Board of Public Works

AGENDA CITY OF WAUPUN BOARD OF PUBLIC WORKS MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Monday, August 19, 2024 at 4:30 PM The City of Waupun Board of Public Works and Facilities Committee will meet in-person, virtually and teleconference. Instructions to join the meeting are provided below: Virtual: https://us02web.zoom.us/j/81987138114 Meeting ID: 819 8713 8114 Phone: 312 626 6799 US (Chicago) CALL TO ORDER ROLL CALL PERSONS WISHING TO ADDRESS THE BOARD OF PUBLIC WORKS--State name, address, and subject of comments. (2 Minutes) No Public Participation after this point. FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS 1. Next Regularly Scheduled Meeting is September 10, 2024, 4:30 pm CONSIDERATION - ACTION 2. Approve Minutes from July 9, 2024 Board of Public Works Meeting 3. Authorize Replacement of Damaged Flatbed 39-06 with New Vehicle 4. Approve Rebid for City Hall Reroof of Existing Ballasted Roofs with EPDM Adhered Roof System (Roof Areas: East, West and North, 201 E Main Street) 5. Emergency Declaration City Garage Roof 6. Recommend Public Works Garage Emergency Roof Replacement Bid to Council for Approval ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  Minutes - City of Waupun Board of Public Works Tuesday, July 9, 2024 – City Council Chambers CALL TO ORDER Chairman Matoushek calls the meeting to order at 4:30 ROLL CALL: Citizens: Dave Rens, Dale Heeringa, Andrew Sullivan, Gregg Zonnefield Alderman: Mike Matoushek, Kambria Ledesma, Pete Kaczmarski Ex-officio: DPW Jeff Daane Additional attendees: Mayor Rohn Bishop, Remi FUTURE MEETINGS AND GATHERING INVOLVING THE BOARD OF PUBLIC WORKS 1. There is an election scheduled the day of the regular meeting, this board will reschedule based on when the Council reschedules their meeting. CONSIDERATION - ACTION 2. Nominate and Appoint a Clerk for Board of Public Works, Zonnefield will be vacating the position at this time. Matoushek nominates Ledesma, she accepts. Motion by Heeringa, seconded by Zonnefield. Motion passes unanimously. 3. Approve Minutes from May 14, 2024 Board of Public Works Meeting. Motion by Heeringa, seconded by Sullivan. Motion passes unanimously. 4. Nominate and Appoint a Vice Chair for Board of Public Works. Ledesma nominates Kaczmarski, he accepts. Motion by Ledesma, seconded by Rens. Motion passes unanimously. 5. Approve Landscape Contractor for 520 McKinley Street Project (New Community Center). Motion by Zonnefield recommending to the Common Council the low quote from Rens Nursery Retail in the amount of $19,204.85. This includes up to 7 trees donated at a value of $2,000. Seconded by Rens. Motion passes unanimously. 6. Approve Contractor to Pave Area Around Railroad Tracks on Lincoln St. Motion by Ledesma to recommend to the Common Council the low quote from Northeast Asphalt in the amount of $10,920 to complete paving in the area surrounding the railroad crossing on Lincoln Street. It is understood that final work is contingent on the railroad obtaining approval and funding to complete the railroad crossing repair. Seconded by Kaczmarski, who also asked that if this project cannot be completed this year that the funds be rolled over to 2025. Motion passes unanimously. 7. Approve Replacement of Damaged Flatbed Truck 39-06. The amount the truck was totaled for does not cover the cost to replace with a truck of similar quality. Motion by Ledesma to recommend to the Common Council the purchase of a quality used flatbed replacement vehicle and authorize staff to negotiate the  purchase price in an amount not to exceed $30,000. Seconded by Zonnefield. Motion passes unanimously. DISCUSSION ITEMS City garage sustained roof damage from the hailstorm that resulted in a leak. This will need to be addressed soon. Motion by Sullivan to adjourn, seconded by Rens. ADJOURNMENT Respectfully submitted, Kambria Ledesma, Clerk City of Waupun  AGENDA SUMMARY SHEET MEETING DATE: 8/19/24 TITLE: Authorize Replacement of Damaged Flatbed 39-06 with New Vehicle AGENDA RECOMMENDATION SECTION: BOARDS & COMMISSIONS PRESENTER: Jeff Daane, Director of Public Works DEPARMTENT GOAL(S) SUPPORTED (if FISCAL IMPACT applicable) Public Infrastructure $55,000 ISSUE SUMMARY At last month’s meeting it was approved to look at replacement vehicles up to $30,000. Our search was unsuccessful after looking at numerous vehicles where we found most had higher mileage with significant