendor Description $ 602.95 Ace Hardware Miscellaneous parts/supplies 270.56 Altec Industries, Inc. Truck repair 1,260.00 Alternative Technologies, Inc. Substation testing 96.49 Ambiance Homes, Inc. Refund 117.51 APG of Southern Wisconsin Advertising to bid for Well 3 reservoir roof project 2,981.50 Boardman Clark Legal: ATC asset transfer 451.61 Border States Hydrant markers 250.00 Boullion, Jim EV charger rebate 124.83 Capital City Cleaning & Supply Shop/office supplies 787.10 Cintas Corporation Uniforms 4,075.00 CliftonLarsonAllen, LLP Final billing for 2019 audit 502.00 Coverall North American, Inc. Cleaning service 1.75 Dane County Sheriff's Office Accident report 862.26 Delta Dental Monthly dental insurance premiums 5,689.59 E-cononlight Shop lights 26,957.70 EFTPS * 941 taxes 342.00 Electrical Testing Lab PPE testing 7,720.00 Empower Retirement * Deferred Compensation & Roth 1,076.60 Exxon Mobil * Gasoline for trucks 15.85 Farnsworth, W. Jay Refund on Deposit 16,026.50 GLS Utility, LLC Locating services 69.00 Herlitzka, Tim Mileage reimbursement 84.15 Insight FS Fuel for forklift 1,011.63 Krause Power Engineering Substation maintenance 1,592.50 Michels Corp. Boring work 688.13 Minuteman Press Bill stuffers 30.00 Niesen & Son Landscaping, Inc. URD maintenance 1  2,365.00 Northern Lake Service, Inc. Water samples at wells 1,000.00 North Shore Bank * Deferred Compensation 67,179.80 Payroll* 5/8 & 5/22 2,745.00 Pinnacle Landscaping, Inc. URD & street light maintenance 3,296.88 Pomp's Tire Tires for vac truck 196.00 Power System Engineering Electric mapping 2,040.24 Public Service Commission Costs regarding asset sale to ATC & rate case 17,285.96 Quartz Health Benefit Plans Corp. Monthly health insurance premiums 4,279.99 Resco Inventory & street light maintenance 639.66 Securian Financial Group * Life insurance premiums 3,927.73 SEERA c/o Wipfli, LLP Focus program fee for April 546.00 Stafford Rosenbaum Legal: General 3,527.97 SBank of CP/Credit card payment * Webinar training registrations, zoom phone services for commission meeting, vac truck maintenance, membership renewal, office expenses, workbench & tools/supplies 136.61 Carl F. Statz & Sons Truck maintenance 818.88 Strand Associates, Inc. Water storage sizing & siting project 80.71 T A S Communications Answering service 966.47 TDS Telecom * Monthly phone & modem service 33.44 USABlueBook Fluoride testing 534.43 U.S. Cellular * Monthly cell phone service 137,987.69 Village of Waunakee Flexplan, refuse/Apr. & electric & water taxes 69.27 Weaver Auto Parts Truck parts/supplies 42,760.96 WI Dept. of Revenue * State & sales taxes paid 568,847.49 WPPI Energy April power bill 5,575.53 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & member network support 15,703.78 WI Retirement System * Retirement - April 462.26 WI State Journal Subscription renewal 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery $286.60 4 Control, Inc. Weed spraying at substations 227.58 AFLAC Monthly premiums 433.75 Allen, L.W. Maintenance of lift station 1,106.00 Boardman Clark Legal: General & ATC sale 1,984.00 Dawes Rigging & Crane Rental Transformer failure at SPL 112.42 Dish Network * Monthly service 10,848.00 Honeywell AMI electric meters 3,092.19 Infosend Billing costs 3,000.00 Infrastructure Technologies, LLC Service agreement for sewer camera system 10,394.50 J & R Underground Boring work done at Colonial Crest & Arb. Drive 54.84 MacQueen Equipment Vac truck maintenance 423.46 MG & E Boosters, wells, service building & lift stations 1,325.00 Overhead Door Company Shop door maintenance 526.76 Rhyme Business Products Monthly lease payment & usage charges 2  3,533.17 Strand Associates, Inc. Heritage Hills water supply study & SCADA upgrade 22,960.52 Stuart C Irby Co. Inventory 378.76 Village of Waunakee Re-bills for: Mechanic & flexplan 45.00 Wil-Kil Pest Control Pest control 233.93 Yahara Materials, Inc. Shop maintenance $1,017,687.44 Motion carried. Bids for Repairs to the Well 3 Reservoir Roof Bids for the Well 3 Reservoir Roof project were presented:  Badger Specialty Coatings & Construction, LLC - $62,611  MZ Construction - $119,000 Dixon Engineering, the consultant assisting the utility in this project, has deemed the apparent low bidder to be a responsible bidder. After a discussion, a motion was made by Gary Herzberg and seconded by Steve Kraus to approve the $62,611 low bid. Motion carried. 2019 Drinking Water Quality Report The commission was provided a copy of the 2019 drinking water quality report. There were no samples taken that violate state and federal drinking water requirements and a copy of the report will be made available to all customers. Compliance Maintenance Annual Report The utility is required to file a Compliance Maintenance Annual Report with the DNR annually. The report for 2019 has been completed with no significant deficiencies noted. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve the report and Resolution 20-0526, Acknowledging Review of the 2019 DNR Compliance Maintenance Annual Report. Motion carried. COVID-19 Update The commission was provided an update on the operational impacts due to COVID-19, included plans to re-start the water meter change out program. The utility lobby will re-open concurrent with when village hall begins to allow the public to return. A comparison of April 2019 and 2020 sales was also presented. Electric Rate Increase The commission was provided an update on the status of the rate increase. Advanced Metering Infrastructure Project The project is currently on hold. Village-Wide Construction Projects There were no projects to discuss this month. Operations Report 3 The water/sewer manager provided operational updates. General Manager’s Report The general manager provided updates on recent electric service interruptions and the status of payment for the Forward Development Group project. Financial Statements The April financial statements were presented, including a review of the utility investments. A motion was made by Gary Herzberg and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4