Committee of the Whole

AGENDA CITY OF WAUPUN COMMITTEE OF THE WHOLE MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, March 25, 2025 at 5:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Virtually: https://us02web.zoom.us/j/81751337789?pwd=R2V6MDhuMUthSGNsd1QvYjRybWJ1QT09 Join Teleconference: 1 312 626 6799 Meeting ID: 817 5133 7789 Passcode: 746846 CALL TO ORDER ROLL CALL DEPARTMENTAL PRESENTATION 1. Lt. Investigator Williams - Taser Presentation 2. Recreation Department Updates and 2026 Planning ORDINANCES-RESOLUTIONS 3. First Reading of Ordinance Ch.6.10 Traffic Code-Bicycles CONSIDERATION - ACTION 4. License & Permit Applications; Expenses 5. Recommendation to Approve Extraterritorial Review of Dodge County Certified Survey Map General Location Being Park of the NW1/4 of the NE1/4, Part of the SW1/4 of the NE1/4, Part of the SE1/4 of the NW1/4 and Part of the NE1/4 of the NW1/4, Section 10, T.13 N, R. 15 E, Town of Chester, Dodge County, Wisconsin from Plan Commission 6. Approve Waiver of Heritage Ridge Restrictive Covenants Specific to Carver Flats Development Agreement 7. Approve Scope of Services with VandeWalle for an Affordable Housing Strategy for the City of Waupun 8. Approve 2026 Budget Allocations for Compensation of Elected Officials and Volunteer/POC Staff 9. Approve Change Order for Museum Tuckpointing Project with B&B Quality Building Restoration 10. Amend Charter Ordinance as Outlined In Municipal Code 1.02, Changing Mayoral Term from 2 to 3 Years MAYORAL CORRESPONDENCE 11. National Library Week - April 6-12, 2025 ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Recreation Department Updates and 2026 Planning AGENDA SECTION: DEPARTMENTAL PRESENTATION PRESENTER: Rachel Kaminski DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Quality of Life 2026 Budget Planning ISSUE SUMMARY: As we head into quarter two of 2025, Department Heads will be sharing progress updates and planning for their respective areas during COW meetings. Rachel Kaminski, will provide updates on the new community center progress and discuss things that are being worked / considered for 2026 and beyond for your consideration and feedback. STAFF RECOMENDATION: ATTACHMENTS: Recreation Slides RECOMENDED MOTION: -- Recreation Dept Updates & 2026 Priorities  Membership is Growing and Diversifying Plus: Average 40 day passes per month Staff Added to Serve More People Hours of Operation Expanding Monday - Friday 6 am to 7 pm Preparing for Rentals Increasing PT Staff Saturday & Sunday Moving Toward Standard Hours of Operation  Recreation Accomplishments 2025/2026 Priorities: 1. Expand Program and Services for All Ages • Expand Wellness and Active Older Adult Programming • Introduce Family/Active Young Adult Programming • Leverage Partnerships • Expand Pool of PT Staff • Strengthen Volunteer Program 2. Optimize Building Access and Hours of Operation • Determine methods to Increase Flexible Scheduling/Concurrent Use • Introduce rentals 3. Strengthen Nutrition / Meal Site Program 4. Work Toward Association of Senior Center Accreditation 5. Summer Day Camp – YMCA Partnership / Park Program 6. Rec Board Priorities – McCune Park and Funding Options (i.e., Knowles-Stewardship, TAP, etc.)  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: First Reading of Ordinance Ch.6.10 Traffic Code- Bicycles AGENDA SECTION: ORDINANCES-RESOLUTIONS PRESENTER: Jeremy Rasch DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government -- ISSUE SUMMARY: From the March 11,2025 Council meeting we are presenting the first reading of ordinance Ch.6.10 Traffic Code-Bicycles for your review. STAFF RECOMENDATION: ATTACHMENTS: DRAFT Ordinance RECOMENDED MOTION: Approve the first reading of Ordinance Ch.6.10 titled Traffic-Code Bicycles as presented [or with requested amendments stated]. OR Motion to waive first reading and move to adopt Municipal Ordinance Ch.6.10 titled Traffic-Code Bicycles as presented.  ORDINANCE NUMBER 25-_____ AN ORDINANCE TO AMEND CHAPTER SIX OF THE MUNICIPAL CODE OF THE CITY OF WAUPUN ENTITLED “TRAFFIC CODE.” THE COMMON COUNCIL OF THE CITY OF WAUPUN, DO ORDAIN: Section 1: Section 6.10 of the Waupun Municipal code entitled “Bicycles” is amended as follows: A. Section 6.10(1)-(3) are repealed in their entirety, and recreated as follows: (1) REGISTRATION AND LICENSING. Bicycles may be registered at the Waupun Police Department but registration is optional only. There shall be no fee for registering a bicycle with the Waupun Police Department. (2) GENERAL REGULATION AND EQUIPMENT. (a) No person shall operate a bicycle in the City without the consent of the registered owner. (b) Every person propelling or riding a bicycle on a public roadway in the City shall be subject to the provision of all municipal ordinances and State laws applicable to the operator of any vehicle, except those provisions with