WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting July 27, 2020 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Shirley Nelson Steve Kraus Gary Herzberg Others Present: Tim Herlitzka Randy Dorn John Roessler called the regular meeting of the Waunakee Utilities Commission to order. The meeting was held virtually due to COVID-19. All votes were taken via a roll-call. Minutes A motion was made by Shirley Nelson and seconded by Paul Endres to approve the minutes of the June 22, 2020 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Steve Kraus and seconded by Roxanne Johnson to approve payment of the following bills: Total Vendor Description $ 297.92 Ace Hardware Miscellaneous parts/supplies 227.58 AFLAC * Monthly premiums 341.37 AFLAC Monthly premiums 171.26 APG Notice of rate hearing & Waunakee graduation 32.63 AX Properties Refund 10,080.53 Border States Inventory 35,234.00 Bushnell Ford * New van 125.64 Capital City Cleaning & Supply Shop/office supplies 607.71 Cintas Corporation Uniforms 2,696.50 Core & Main Water meters & meter maintenance 502.00 Coverall North American, Inc. Cleaning service 5,744.80 Crescent Electric UG maintenance & minor materials 250.00 Davidson, Luisa Scholarship 1,724.53 Delta Dental Monthly dental insurance premiums 130.80 Diggers Hotline, Inc. Locating services 112.42 Dish Network * Monthly service 27,026.68 EFTPS * 941 taxes 7,720.00 Empower Retirement * Deferred Compensation & Roth 1,423.31 Exxon Mobil * Gasoline for trucks 13,788.50 GLS Utility, LLC Locating services 213.36 Heuvelman, Michael Refund 6,204.97 Infosend, Inc. Billing costs 2,348.07 Interstate Power Systems Lift station & well maintenance 957.27 Itron, Inc. Meter reading equipment maintenance 41.46 Klein, Ronald & Emily Refund 608.90 MacQueen Equipment Vac truck maintenance 4,436.75 Madison Investment Advisors Quarterly management fee 478,571.22 Madison Metro Sewerage Dist. 2nd Qtr. Serv. - Village $379,443.62, SPL $99,127.60 3,520.70 Martelle Water Treatment Chemicals for wells 5,837.50 MEUW Safety program (& credits for workshops) 1  258.16 MG & E Boosters, wells, service building & lift stations 218.94 Mierow, Jonathan & Elsa Refund 38.52 Miller, Frank Refund 949.65 Minuteman Press Bill stuffers Monona Plumbing & Fire 150.00 Protection Quarterly fire sprinkler inspection 162.76 NAPA Auto Parts Truck parts/supplies 1,000.00 North Shore Bank * Deferred Compensation 716.98 Payne & Dolan, Inc. Valve box repairs 85,997.58 Payroll* 7/3 & 7/17 37.03 Pellitteri Waste Systems Data shred 31.65 Pepsi Madison Equipment rental 309.86 Perkins Oil Oil for trucks 70.36 Piggly Wiggly Office/shop expenses 575.00 Pinnacle Landscaping, Inc. Repair/seed disturbed areas 1,906.32 Pomp's Tire Service, Inc. Backhoe maintenance 1,121.22 Public Service Commission Rate case costs 17,285.96 Quartz Health Benefits* Monthly health insurance premiums 35.00 Register of Deeds * Record documents for Hellenbrand Road 44,577.70 Resco Transformers 641.95 Rhyme Business Products * Monthly lease payment & usage charges 795.25 Securian Financial Group * Life insurance premiums 3,924.56 SEERA c/o Wipfli, LLP Focus program fee for June 3,643.75 Spahn Excavating Woodland Crest work 1,172.82 SBank of CP - Credit Card * Clothing, shop lights, wire cart, AICPA membership renewal, face masks, battery, postage, hand soap, office supplies and expenses 672.80 Stuart C. Irby UG maintenance 9,303.64 Strand Associates, Inc. Water storage sizing & siting and lift station pumps 870.40 Suttle Straus Envelopes 24.37 Swiggum, Miranda Refund 207.73 T A S Communications Answering service 969.16 TDS Telecom * Monthly phone & modem service 217.00 Trending Now Promotions Face masks & neck gaiters 148.83 The UPS Store Shipping charges for bill stuffers 371.25 U.S. Cellular * Monthly cell phone service 141,233.05 Village of Waunakee Flexplan, refuse/June, electric & water taxes and re-bills for: Mechanic & Human resource services 750.00 Village of Waunakee Youth baseball & softball sponsor 1,000.00 Waunakee Senior Center Donation/WPPI COVID 166.96 Weaver Auto Parts Truck parts/supplies 340.00 Wil-Kil Pest Control Pest control 55,317.62 WI Dept. of Revenue * State & sales taxes paid 987,586.08 WPPI Energy June power bill 6,518.93 WPPI Energy Hosted e-mail & financial and accounting software, member network assessment & monitoring, utility billing & customer information software, WPPI WAN, cyber security, shared meter technician, meter data collection & mgmt., Verizon charges, low-income administrative service fee & retail billing services 15,347.17 WI Retirement System * Retirement - June 2  26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packet Delivery 819.00 Clear Vision Cleaning, LLC Window cleaning 112.42 Dish Network * Monthly service 250.00 Lenzendorf, Jared Scholarship 2,084.57 Madison Metro Sewerage Dist. Lab samples 903.24 Yahara Materials, Inc. Woodland Crest materials $ 2,001,839.62 Motion carried. Public Comment There was no public comment. Purchase of New Pumping Equipment for Lift Stations A quote to replace four pumps at the Ashlawn and Westbridge Lift Stations with chopper pumps was presented. The pumps are proposed to be replaced since the utility has experienced multiple pump failures because rags and wipes are being discarded into the sanitary sewer system. The quote, for an amount not to exceed $47,427, includes all installation costs. Funds from the lift station replacement account will be used to pay for this purchase. After a discussion, a motion was made by Steve Kraus and seconded by Chris Zellner to approve the purchase of the four chopper pumps for an amount not to exceed $48,427. Motion carried. Vehicle Purchase The budget includes $45,000 for the purchase of a new vehicle to be used by the water/sewer manager. This is a replacement of the current vehicle which is over 14 years old. Quotes for the purchase of a Chevy Colorado are summarized as follows: Bergstrom - $27,290 Zimbrick - $27,965 Johnson Sales - $33,070 After a discussion, a motion was made by Gary Herzberg and seconded by Paul Endres to approve the purchase of the Bergstrom vehicle and authorize selling the current vehicle via the Wisconsin Surplus Online Auction website. Motion carried. Advanced Metering Infrastructure Project The commission was provided a project update. 6,414 electric meters have been installed and 2,907 water units are now in service. Village-Wide Construction Projects A brief update was provided for the Arboretum Village and Heritage Hills projects. Operations Report The commission was provided an update on various operational matters. General Manager’s Report 3 The general manager discussed the extension of the moratorium on disconnections, hiring a new water/sewer operator, the recent all-time peak electric demand of 31.65 megawatts, implementation of new electric rates on July 1st, and an update on the Main Street Water Tower project. Financial Statements The June financial statements were presented. A motion was made by Chris Zellner and seconded by Shirley Nelson to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4