frame rusting due to use as snow and salt trucks. We are now moving forward with the alternative recommendation from our last meeting to purchase a new truck and dump bed. We received a check from the insurance company to offset a portion of the cost ($12,674.75). In reviewing the settlement with our insurance carrier, the settlement was for a fully depreciated vehicle. The City’s policy values “passenger vehicles” for older model years on an actual cash value basis (ACV) - which is cost new less accumulated depreciation. Due to the type of vehicle and its age of the vehicle (2006) at the time of accident the actual cash value ($12,674) was lower than the cost to replace it with a new vehicle. The city could declare a higher agreed value for certain older vehicles moving forward between ACV and replacement cost. However, the city would pay additional premium based on the higher declared values and risk vs. value needs to be weighed in any decision to change this. Note that newer passenger vehicles, heavy commercial vehicles, and specialized fire/rescue apparatus are valued at replacement cost. Current policy language permits for a 1% differential allowance for local vendors – defined as dealers in Fond du Lac and Dodge Counties. Actual variance between the two vendors is .28%. Quote specs were sent to three local dealers. We received response from two as follows. Both meet the local dealer preference provision in policy language. Chassis Vendor Chassis Truck Bed TOTAL Homan $ 46,162.44 $ 7,966.00 $ 54,128.44 Holiday $ 46,011.00 $ 7,966.00 $ 53,977.00 Differential $ 151.44 % Variance 0.28% STAFF RECOMMENDATION: Council will revisit the purchasing policy. Proposed policy language focuses on vendor selection based on best overall value for the city. Conversation as such should focus on defining vendor selection based on best overall value and should be included in the recommendation to the Common Council for approval. ATTACHMENTS: Homan Auto quote Holiday Auto quote Madison Truck quote for the bed RECCOMENDED MOTION: Motion to authorize vehicle purchase from [insert vendor name] and additional equipment from Madison Truck in the amount not to exceed $54,128.44.  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Standard Equipment Mechanical Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, gasoline (401 hp [299 kW] @ 5200 rpm, 464 lb- ft of torque [629 N-m] @ 4000 rpm) (STD) Transmission, Allison 10-Speed automatic (STD) Rear axle, 3.73 ratio (Requires (L8T) 6.6L V8 gas engine. Not available with (L5P) Duramax 6.6L Turbo-Diesel V8 engine.) Auto-locking rear differential Air filter, heavy-duty Air filtration monitoring Transfer case, two-speed, electronic shift with push button controls (Requires 4WD models.) Four wheel drive Cooling, external engine oil cooler Cooling, auxiliary external transmission oil cooler Battery, heavy-duty 720 cold-cranking amps/80 Amp-hr, maintenance-free with rundown protection and retained accessory power (Included and only available with (L8T) 6.6L V8 gas engine.) Alternator, 170 amps (Requires (L8T) 6.6L V8 gas engine.) Trailer brake controller, integrated Recovery hooks, front, frame-mounted, Black Body, Chassis Cab Frame, fully-boxed, hydroformed front section and an open "C" rear section GVWR, 14,000 lbs. (6350 kg) Suspension Package Steering, Recirculating Ball with smart flow power steering system Brakes, 4-wheel antilock, 4-wheel disc with DURALIFE rotors Fuel tank, front and rear, 63.5 gallon Capped Fuel Fill Exterior Wheels, 17" (43.2 cm) painted steel (STD) Tires, LT235/80R17E all-terrain, blackwall (STD) Spare tire delete Deletes the spare tire and wheel. Dual Rear Wheels This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 2  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Exterior Wheel trim, painted center caps Bumpers, front, Black Bumper, rear, delete Moldings, beltline, Black Grille (Front grille bar with "CHEVROLET" molded in Black, includes Black mesh inserts with small Gold bowtie emblem.) Headlamps, halogen reflector with halogen Daytime Running Lamps IntelliBeam, automatic high beam on/off Lamps, Smoked Amber roof marker, (LED) Lamps, cargo area, cab mounted integrated with center high mount stop lamp with switch in bank on left side of steering wheel Mirrors, outside power-adjustable vertical trailering with heated upper glass, lower convex mirrors, integrated turn signals, manual folding/extending (extends 3.31" [84.25mm]) (Standard on Regular Cab models. Included and only available with (PCV) WT Convenience Package or (ZLQ) WT Fleet Convenience Package.) Mirror caps, Black Glass, solar absorbing, tinted Door handles, Black grained Entertainment Audio system, Chevrolet Infotainment 3 system, 7" diagonal HD color touchscreen, AM/FM stereo Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Wireless Apple CarPlay and Wireless Android Auto compatibility (STD) Audio system feature, 2-speakers (Requires Regular Cab model.) Bluetooth for phone, connectivity to vehicle infotainment system Wi-Fi Hotspot capable (Terms and limitations apply. See onstar.com or dealer for details.) Interior Seats, front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable) (STD) Seat adjuster, driver 4-way manual Seat adjuster, passenger 4-way manual Vinyl seat trim Floor covering, rubberized-vinyl Steering column, Tilt-Wheel, manual with wheel locking security feature Steering wheel, urethane This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 3  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Interior Instrument cluster 6-gauge cluster featuring speedometer, fuel level, engine temperature, tachometer, voltage and oil pressure Compass, located in instrument cluster Driver Information Center, 3.5" diagonal monochromatic display Universal Vehicle Module Includes module, customer interface harness and instructions. Provides vehicle data over an open CAN network (J1939). 10 switchable inputs/outputs and Custom Configuration Tool to integrate upfit equipment controls. Software features that support Auto Vehicle Start, Shutdown Inhibit, Fast Idle and Snow Plow. Exterior Temperature Display located in radio display Brake lining wear indicator Window, power front, drivers express up/down Window, power front, passenger express down Door locks, power Remote Keyless Entry, with 2 transmitters Cruise control, electronic with set and resume speed, steering wheel-mounted Power outlet, front auxiliary, 12-volt USB Ports, 2, Charge/Data ports located on instrument panel Air conditioning, single-zone Mirror, inside rearview, manual tilt Assist handles front A-pillar mounted for driver and passenger Chevrolet Connected Access capable (Subject to terms. See onstar.com or dealer for details.) Back-up alarm calibration. This calibration will allow installation of an aftermarket back-up alarm by disabling rear perimeter lighting (Not available with (8S3) Back-up alarm.) Safety-Mechanical StabiliTrak, stability control system with Proactive Roll Avoidance and traction control, includes electronic trailer sway control and hill start assist Automatic Emergency Braking Front Pedestrian Braking Safety-Exterior Daytime Running Lamps with automatic exterior lamp control This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 4  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Safety-Interior Airbags Dual-stage frontal airbags for driver and front outboard passenger; Seat-mounted side impact airbags for driver and front outboard passenger; Head-curtain airbags for front and rear outboard seating positions; Includes front outboard Passenger Sensing System for frontal outboard passenger airbag (Always use seat belts and child restraints. Children are safer when properly secured in a rear seat in the appropriate child restraint. See the Owner's Manual for more information.) Following Distance Indicator Forward Collision Alert Tire Pressure Monitoring System with Tire Fill Alert (does not apply to spare tire) Teen Driver a configurable feature that lets you activate customizable vehicle settings associated with a key fob, to help encourage safe driving behavior. It can limit certain available vehicle features, and it prevents certain safety systems from being turned off. An in-vehicle report card gives you information on driving habits and helps you to continue to coach your new driver Buckle to Drive prevents vehicle from being shifted out of Park until driver seat belt is fastened; times out after 20 seconds and encourages seat belt use OnStar Services capable (See onstar.com for details and limitations. Services vary by model. Service plan required.) OnStar One Essentials (OnStar One Business Essentials for Fleet) Drive confidently with core OnStar services including select mobile app commands, built-in voice assistance, real-time traffic and navigation, and Automatic Crash