reference to equipment of vehicle and except those provisions which by their nature would have no application to bicycle operation. (c) No person may operate a bicycle on a highway, bicycle lane, bicycle way, or sidewalk in the City during hours of darkness, unless such bicycle is equipped with or the operator is wearing a lamp emitting a white light visible from a distance of at least 500 feet to the front of such bicycle. Such bicycle shall also be equipped with a red reflector that has a diameter of at least 2 inches of surface area on the rear so mounted and maintained as to be visible from all distances from 50 to 500 feet to the rear when directly in front of lawful upper beams of headlamps on a motor vehicle. A lamp emitting a red light visible from a distance of 500 feet to the rear may be used in addition to but not in lieu of the red reflector. Bicycle operators shall give hand signals for left turns, right turns, and stopping, shall yield the right-of-way to pedestrians on crosswalks, and shall make turns from the appropriate lane of traffic. (d) Any type of siren on a bicycle is prohibited.  (e) Any person, regardless of age, may operate a bicycle on any public sidewalk, school playground or public park in the City, provided that the person does not operate the bicycle in a reckless manner. For the purpose of enforcing this provision, there shall be a rebuttable presumption that any person operating a bicycle on any public sidewalk, school playground or public park at a speed of more than 10 miles per hour is operating the bicycle in a reckless manner. (f) Every bicycle shall have an adequate brake maintained in good working condition at all times. (g) Bicycles shall always be operated in a single file, and when operated on a street or highway shall be kept as close to the right-hand curb as possible, except when operating within a designated and marked bicycle lane. (h) No more than one person shall ride a bicycle at one time, except on a special bicycle built for 2 or more people with seats and handlebars for each person, except that in addition to the operator, a bicycle otherwise designed to carry only the operator may be used to carry or transport a child seated in an auxiliary child's seat or trailer designed for attachment to a bicycle if the seat or trailer is securely attached to the bicycle according to the direction of the manufacturer of the seat or trailer. (i) No person shall cling to or be towed by another vehicle or bicycle while riding on a public street or highway. No bicycle shall tow anything behind, such as a sled, another bicycle, trailer or person on skates, except that in addition to the operator a bicycle otherwise designed to carry only the operator may be used to carry or transport a child seated in an auxiliary child's seat or trailer designed for attachment to a bicycle if the seat or trailer is securely attached to the bicycle according to the directions of the manufacturer of the seat or trailer. (j) A unicycle shall not be required to be equipped with a wheel brake or handle bars. B. Sections 6.10(5) and (6) are repealed in their entirety. SECTION 2: This Ordinance shall be in full force and effect upon its passage and publication as provided by law. Enacted this ______ day of___________________, 2025. __________________________________ Rohn W Bishop Mayor ATTEST: _____________________________________ Angela Hull City Clerk  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: License & Permit Applications; Expenses AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Angela Hull, Clerk FUTURE MEETINGS Tuesday, April 8, 2025 Common Council 6:00PM Tuesday, April 15, 2025 Re-Organizational Meeting 5:30PM Tuesday, April 29, 2025 Committee of the Whole 5:30PM LICENSE/PERMIT APPLICATIONS Temporary Class B License: Waupun Fine Arts - Neil Diamond Tribute on April 26, 2025 at City Hall, 201 E Main St. Waupun RECOMENDED MOTION: Motion to approve the license and permit applications and release payment of expenses  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Approve Waiver of Heritage Ridge Restrictive Covenants Specific to Carver Flats Development AGENDA SECTION: CONSIDERATION-ACTION Agreement PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality -- ISSUE SUMMARY: Heritage Ridge Restrictive Covenants were drafted in 2017 to support orderly development consistent with City needs. We have since updated zoning for this area to be more supportive of multi-use development broader than initially envisioned for the covenants. We are recommending that you approve a waiver of the Heritage Ridge Restrictive Covenants specific to the Carver Flats Development, waiving any restrictions that are in direct conflict with the approved developer’s agreement (DA). The DA requires a site plan approved through Plan Commission and that approval was granted on January 15, 2025. The developer will be required to comply with the approved plan. STAFF RECOMENDATION: ATTACHMENTS: RECOMENDED MOTION: Motion to waive any elements of the Heritage Ridge restrictive covenants that may conflict with the Carver Flats developers agreement and approved site plan as outlined by legal council.  