WAUNAKEE UTILITIES COMMISSION

Waunakee Utilities Commission Meeting June 27, 2022 Members Present: Chris Zellner John Roessler Gary Herzberg Roxanne Johnson Paul Endres Steve Kraus Others Present: Tim Herlitzka Randy Dorn John McLain Absent: Shirley Nelson John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Chris Zellner and seconded by Gary Herzberg to approve the minutes of the May 23, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by John Roessler to approve payment of the following bills: Total Vendor Description $ 292.81 Ace Hardware Lawn care, conduit, adapters, screwdrivers 1,101.51 APG (Adams Publishing Group) Web and energy assistance ads 254.70 AFLAC * Monthly premiums 1,280.00 Alternative Technology Oil test kits, sampling services 136.28 Auto Value parts store Oil, gear lube 127.53 Buschke, Bailey Mileage reimbursement 2,968.67 Central States Tower Refund on deposit 524.11 Cintas Corporation Uniforms 39,340.00 Core & Main Water meter expense 502.00 Coverall North America, Inc. Cleaning service 250.00 Cramer, John EV fast charger rebate 26.26 Crescent Electric Metering and street light maintenance 1,847.77 Delta Dental Monthly premiums 26.66 Dorn, Randy Clothing reimbursement 30,973.17 EFTPS * 941 taxes 296.74 Ellickson, Kim Refund on deposit 250.00 Epps, Van Ava Scholarship 7,684.92 Empower Retirement * Deferred compensation & Roth 2,956.92 Exxon Mobil * Gasoline for trucks 111.45 Gen Comm Supplies to new vac truck 15,007.90 GLS Utility, LLC Locating services 74.30 Hartman, Steven Mileage reimbursement 3,473.82 Info Send Bill and print services 4,781.62 Interstate Power Lift station maintenance 2,042.00 J & R underground Bore ducts and asphalt removal 84.04 Lakeside International Truck supplies 450,467.00 Macqueen Equipment New vac truck 1,461.80 Madison Gas & Electric Utility bills for various properties 150.00 Monona Plumbing and Fire Quarterly fire sprinkler inspection 61.30 Noltner, Kim Mileage reimbursement 446.38 Northeast Wi Tech College Apprenticeship tuitions 1,100.00 North Shore Bank * Deferred compensation 77,450.99 Payroll* 6/3, & 6/17 163.93 Piggly Wiggly Office expenses 810.00 Pinnacle Landscaping, Inc. Centennial Park topsoil, grade, seed 216.63 Pitney Bowes Postage meter lease 1  23,385.45 Quartz Health Benefit Plans Corp.* Health insurance premiums 563.15 Rhyme Business Products Copier lease 1,380.20 Ruekert & Mielke, Inc. Water & sewer mapping expense 14.97 Schaeffer, Christie Mileage reimbursement 746.30 Securian Financial Group * Life insurance premiums 4,529.06 SEERA c/o Wipfli, LLP April Focus on Energy program fees 129.00 Stafford Rosenbaum General legal 7,700.17 State Bank of CP/Credit card payment * MEUW annual conference, clothing, office supplies and expenses, shop supplies, tools, pallet forks, shop supplies 5,763.19 Strand Associates Verleen Tower painting project 34,487.46 Stuart C Irby Co. Inventory and transformers 194.42 T A S Communications Answering service 920.93 TDS Telecom * Monthly phone & modem service 1,374.47 USA Bluebook Hydrant diffuser 193.57 U.S. Cellular * Monthly cell phone service Flexplan, refuse/may., electric & water taxes and re- 156,185.74 Village of Waunakee bills 250.00 Waunakee Community Foundation sponsorship for Wauktoberfest 6,197.10 WI Dept. of Revenue * WI withholding Tax 49,869.44 WI Dept. of Revenue * State sales and Use Tax for May 355.00 Wil-Kil pest control Insect control 995,642.61 WPPI Energy May power bill 7,176.62 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges 15,606.38 WI Retirement System * Retirement - May 26.00 WI State Lab of Hygiene Water samples Bills Received Subsequent to Packed Delivery $ 235.22 Ace Hardware Miscellaneous parts / supplies 406.00 American Water Works Membership renewal 17.25 Auto Value parts store Air tank maintenance 72.00 Boardman Clark Professional services 2,875.00 Clifton Larson Allen Final billing for 2021 audit 39.22 Core & Main Parts for water meters 718.22 Crescent Electric Quick set cement for underground project 3,112.00 Diggers Hotline Locating services 144.00 Herlitzka, Tim Mileage reimbursement 3,665.00 Midwest Testing LLC Water meter testing 631.02 Rhyme Business Products Copier lease 342.23 SJE Electric work for Verleen Tower project 36,099.05 Midwest General and Mechanical Lexington Booster Station modifications $ 2,009,790.65 Motion carried. Public Comment There was no public comment. Applications to Join MEG Water and MEG Wastewater The commission was presented information on joining the Municipal Environment Group (MEG) Water and Wastewater groups. The two groups are made up of Wisconsin municipal utilities that advocate on behalf of members for water and wastewater issues. 2 After a discussion, a motion was made by Chris Zellner and seconded by Gary Herzberg to join MEG Water and MEG Sewer. Motion carried. Application for Certification as a Reliable Public Power Provider The commission was provided a brief summary of the application process to the American Public Power Association (APPA) to be certified as a Reliable Public Power Provider (RP3). The RP3 designation provides recognition of a utility’s dedication to operating an efficient, safe, and reliable distribution system. Being recognized by the RP3 program demonstrates a utility’s commitment to its employees, customers, and community. Currently 275 of the nation’s more than 2,000 public power utilities hold a RP3 designation. After a discussion, a motion was made by Chris Zellner and seconded by Steve Kraus to approve submitting an application to APPA to get the RP3 designation. Motion carried. New Vacuum Truck The commission was provided a demonstration of the new vacuum truck. July Meeting Date The next meeting will be on July 20th. Advanced Metering Infrastructure Project The commission was provided a project update. 4,995 water units are now in service and the project is approximately 96% complete. Village-Wide Construction Projects No projects were discussed this month. Operations Report The commission was provided a brief update on various operational matters. General Manager’s Report The general manager discussed the electric system reliability billing insert, a graph summarizing the total number of solar customers, graffiti found on the Verleen Avenue Water Tower, the RFP for auditing services, a new text messaging service for customers, a large solar and battery backup project at a company in the business park, and a new all-time electric sales peak. Financial Statements The May financial statements were presented. Employee Performance Matter The commission discussed a personnel matter. A motion was made by Chris Zellner and seconded by John Roessler to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3