Response to help if you're in need. (OnStar One Essentials includes select remote commands, Navigation, Voice Assistance, and Automatic Crash Response, for eligible vehicles with compatible software. Fleet customers get select remote commands through OnStar Vehicle Insights. For MY25 vehicles, OnStar One Essentials is standard for 8 years; services may require an OnStar paid plan to continue thereafter. See OnStar.com for service descriptions and terms.) WARRANTY Warranty Note: <<< Preliminary 2025 Warranty >>> Basic Years: 3 Basic Miles/km: 36,000 Drivetrain Years: 5 Drivetrain Miles/km: 60,000 Drivetrain Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles Corrosion Years (Rust-Through): 6 Corrosion Years: 3 Corrosion Miles/km (Rust-Through): 100,000 Corrosion Miles/km: 36,000 Roadside Assistance Years: 5 Roadside Assistance Miles/km: 60,000 Roadside Assistance Note: 3.0L & 6.0L Duramax® Turbo-Diesel engines, and certain commercial, government, and qualified fleet vehicles: 5 years/100,000 miles Maintenance Note: First Visit: 12 Months/12,000 Miles Selected Model and Options This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 5  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) MODEL CODE MODEL MSRP CK31403 2025 Chevrolet Silverado 3500HD CC 4WD Reg Cab 171" WB, 84.5" CA Work Truck $48,700.00 COLORS CODE DESCRIPTION GXP Lakeshore Blue Metallic EMISSIONS CODE DESCRIPTION MSRP FE9 Emissions, Federal requirements $0.00 ENGINE CODE DESCRIPTION MSRP L8T Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, gasoline (401 hp [299 kW] @ $0.00 5200 rpm, 464 lb-ft of torque [629 N-m] @ 4000 rpm) (STD) TRANSMISSION CODE DESCRIPTION MSRP MKM Transmission, Allison 10-Speed automatic (STD) $0.00 AXLE CODE DESCRIPTION MSRP GT4 Rear axle, 3.73 ratio (Requires (L8T) 6.6L V8 gas engine. Not available with (L5P) Duramax 6.6L $0.00 Turbo-Diesel V8 engine.) PREFERRED EQUIPMENT GROUP CODE DESCRIPTION MSRP 1WT Work Truck Preferred Equipment Group includes standard equipment $0.00 WHEELS CODE DESCRIPTION MSRP PYW Wheels, 17" (43.2 cm) painted steel (STD) $0.00 This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 6  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) TIRES CODE DESCRIPTION MSRP QZT Tires, LT235/80R17E all-terrain, blackwall (STD) $0.00 SPARE TIRE CODE DESCRIPTION MSRP 9L3 Spare tire delete $0.00 PAINT CODE DESCRIPTION MSRP GXP Lakeshore Blue Metallic $0.00 SEAT TYPE CODE DESCRIPTION MSRP AZ3 Seats, front 40/20/40 split-bench with covered armrest storage and under-seat storage (lockable) $0.00 (STD) SEAT TRIM CODE DESCRIPTION MSRP H2G Jet Black, Vinyl seat trim $0.00 RADIO CODE DESCRIPTION MSRP IOR Audio system, Chevrolet Infotainment 3 system, 7" diagonal HD color touchscreen, AM/FM stereo $0.00 Bluetooth audio streaming for 2 active devices, voice command pass-through to phone, Wireless Apple CarPlay and Wireless Android Auto compatibility (STD) ADDITIONAL EQUIPMENT - PACKAGE CODE DESCRIPTION MSRP VYU Snow Plow Prep Package includes (KW5) 220-amp alternator, includes increased front GAWR on $300.00 Heavy Duty models, (NZZ) skid plates (transfer case and oil pan), pass through dash grommet hole and roof emergency light provisions. Contact GM Upfitter Integration at www.gmupfitter.com for plow installation details and assistance (Requires 4WD model. Upgradeable to (KHF) Dual alternators (220-amp primary, 170-amp auxiliary). Not available with (F60) Heavy Duty Front Spring Package.) This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 7  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) ADDITIONAL EQUIPMENT - MECHANICAL CODE DESCRIPTION MSRP KW5 Alternator, 220 amps (Included with (L5P) Duramax 6.6L Turbo-Diesel V8 engine or (VYU) Snow Inc. Plow Prep Package. Free flow on (L8T) 6.6L V8 gas engine.) NZZ Skid Plates protect the oil pan, front axle and transfer case (Included with (VYU) Snow Plow Prep Inc. Package.) ADDITIONAL EQUIPMENT - INTERIOR CODE DESCRIPTION MSRP 9L7 Upfitter switch kit, (5) Provides 3-30 amp and 2-20 amp configurable circuits to facilitate $150.00 installation of aftermarket electrical accessories. Kit with all required parts will be shipped loose with the truck for installation by the dealer or upfitter at customer expense. Installation instructions and technical assistance available at www.gmupfitter.com. C49 Defogger, rear-window electric (Included with (PCV) WT Convenience Package.) $225.00 ADDITIONAL EQUIPMENT - SAFETY-INTERIOR CODE DESCRIPTION MSRP 5N5 Rear Camera Kit. Kit includes camera, fixed position bracket & 19 ft cable with attachment clips. $73.00 Rear camera radio calibration provided from the factory. See Upfitter Integration Bulletin for installation instructions at www.gmupfitter.com Options Total $748.00 This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 8  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Window Sticker SUMMARY [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work MSRP:$48,700.00 Truck Interior:Jet Black, Vinyl seat trim Exterior 1:Lakeshore Blue Metallic Exterior 2:No color has been selected. Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, gasoline Transmission, Allison 10-Speed automatic OPTIONS CODE MODEL MSRP CK31403 [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg $48,700.00 Cab 171" WB, 84.5" CA Work Truck OPTIONS 1WT Work Truck Preferred Equipment Group $0.00 5N5 Rear Camera Kit. $73.00 9L3 Spare tire delete $0.00 9L7 Upfitter switch kit, (5) $150.00 AZ3 Seats, front 40/20/40 split-bench $0.00 C49 Defogger, rear-window electric $225.00 FE9 Emissions, Federal requirements $0.00 GT4 Rear axle, 3.73 ratio $0.00 GXP Lakeshore Blue Metallic $0.00 H2G Jet Black, Vinyl seat trim $0.00 IOR Audio system, Chevrolet Infotainment 3 system, 7" diagonal HD color $0.00 touchscreen, AM/FM stereo KW5 Alternator, 220 amps Inc. L8T Engine, 6.6L V8 with Direct Injection and Variable Valve Timing, $0.00 gasoline MKM Transmission, Allison 10-Speed automatic $0.00 NZZ Skid Plates Inc. PYW Wheels, 17" (43.2 cm) painted steel $0.00 This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 9  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) QZT Tires, LT235/80R17E all-terrain, blackwall $0.00 VYU Snow Plow Prep Package $300.00 SUBTOTAL $49,448.00 Adjustments Total $0.00 Destination Charge $1,995.00 TOTAL PRICE $51,443.00 FUEL ECONOMY Est City:N/A Est Highway:N/A Est Highway Cruising Range:N/A This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 10  Homan Auto Eric Homan Vehicle: [Fleet] 2025 Chevrolet Silverado 3500HD CC (CK31403) 4WD Reg Cab 171" WB, 84.5" CA Work Truck ( Complete ) Quote Worksheet MSRP Base Price $48,700.00 Dest Charge $1,995.00 Total Options $748.00 Subtotal $51,443.00 Subtotal Pre-Tax Adjustments $0.00 Less Customer Discount ($3,080.56) Subtotal Discount ($3,080.56) Trade-In $0.00 Subtotal Trade-In $0.00 Taxable Price $48,362.44 Sales Tax $0.00 Subtotal Taxes $0.00 Fleet Discount ($2,200.00) Subtotal Post-Tax Adjustments ($2,200.00) Total Sales Price $46,162.44 Dealer Signature / Date Customer Signature / Date This document contains information considered Confidential between GM and its Clients uniquely. The information provided is not intended for public disclosure. Prices, specifications, and availability are subject to change without notice, and do not include certain fees, taxes and charges that may be required by law or vary by manufacturer or region. Performance figures are guidelines only, and actual performance may vary. Photos may not represent actual vehicles or exact configurations. Content based on report preparer’s input is subject to the accuracy of the input provided. Data Version: 23120. Data Updated: Aug 5, 2024 6:43:00 PM PDT. Aug 6, 2024 Page 11  2410 S. Stoughton Road A Complete Line Madison, WI 53716-2898 Of Truck Equipment Telephone (608) 222-5591 Wisconsin (800) 259-7453 FAX (608) 222-3644 To: City Of Waupun Date: 07/10/24 Address: 201 E. Main ST. Delivery: City: Waupun, WI Dealer: Attention: Jeff Daane P. O. #: Telephone #: 920-324-7918 office Fax #: 920-324-7939 Shop 324-7936 Terms: NET ON DELIVERY, unless specified 920-324-7935 shop Quantity QUOTE GOOD FOR 30 DAYS PRICE EACH One Knapheide PVMX- 11' 5" X 96" Platform Body with 5" structural steel longrails 3" steel "self-cleaning" crossmembers on 12" centers 2" nominal dense yellow pine floor, CCA treated, tongue in groove 12 gauge high strength steel side & end rails with 2" X 4" stake pockets FMVSS clearance lights mounted in rubber grommets Electrodeposition primer, complete Immersion (Dipping), finish painted black 10 Gauge Steel Floor Overlay One Crysteel LB 516 SA electric/hydraulic hoist with push button controls Not Installed FOB Madison, WI TOTAL $7,966.00 Note Crysteel LB516 Replaces Crysteel LB 510 The quoted price includes ONLY what is described above. It is your responsibility to review the