AUTHORIZATION OF PARTIAL PERMANENT EXCEPTIONS TO DECLARATION OF COVENANTS FOR HERITAGE RIDGE DEVELOPMENT PARK Document Number: Return Address: Vande Zande & Kaufman, LLP Post Office Box 430 Waupun, WI 53963 (920) 324-2951 dan@vklaw.us Parcel ID Number: see attached Exhibit “A” THIS AUTHORIZATION is made by City of Waupun, a Wisconsin municipal corporation ("the City"), in favor of Carver Flats, LLC, a Wisconsin limited liability company ("Carver"). Carver is the owner of real estate (“the Real Estate”) more particularly described on the attached Exhibit A, which is Exhibit is incorporated here by reference. Carver purchased the Real Estate from the City on this date. The Real Estate is currently vacant. Carver has acquired the Real Estate for the express purpose of constructing a single-phased development, consisting of four (4) multi-family commercial buildings and related structures with a total of not less than fifty- six (56) units for use as residential dwellings with a mixture of efficiency, one-bedroom, two-bedroom, and three-bedroom apartment units, as depicted on the preliminary site plan which is attached and incorporated as Exhibit B to a Developer Agreement executed between the City and Carver on this date (“the Developer Agreement”), to be recorded with the Dodge County Register of Deeds contemporaneously with the recording of this Authorization.  The Real Estate is subject to a Declaration of Covenants for the Heritage Ridge Development Park dated April 28, 2017 and recorded with the Dodge County Register of Deeds on May 3, 2017 as Document No. 1249497 (“the Covenants”). Article Four, subsection B of the Covenants expressly permits the City to authorize temporary or permanent exceptions, provided that such exceptions conform to the intent of the Covenants, and are in conformance with the Waupun Zoning Code. The City and Carver each acknowledge that the Developer Agreement includes a detailed preliminary site plan and other provisions concerning construction and occupancy timelines, construction specifications and standards, permitted uses, and other provisions that may potentially be in conflict with the more general restrictions contained in the Covenants. The City and Carver further each acknowledge that they negotiated the terms of the Developer Agreement consistent with the general intent of the Covenants and to be in conformance with the provisions of the Waupun Zoning Code. The City and Carver further each acknowledge that the terms of the Developer Agreement are more specifically designed for the location and intended use of the Real Estate, and it is therefore in the best interest of both the City and Carver that provisions of the Developer Agreement should supersede any conflicting terms in the Covenants. THEREFORE, in consideration of the foregoing recitals, and in consideration of the mutual agreements contained in the Developer Agreement: 1. Authorization of Permanent Covenant Exemptions. The City authorizes a permanent exception to the Covenants as provided here. To the extent that any specific provision or requirement in the Covenants is in conflict with a specific provision or requirement of the Developer Agreement, the provision in the Developer Agreement shall supersede any conflicting provision in the Covenants. 2. Zoning Code Application. Nothing contained in this Authorization shall be deemed or interpreted to supersede any conflicting provision of the Waupun Zoning Code, and the City and Carver reaffirm their joint intent that development and use of the Real Estate shall at all times be consistent with provisions of the Waupun Zoning Code. 3. General Reaffirmation of Heritage Ridge Covenants. Nothing contained in this Authorization shall be deemed or interpreted to supersede any provision of the Covenants, except as specifically identified in Section 1 above, and the City and Carver reaffirm their joint intent that development and use of the Real Estate shall at all times be consistent with the terms of the Covenants, except as specifically authorized under Section 1 above. 4. Consent of Carver Flats. Carver joins in executing this Authorization in order to confirm its agreement and consent to each of the terms and provisions set forth here. 5. Provisions to Run with Land. The terms of this Authorization shall run with the Real Estate and shall be binding on and are for the benefit of the City and Carver, together with their respective administrators, successors, assigns and legal representatives. 