Waunakee Utilities Commission

Waunakee Utilities Commission Meeting December 20, 2022 Members Present: John Roessler Chris Zellner Shirley Nelson Paul Endres Roxanne Johnson Steve Kraus Others Present: Tim Herlitzka Excused: Gary Herzberg John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Minutes A motion was made by Shirley Nelson and seconded by Steve Kraus to approve the minutes of the November 28, 2022 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by Paul Endres and seconded by Chris Zellner to approve payment of the following bills: Total Vendor Description $ 312.29 Ace Hardware Hardware, cleaners, pliers, torch heads 462.11 APG (Adams Publishing Group) Web and energy assistance ads 1,365.00 Baker Tilly US, LLP Audit services 2,469.51 Border States Electric Meters 8,484.81 Brooks Tractor Equipment repairs 217.46 Calvo, Olivia & Jose Refund 117.89 Children's Health & Wellness Center Refund 399.74 Cintas Corporation * Uniforms 502.00 Coverall North America, Inc. Cleaning service 1,738.46 Delta Dental * Dental insurance 18,033.08 Employee Trust Funds Retirement 31,896.14 EFTPS * 941 taxes for 9/29, 10/21 11,041.24 Empower Retirement * Deferred compensation & Roth - November 18.86 Frye, Pearl Refund 6,218.60 GLS Utility, LLC Locating services 99.50 Insight FS LP cylinders 66,986.00 J & R Underground Boring for Arboretum Drive feeder 125.00 Jasper, Dean Mileage reimbursement 14,895.58 Lakeside International, LLC Truck parts 68.04 Main Street Market Piggly Wiggly * Office expenses 275.00 Midwest Testing Water meter testing 14.20 Napa Auto Parts Truck parts 1,100.00 North Shore Bank * Deferred compensation 88,755.25 Payroll* December 2,216.63 Pitney Bowes Postage and machine rental 563.15 Rhyme Business Products * Copier lease 2,319.50 Ruekert-Mielke Mapping expense 727.84 Securian Financial Group * Life insurance premiums 4,668.85 SEERA c/o Wipfli, LLP* Focus on Energy program fees 43.00 Stafford Rosenbaum Legal services Office supplies, shop supplies, tools and parts, RP3 application, employee 2,758.54 State Bank of CP/Credit card payment training 130.42 Strand Associates Verleen Tower project, fire flow review, pump failure 972.89 TDS Telecom Monthly phone and modem service 179.95 Tyndale Company, Inc. Clothing expense 515.00 Tyndale Company, Inc. * Clothing expense 57.36 USA BlueBook Supplies 280.64 U.S. Cellular * Monthly cell phone service 335.05 Veridian Homes LLC Refund 229,450.03 Village of Waunakee Flex plan, mechanic, refuse/October, electric & water taxes and re-bills 1  1,000.00 Village of Waunakee * WPPI economic development funding 2,638.07 Wex Bank (Exxon Mobil)* Fuel 5,251.80 WI Dept. of Revenue Withholding tax 16,438.28 WI Dept. of Revenue * State Sales and Use Tax for October 45.00 Wisconsin Rural Water Assoc. Membership renewal 28.00 Wisconsin State Lab Lab fees 836,099.03 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges Bills Received Subsequent to Packed Delivery $ 132.14 Cintas Uniforms 1,886.23 Fabick Cat Equipment repairs 615.29 Forster Electrical Engineering, Inc. Budget assistance 3,657.05 Infosend Billing and mailing services 2,147.84 Madison Gas & Electric Utility costs (natural gas service) 300.00 McIntosh, Linda Home energy assessment 42,499.02 Millennium Inventory 728.37 Public Service Commission of WI. Fees associated with RG-3 rate application 21,699.30 Quartz Health insurance 23,712.00 Ruekert-Mielke Mapping expense 4,581.06 SJE Lift station maintenance 125.04 T A S Communications * Answering service $ 1,464,398.13 Motion carried. Public Comment There was no public comment. Performance Issues with Lift Station Pumps The Commission was provided an update about recurring pump failures at the Ashlawn Lift Station and the communication efforts planned to try to keep customers from discarding items into the system that should not be. Change to Clothing Allowance The Commission discussed a staff recommendation to increase the annual clothing allowance to $300 since the current $225 amount has not increased since 2011. After a discussion, a motion was made by Shirley Nelson and seconded by Steve Kraus to increase the clothing allowance to $300. Motion carried. 2023 Utility Commission Meeting Schedule The 2023 meeting schedule was presented. Village-Wide Construction Projects The Commission was provided an update on various projects planned in the service territory. Operations Report The Commission was provided an update on various operational matters, including the removal of several poles and overhead wires on Highway 19 and the status of the Heritage Hills multi-family project. 2 General Manager’s Report The General Manger provided an update on various operational items including another delay in the delivery of the new digger derrick and the preliminary audit work recently completed. Financial Statements The financial statements were presented. Employee Wage Adjustments and Manager Performance Evaluation The Commission reviewed a variety of salary data including various benchmark information. After a discussion, a motion was made by Chris Zellner and seconded by John Roessler to approve wage adjustments as discussed for all staff except the General Manager. Motion carried. After a discussion, a motion was made by Shirley Nelson and seconded by Steve Kraus to approve a wage adjustment for the General Manager as discussed. Motion carried. A motion was made by Chris Zellner and seconded by Steve Kraus to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 3