Waunakee Utilities Commission

Waunakee Utilities Commission Meeting December 23, 2024 Members Present: Paul Endres Chris Zellner Roxanne Johnson John Roessler Joe Zitzelsberger Others Present: Tim Herlitzka Absent: Kristin Runge Steve Kraus John Roessler called the regular meeting of the Waunakee Utilities Commission to order. Public Comment There was no public comment. Minutes A motion was made by Paul Endres and seconded by Joe Zitzelsberger to approve the minutes of the November 25, 2024 Utilities Commission meeting. Motion carried. Bills The list of bills was reviewed. A motion was made by John Roessler and seconded by Roxanne Johnson to approve payment of the following bills: Total Vendor Description $ 169.87 Ace Hardware Parts, supplies 3,662.50 Anixter, Inc. Inventory 893.33 APG * Web and energy assistance ads 13,191.09 The Badger Company Roof replacement - Well 3 and Lexington Booster 185.51 Bergstrom Chevrolet Parts 195.00 Bhukya, Suman EV charger rebate 823.25 Cintas Corporation * Uniform service 140.00 Circle B, Inc. Materials 2,067.20 Core & Main Parts 502.00 Coverall North America, Inc. * Cleaning service 1,963.36 Crescent Electric Inventory 110.82 Damon, Bradley & Leslie Refund on account 268.39 Delta Dental Insurance* Dental insurance 17,715.73 EFTPS * Taxes 4,909.01 Empower Retirement * Deferred compensation & Roth 10.54 First Supply, LLC Inventory 374.45 Gelner, Grant & Sarita Refund on account 375.10 GFC Leasing Copier lease, copies 6,343.15 GLS Utility Locating services 1,574.73 Grainger Air compressor 3,795.73 Infosend Bill print services 14,180.00 J & R Underground Boring for projects 6,640.70 Jim Parks Automotive Truck repairs 34.57 Karls, Dana Mileage reimbursement 13,609.09 Lake Ridge Bank (credit card payment)* Microsoft Office Online services, Adobe Pro, Google, office supplies, training, shop supplies, tablets for Electric Department 103.39 Lakeside International, LLC Parts 1,197.80 Madison Gas & Electric Natural gas 69.25 Main Street Market Piggly Wiggly Office supplies 5,347.74 Martelle Water Treatment Chemicals for wells 2,620.00 MEUW Training 1  14.20 Napa Auto Parts Parts 1,341.42 Northeast WI Technical College Training 650.00 North Shore Bank * Deferred compensation 49,334.80 Payroll* December 1,541.98 Pinseekers Holiday party 192.90 Pitney Bowes Machine lease Applications for construction authorizations and tariff 1,334.40 Public Service Commission of WI. changes 24,037.39 Quartz Health Insurance 1,732.50 RG Heating & Air Conditioning Heater repairs 17.29 Schaeffer, Christie Mileage reimbursement 4,582.72 Scientific Protein Lab Refund on project 442.46 Securian Financial Group* Life insurance premiums 4,908.62 SEERA, Focus on Energy* Program fees 19,078.43 Strand Engineering services for new well and tower 25,075.60 Stuart Irby Inventory, parts 105.99 T.A.S. Communications* Answering service 1,242.24 TDS Telecom* Monthly phone and internet services 721.44 USA Bluebook Parts 213.28 U.S. Cellular * Monthly cell phone service 20.80 UPS Store Shipping 299,299.11 Village of Waunakee Flex plan, mechanics, SSM health, refuse billings ($77,240), monthly tax payment ($73,631), '23 Division Street utility extension ($23,726), engineering costs for '24 projects ($121,784) 279.00 Waunakee Area Chamber of Commerce Membership renewal 20.00 Wauna-Key, LLC Keys 1,763.33 Wex Bank (Exxon Mobil)* Fuel 500.00 WI DNR* Well review 17,793.91 WI Dept. of Revenue * Withholding tax, sales & use tax 1,850.00 WI Dept. of Workforce Development * Unemployment payment 45.00 Wisconsin Rural Water Association* Membership renewal 29.00 Wisconsin State Lab Lab fees 775,452.48 WPPI Energy Meter data collection & mgmt., utility billing & CIS, shared meter technician, low-income admin. service fee, hosted e-mail & financial and accounting software, cyber security, member network assessment & monitoring, member network support, member/WPPI WAN and Verizon charges Bills Received Subsequent to Packed Delivery $ 171.95 Airgas USA, LLC Industrial Substation maintenance 17,803.36 EFTPS * Taxes 4,965.79 Empower Retirement * Deferred compensation & Roth 21,301.92 Employee Trust Funds * Retirement 2,867.50 Forster Electrical Engineering, Inc. Engineering for substation projects 24.89 Madison Gas & Electric * Natural gas 650.00 North Shore Bank * Deferred compensation 50,134.38 Payroll * December 2,648.64 S.J.E. Lift station repairs 209.04 Trace, Sam Mileage reimbursement 3,219.02 WI Dept. of Revenue * Withholding tax $ 1,440,690.08 Motion carried. Review Results of Residential Customer Survey The Commission was provided information about the 2024 residential customer survey completed by WPPI. Summary data and an explanation of the data was presented. The Utility scored very well compared to other members. 2 Equipment Purchases The 2025 budget includes $255,000 for the purchase of three pieces of equipment. Staff received a proposal from Fabick (Caterpillar dealer) to purchase all three pieces of equipment at a discounted price using Sourcewell pricing and trade in the existing backhoe and mini-backhoe for a net price of $248,368. Staff researched the trade-in values proposed and determined the prices offered are in-line with what could be received if we sold them through the online auction site. After a discussion, a motion was made by Chris Zellner and seconded by Roxanne Johnson to approve the Fabick proposal. Motion carried. Included is the proposal is the option to purchase a new CAT 420 or a used 420 XE with 460 hours. The motion included the purchase of the new CAT 420. 2025 Utility Commission Meeting Schedule The 2025 meeting schedule was presented. Village-Wide Construction Projects A brief overview of certain projects planned in the Village were discussed. Operations Report The Commission was provided information on various operational matters. Update on Well 6 and Water Tower Project The Commission was provided a brief update on the project, including the approval received from the FAA for the revised site and the status of the regulatory approval process. General Manager’s Report The General Manger discussed the results of the holiday lights contest and the start of the 2024 financial audit process. Financial Statements The November financial statements were discussed. Employee Wage Adjustments and Manager Performance Evaluation The Commission reviewed a variety of salary data including various benchmark information. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve wage adjustments and other compensation as discussed and agreed upon for all staff except the General Manager. Motion carried. After a discussion, a motion was made by John Roessler and seconded by Chris Zellner to approve a wage adjustment and other compensation for the General Manager as discussed and agreed upon. Motion carried. 3 A motion was made by John Roessler and seconded by Chris Zellner to adjourn the meeting. Motion carried. Respectfully submitted: _____________________________ Commission Secretary 4