6. Public Notice. The City shall record this Authorization with the Dodge County Register of Deeds in order to provide public notice of this Authorization.  Dated this day of April, 2025. City of Waupun By: Rohn Bishop Mayor ACKNOWLEDGMENT STATE OF WISCONSIN ) ) ss: FOND DU LAC COUNTY ) Personally appeared before me this day and year above-written, Rohn Bishop, as Mayor of the City of Waupun, to me known to be the person who executed this Agreement and acknowledged the same. Daniel L. Vande Zande Notary Public, Wisconsin My Commission is permanent  Dated this day of April, 2025. Carver Flats, LLC By: Lucas Pelton Authorized Member ACKNOWLEDGMENT STATE OF WISCONSIN ) ) ss: FOND DU LAC COUNTY ) Personally appeared before me this day and year above written, Lucas Pelton, as authorized Member of Carver Flats, LLC, a Wisconsin limited liability company, to me know to be the person who executed this Authorization and acknowledged the same. Daniel L. Vande Zande Notary Public, Wisconsin My Commission is permanent. This Authorization was drafted by Attorney Daniel L. Vande Zande  EXHIBIT A REAL ESTATE DESCRIPTION [INSERT PROPERTY DESCRIPTION HERE] Property Address: Bayberry Drive, Waupun, WI 53963 Tax Parcel Number: 292-1315-0932-035; 292-1315-0932-030  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Approve Scope of Services with VandeWalle for an Affordable Housing Strategy for the City of AGENDA SECTION: CONSIDERATION-ACTION Waupun PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality $15,000 (Affordable Housing Fund) ISSUE SUMMARY: The City of Waupun completed a housing study in 2020, which identified a shortage of available housing for all housing types. Over the past few years, we have seen significant shifts in our local housing market, with rising rents and home prices outpacing the growth of wages for many residents. The chart below provides a snapshot of the current housing picture in the City. Note that prices have been steadily increasing due to lack of available inventory. CITYOF WAUPUN AFFORDABLEHOUSING SNAPSHOT Prepared; March 19, 2025 12 Months Ending 12 Months Ending 12 Months Ending WAUPUN DATA 2/1/2024 2/1/2025 2/1/2025 Median Home Price $ 205,000 $ 225,000 $ 240,422 Interest Rate 6.7% 6.7% 6.5% Monthly P&I Payment $ 1,322.00 $ 1,455 $ 1,520 Monthly Taxes $ 250.00 250 $ 250 Monthly Insurance $ 125.00 125 $ 125 MONTHLY/ANNUALTOTAL $ 1,697 $ 1,830 $ 1,895 Sources: Realtor.com * Dept of Housingand Urban Development (HUD) definitions suggest that housingbudgets should be no more than 30% of annual income. 30% of Annual Median Wages Wage Household Income Needed to Afford Median Home* $ 75,800 $ 22,740 Est Median HHI for Waupun (USCensus) $ 66,931 $ 20,079 Monthly Shortfall/Surplus DODGE/FOND DU LAC COUNTYWORKFORCEDATA 10th Percentile Median Hourly (Median) from Median Teacher $ 37,040 $ 58,700 $ 28.22 $ (427.50) Assembler/Fabricator $ 35,140 $ 53,600 $ 25.77 $ (555.00) Food Processing Worker $ 33,550 $ 44,100 $ 21.20 $ (792.50) Health Technologists and Technicians $ 35,490 $ 50,020 $ 24.05 $ (644.50) Home Health and Personal Care Aides / Nursing Assistants $ 28,260 $ 35,940 $ 17.28 $ (996.50) Law Enforcement Workers $ 55,120 $ 70,550 $ 33.92 $ (131.25) Counseloir, Social Workers, Other Community/Social Svc $ 36,070 $ 50,250 $ 24.16 $ (638.75) Printing Workers $ 33,250 $ 47,420 $ 22.80 $ (709.50) Source: State of WI Workforce Development, https://www.jobcenterofwisconsin.com/wisconomy/query HUD defines affordable housing as no more than 30% of annual household income. The lowest portion of the chart above identifies annual median incomes for high-demand or essential positions for this region and applies the HUD definition to look at affordability. The shortfall illustrated is not only a concern for our residents' quality of life but also for the continued economic stability and workforce needs of our city. In 2023, the City created an affordable housing fund with the closure of TID 1. While the fund is small (~$240K), it is a fund that can be added to over time but must be used almost exclusively for the purpose of increasing housing affordability. We currently lack the needed strategy to define the best use of those funds to benefit our residents. Additionally, new WHEDA programming to assist with financing housing projects requires that we have taken recent (prior to 1/1/23) action to increase housing affordability through modifications to zoning, reductions fees and review processes, and that we have made updates to the housing chapter of our comprehensive plan. Undertaking this work will qualify developers for the various WHEDA programs to support needs in the city. A comprehensive Affordable Housing Strategy would provide clear guidelines and actions to meet the housing needs of all housing types in Waupun, while ensuring the long-term growth of our local economy to support workforce needs, reduce the risk of homelessness, prevent