specifications. Chassis Make CA: 84" Trans: Subtotal Customer Signature and Date Salesman Tax 5.5% F.E.T. 12% Kurt Schadewalt TOTAL WAUPUN PVMX LB516 7-24 Visit our new website: madisontruckequipment.com  AGENDA SUMMARY SHEET MEETING DATE: 8/19/24 TITLE: Approve Rebid for City Hall Reroof of Existing Ballasted Roofs with EPDM AGENDA RECOMMENDATION Adhered Roof System (Roof Areas: East, SECTION: BOARDS & COMMISSIONS West and North, 201 E Main Street) PRESENTER: Jeff Daane, Director of Public Works DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Sustainability $103,860 ISSUE SUMMARY The City opened bids (rebid after initial rejection earlier this year) for the City Hall roof project on August 6th 2024. We received two bids, both lower than the bids received first round and more in alignment though still over budgeted amounts. The rebid is roughly $10,000 with potential of more savings if insulation is found in good shape during the project. The variance from budgeted amount to award amount will be covered by fund balance. STAFF RECCOMENDATION: Approve M. W. Tighe Roofing Inc. as the lowest responsible bidder ATTACHMENTS: Bid Tab RECOMMENDED MOTION: Motion to approve bid from MW Tighe Roofing, Inc. in the amount of $103,860 to reroof the existing ballasted roof with an EPDM Adhered roof system on the east, west and north sections of Waupun City Hall, 201 E Main Street, as presented.  CITY OF WAUPUN Waupun, Wisconsin DEPARTMENT OF PUBLIC WORKS BID TAB August 6, 2024 REBID - City Hall – Reroof Existing Ballasted Roofs with EPDM Adhered Roof System (Roof Areas: East, West and North) 201 E Main St M.W. Tighe Roofing Inc. Security Luebke Roofing Inc. 183 W . McWilliams Street 3921 E Endeavour Dr Fond Du Lac WI 54935 Appleton WI 54915 TOTAL BID SUBMITTED: $ 103,860.00 $108,298.00  AGENDA SUMMARY SHEET MEETING DATE: 8/19/24 TITLE: Public Emergency Declaration City Garage Roof Damaged during Hailstorm AGENDA RECOMMENDATION SECTION: BOARDS & COMMISSIONS PRESENTER: Jeff Daane, Director of Public Works DEPARMTENT GOAL(S) SUPPORTED (if FISCAL IMPACT applicable) Public Infrastructure -- ISSUE SUMMARY On May 20th a hailstorm came through Waupun and widespread damage was found across the community. Staff worked with a roofing company to check roofs on all city buildings. With the number of roofs damaged in the area this has taken some time. Last month we started noticing water leaking into the Public Works Garage. After inspection by a roofing contractor, hail damage was identified. Staff alerted our insurance carrier and on July 17th an adjuster inspected the roof. Because of the size and value of the roof, that individual escalated the claim to a large claim, which required a different adjuster assessed the condition. On Friday July 26th a second adjuster evaluated the roof and declared the roof a complete loss in need of replacement. To understand the seriousness of the leaking, our roofer pulled several cores to determine how widespread the damage was. The samples pulled all showed moisture, indicating extensive damage over most of the roof, which continues to leak. The DPW Garage houses all maintenance and DPW operations for the city and is deemed an essential facility for that reason. WI Statute 62.15 (1b) permits the Board of Public Works and Common Council to declare an emergency when public interest is threatened. This must be done by resolution, which permits staff to order immediate repairs to the structure by foregoing the public bidding process. An emergency resolution is provided for consideration. If we adhere to the public bidding process, it would delay replacement most likely until next spring due to the time to complete that process. This would result in further damage to the building and possibly its contents and is not advised due to the condition of the roof. STAFF RECOMMENDATION: Approve emergency declaration permitting staff to immediately repair the roof of the DPW Garage ATTACHMENTS: Pictures of Roof Estimate from Insurance on Replacement Costs RECOMMENDED MOTION: Motion to approve the resolution for a Public Emergency Declaration for the City Garage Roof Damaged during the May 2024 Hailstorm as presented. TPO roof TPO Damage Additional photo of spiral fractures Possible hail damage to vent stack Rubber Roof No damage Manmade and old damage to downspout Metal Roof Possible hail hit to metal roof. Dirt /debris on roof. No damage  RESOLUTION # _______________________ A RESOLUTION DECLARING AN EMERGENCY TO DEPARTMENT OF PUBLIC WORKS FACILITY ROOF THIS RESOLUTION is made by the Board of Public Works of the City of Waupun; FINDINGS AND DETERMINATION: WHEREAS, significant hail damage was identified to the roof of the City of Waupun Public Works Garage, located at 903 N Madison St, resulting in widespread damage that has caused water infiltration and leaks across a majority of the roof, which if not repaired immediately, may lead to further structural issues with the facility that could endanger public welfare, NOW THEREFORE BE IT RESOLVED THAT the Board of Public Works declares an emergency under WI Statute 62.15 at the Public Works Garage for the purpose of expediting roof repair on this critical facility and that the emergency should remain in place until needed repairs are complete. Dated this 19th day of August, 2024. ___________________________________________ Mike Matoushek, Jr. Chairman, Board of Public Works ATTEST: ____________________________________________ Angela Hull City Clerk  AGENDA SUMMARY SHEET MEETING DATE: 8/19/24 TITLE: Approve Public Works Garage Emergency Roof Replacement Bid AGENDA RECOMMENDATION SECTION: BOARDS & COMMISSIONS PRESENTER: Jeff Daane, Director of Public Works DEPARMTENT GOAL(S) SUPPORTED (if FISCAL IMPACT applicable) Public Infrastructure $29,313.14 (after insurance settlement) ISSUE SUMMARY The City Garage roof was damaged during the May 20, 2024 hail storm. The roof is leaking and needs to be replaced. A copy of our insurance settlement is included in the packet. We are recommending that the council pass an emergency resolution to authorize immediate repair of the facility, which permits us to forgo the public construction bidding process required under WI Statute 62.15. The attached estimate includes an option for new gutters. The old gutters had fallen off a portion of the building due to not having proper blocking installed during the last roof project. Staff is recommending that gutter replacement be included in this project to protect the building. The City would be responsible for the full deductible amount of $10,000, plus the cost of gutters as outlined. Under this action, materials would be ordered immediately and roof replacement can be expected yet this fall, preventing further damage that could occur from leaking/freeze/thaw over the winter. STAFF RECOMMENDATION: Approve emergency roof replacement bid as presented ATTACHMENTS: Insurance Claim Settlement Project estimate Pictures RECOMMENDED MOTION: Motion to recommend to the Common Council approval of the Emergency Roof Repair and Gutter Replacement Bid for Waupun Public Works Garage as presented. 1 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Insured: City Of Waupun E-mail: jeff@cityofwaupunwi.gov Property: 903 N MADISON ST WAUPUN TS, WI 53963 Business: 201 E Main St Waupun, WI 53963-2019 Home: 903 N MADISON ST WAUPUN TS, WI 53963 Claim Rep.: David Clark E-mail: david.clark@selective.com Estimator: David Clark E-mail: david.clark@selective.com Claim Number: 22646177 Policy Number: S 2198633 Type of Loss: Hail Date Contacted: 7/22/2024 12:09 PM Date of Loss: 5/20/2024 12:00 AM Date Received: 7/11/2024 12:00 AM Date Inspected: 7/26/2024 12:09 PM Date Entered: 7/18/2024 10:48 AM Date Est. Completed: 7/22/2024 12:10 PM Price List: WIMA8X_JUL24 Restoration/Service/Remodel Estimate: CITY_OF_WAUPUN1 Important! Please Read First: This estimate is prepared using prevailing prices of building materials and labor in your area. The decision to use and the choice of any particular contractor is entirely insured's privilege and ultimate responsibility. If the contractor you choose thinks he or she is unable to complete the specified repairs for the amount allowed in our estimate, please have your contractor contact your adjuster immediately. Any request for supplemental funds must be made prior to the supplemental work being performed, or such requests cannot be honored. 