displacement due to gentrification, and create a more inclusive and equitable community. STAFF RECOMENDATION: Approve the proposal as presented ATTACHMENTS: RECOMENDED MOTION: Motion to approve the scope of Services with VandeWalle in the amount of $15,000 to develop an affordable housing strategy and to authorize the use of affordable housing funds in that amount to complete the project. To: Kathy Schlieve, City Administrator From: Ben Rohr, AICP Date: March 18, 2025 Re: Scope of Services for an Affordable Housing Strategy for the City of Waupun Like many communities across the state and nation, Waupun is facing a very difficult housing situation. The City has already taken several proactive steps to start understanding and addressing the issue, but lacks an overall strategy that can assist in guiding future initiatives it can take to mitigate barriers to housing production, leverage a variety of tools to close housing construction gaps, define affordable housing and what that means in community context, and utilize creative and proactive approaches to drive new housing growth the community desperately needs. Building upon the 2020 Housing Study and Needs Analysis, 2040 Comprehensive Plan, TID Project Plans, and recent projects, the City of Waupun Affordable Housing Strategy will include an understanding of the housing situation, explore ways the community can address the housing shortage, and create an action plan with strategic steps toward addressing housing within the community. This work is proposed to include: • Defining what affordable housing means in relationship to housing costs and incomes and updating key data and analysis from the 2020 Housing Study • Exploration of creative ways to address housing construction gaps through a variety of funding sources that can be combined as part of the development capital stack • Review and recommend ways to improve the TID Closure Affordable Housing Fund ordinance to reflect the strategies identified within this document • Development of proactive strategies to address the housing situation and potential public and private partners who can assist in this effort • Opportunities to further refine the City’s Zoning Ordinance to enable different housing types that reflect modern development practices and developing potential Zoning Ordinance amendments as attachments • Engaging key community stakeholders, City committees, and elected officials to gather input on their experiences with the housing situation and opportunities to address existing issues • Documenting a set of recommended strategies and action steps for the City to pursue • Providing the City with the tools to complete future Comprehensive Plan and Zoning Ordinance amendments, which would make the City eligible for WHEDA Affordable Housing Loan programs 120 East Lakeside Street • Madison, Wisconsin 53715 • 608.255.3988 • 608.255.0814 Fax The goal of this exercise will be to assist the community in determining the best path forward in addressing the housing situation in a creative, proactive, and feasible way. This document will be reviewed in detail with City staff, the Plan Commission, and the City Council. The following Scope of Services provides an Affordable Housing Strategy for Waupun to be completed within 3 months of contract execution for a fixed fee cost of $15,000. Proposed Scope of Services Work Element 1: Upfront Input • Task 1.1: Kick Off Meeting with Staff (2-hour in-person meeting): Vandewalle & Associates (V&A) will meet with City staff to discuss existing projects and strategies employed, key issues and opportunities, and ideas on methods, tools, or other ways that the community could further address the housing situation. • Task 1.2: Stakeholder Meetings (Two 2-hour in-person meetings): V&A will conduct a set of stakeholder meetings that could include large employers, businesses, realtors, and the development community to gather insight on the issues, opportunities, and challenges associated with the existing housing market. Following the meetings, input will inform the development of the Draft Affordable Housing Strategy and be summarized in the document. Work Element 2: Affordable Housing Strategy Development • Task 2.1: Data Collection, Data Analysis, and Research: V&A will conduct a thorough review of relevant documents, plans, and ordinances to gather insight into existing policies, community goals, and potential ways each could be improved to further address housing. Additionally, V&A will collect, analyze, and update key data from the 2020 Housing Study and Needs Assessment. Together with WE 1, this information will be used to gain an understanding of the existing situation and inform the development of the Affordable Housing Strategy. • Task 2.2: Produce Draft Affordable Housing Strategy: V&A will complete an initial Draft Affordable Housing Strategy