2 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 CITY_OF_WAUPUN1 Source - HOVER Roof Exterior DESCRIPTION QUANTITY UNIT PRICE TAX RCV DEPREC. ACV Roofing Damage to TPO Roof. 2. R&R Single-ply membrane - Mechanically attached - 197.41 SQ 515.48 1,464.68 103,225.59 (20,068.06) 83,157.53 45 mil 3. R&R Pipe jack flashing - PVC/TPO 23.00 EA 82.40 50.02 1,945.22 (685.32) 1,259.90 1. R&R Exhaust cap - through roof - 6" to 8" 2.00 EA 140.51 5.66 286.68 (46.54) 240.14 4. R&R Curb flashing - PVC/TPO 645.58 LF 22.50 346.19 14,871.74 (4,743.28) 10,128.46 7. Remove Additional charge for high roof (2 stories or 197.41 SQ 7.01 0.00 1,383.84 (0.00) 1,383.84 greater) 8. Additional charge for high roof (2 stories or greater) 197.41 SQ 29.81 0.00 5,884.79 (0.00) 5,884.79 14. Detach & Reset Gutter / downspout - aluminum - up 480.00 LF 7.09 0.00 3,403.20 (0.00) 3,403.20 to 5" Remove and Reset for roofing work General Conditions 12. Temporary toilet (per month) 1.00 MO 170.00 0.00 170.00 (0.00) 170.00 10. Commercial Supervision / Project Management - per 60.00 HR 85.18 0.00 5,110.80 (0.00) 5,110.80 hour 3 weeks--Managing roofers, Safety, cleaning area around land/ground. 9. Dumpster load - Approx. 30 yards, 5-7 tons of debris 4.00 EA 830.00 0.00 3,320.00 (0.00) 3,320.00 13. Crane and operator - 14 ton capacity - 65' extension 20.00 HR 188.00 0.00 3,760.00 (0.00) 3,760.00 boom 11. Taxes, insurance, permits & fees (Bid Item) 1.00 EA 0.00 0.00 0.00 (0.00) 0.00 Totals: Roof1 1,866.55 143,361.86 25,543.20 117,818.66 Total: Exterior 1,866.55 143,361.86 25,543.20 117,818.66 Total: Source - HOVER Roof 1,866.55 143,361.86 25,543.20 117,818.66 Line Item Totals: CITY_OF_WAUPUN1 1,866.55 143,361.86 25,543.20 117,818.66 CITY_OF_WAUPUN1 7/29/2024 Page: 2 3 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Grand Total Areas: 0.00 SF Walls 0.00 SF Ceiling 0.00 SF Walls and Ceiling 0.00 SF Floor 0.00 SY Flooring 0.00 LF Floor Perimeter 0.00 SF Long Wall 0.00 SF Short Wall 0.00 LF Ceil. Perimeter 0.00 Floor Area 0.00 Total Area 0.00 Interior Wall Area 0.00 Exterior Wall Area 0.00 Exterior Perimeter of Walls 19,740.98 Surface Area 197.41 Number of Squares 645.58 Total Perimeter Length 240.81 Total Ridge Length 0.00 Total Hip Length CITY_OF_WAUPUN1 7/29/2024 Page: 3 4 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Summary for Dwelling Line Item Total 141,495.31 Material Sales Tax 1,866.55 Replacement Cost Value $143,361.86 Less Depreciation (25,543.20) Actual Cash Value $117,818.66 Less Deductible (10,000.00) Net Claim $107,818.66 Total Recoverable Depreciation 25,543.20 Net Claim if Depreciation is Recovered $133,361.86 David Clark CITY_OF_WAUPUN1 7/29/2024 Page: 4 5 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Recap of Taxes Material Sales Tax Services Mat'l Tax Service Sales Tax Manuf. Home Tax Storage Tax (5.5%) (5.5%) (5.5%) (5.5%) (5.5%) Line Items 1,866.55 0.00 0.00 0.00 0.00 Total 1,866.55 0.00 0.00 0.00 0.00 CITY_OF_WAUPUN1 7/29/2024 Page: 5 6 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Recap by Room Estimate: CITY_OF_WAUPUN1 Area: Source - HOVER Roof Area: Exterior Roof1 141,495.31 100.00% Area Subtotal: Exterior 141,495.31 100.00% Area Subtotal: Source - HOVER Roof 141,495.31 100.00% Subtotal of Areas 141,495.31 100.00% Total 141,495.31 100.00% CITY_OF_WAUPUN1 7/29/2024 Page: 6 7 Selective PO Box 7264 London, KY 40742 Fax: 877-233-0917 Recap by Category with Depreciation Items RCV Deprec. ACV GENERAL DEMOLITION 26,521.29 26,521.29 HEAVY EQUIPMENT 3,760.00 3,760.00 LABOR ONLY 5,110.80 5,110.80 ROOFING 102,530.02 24,211.56 78,318.46 SOFFIT, FASCIA, & GUTTER 3,403.20 3,403.20 TEMPORARY REPAIRS 170.00 170.00 Subtotal 141,495.31 24,211.56 117,283.75 Material Sales Tax 1,866.55 1,331.64 534.91 Total 143,361.86 25,543.20 117,818.66 CITY_OF_WAUPUN1 7/29/2024 Page: 7 8 Source - HOVER Roof - Exterior 41' 41' F1 Roof1 F2 240' 10" Exterior CITY_OF_WAUPUN1 7/29/2024 Page: 8  August 14, 2024 City of Waupun Attn: Jeff Daane Project: City Garage North Building – Re-Roof Hail Damaged Roof 19,800 SF Dear Jeff: Please consider the following scope of work and pricing for the above referred project: Scope of Work: Item # Description 1. Remove existing roof membrane and EPS insulations. 2. Install EPS filler strips 1# density in low ribs of metal roof. Overlay EPS with one layer of 1.5” ISO insulation Total R-Value 13.81. 3. Install wood blocking at the perimeter to match height of new roof insulation. 4. Install a 60 mil TPO Mechanically Attached Roof System (Versico or equal). 5. Install 24 ga pre-finished perimeter metal. 6. Furnish Manufacturer’s 15 Year Warranty. Total Cost: $152,830.00 Line Item 1: For new 24 ga pre-finished roof apron style gutter and 10 ea. open face downspouts. ADD: $ 19,845.00 If further information is needed, please advise. Sincerely, James C. Schneider M.W. Tighe Roofing, Inc. 920-923-2603