that incorporates an understanding of the existing situation and outlines potential strategies that could be undertaken to reverse key trends, address common issues, and proactively moves Waupun towards realizing its community goals. This document will be provided to City staff in advance of Task 2.3. • Task 2.3: Draft Review Meeting with Staff (1-hour in-person meeting): V&A will meet with City staff to discuss the Draft document and provide any edits/changes needed. • Task 2.4: Draft Review Meeting with the Plan Commission (1-hour in-person meeting): V&A will attend a regular Plan Commission meeting to present the draft and gather input on any edits/changes needed. Work Element 3: Finalizing the Affordable Housing Strategy • Task 3.1: Produce the Final Affordable Housing Strategy: V&A will complete the Final document that reflects City staff and Plan Commission feedback as discussed in WE 2. The document will be provided to the Plan Commission and City Council in advance of Task 3.2 and 3.3. 03/18/25 Page 2 of 3 • Task 3.2: Plan Commission Presentation (1-hour in-person meeting): V&A will attend a regular Plan Commission meeting to present the findings of the document and seek action on it. • Task 3.3: City Council Presentation (1-hour in-person meeting): V&A will attend a regular City Council meeting to present the findings of the document and seek action on it. 03/18/25 Page 3 of 3  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Approve 2026 Budget Allocations for Compensation of Elected Officials and AGENDA SECTION: CONSIDERATION-ACTION Volunteer/POC Staff PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government $67,525 (2026 New Budget Expense) ISSUE SUMMARY: In follow-up from the February COW, I have worked with the mayor to review wage requests for staff that fall within volunteer and paid on call classifications. This includes elected officials, paid on call (POC) firefighters and EMRs, and election workers. Volunteers in these roles provide vital service to the City. They oversee resource allocations, policy decisions, ensure that elections run smoothly and that every vote is counted accurately, and provide rapid response to emergencies, ensuring community safety and resilience. Their dedication and flexibility helps maintain service levels while optimizing budget efficiency. The proposal as last presented has been revised to be more inclusive of all volunteer staff as follows: Projected Proposed Annual Annual Budget 2026 Budget Allocation 2025 Budget Increase Allocation % Increase Elected Official Wage Allocation $ 51,672 $ 9,689 $ 61,361 18.8% Firefighter POC Wage Allocation $ 161,182 $ 44,111 $ 205,293 27.4% EMRPOC Wage Allocation $ 57,593 $ 13,725 $ 71,318 23.8% TOTALALLOCATION $ 270,447 $ 67,525 $ 337,972 25.0% Elected official compensation adjustments would be deployed over a two-year period as required under Wi Statute 62.09(5)(b) with compensation adjusted to the proposed amounts for newly sworn officials at April 2026 reorganization meeting, and the balance adjusted for newly sworn officials at the April 2027 reorganization meeting as follows: Elected Official Current Proposed Deployed Mayor $ 12,000 $ 18,000 Apr 2026 District 2, 4, 6 April 2026 Alderpersons $ 6,000 $ 6,500 District 1, 3, 5 April 2027 Allocations for POC Firefighters and EMRs would be deployed in full as part of the 2026 budget. Adjustments for election workers were recently made. Staff will evaluate needs for this group during the budget planning process and make recommendations any needed change prior to adoption of the 2026 budget. In addition, Wi Stat. 66.09(5)(b) defines that this change can be enacted and requires a 3/4 vote of all members of the council. A minimum of five (5) members would need to vote in favor of any proposed change for it to be enacted. STAFF RECOMENDATION: Support an inclusive and equitable approach to compensation adjustment ATTACHMENTS: RECOMENDED MOTION: Motion to support the requested 2026 budget allocations for Elected/ Volunteer/POC staff members as presented, with the understanding that elected official pay will be increased for the Mayor to $18,000 annually, and for alderpersons to $6,500 annually, beginning with newly sworn officials seated at the April 2026 reorganization meeting and completing with newly sworn officials seated at the April 2027 reorganization meeting. All other proposed increases will be implemented with the adopted 2026 budget on January 1, 2026.  City/Village Population Annually Annually Lodi 3,199 $ 9,600 $ 2,400 City of New London 7,398 $ 6,400 $ 3,000 Village of Vernon 7,456 $ 12,996 $ 6,500 Village of Hales Corners 7,522 $ 5,400 $ 3,600 Village of Kimberly 7,626 $ 8,500 $ 5,000 City of Jefferson 7,646 $ 7,200 $ 3,000 Village of Mt Horeb 7,756 $ 4,000 $ 3,000 City of Ripon 7,766 $ 7,000 $ 3,600 Village of Hartland 10,065 $ 10,000 $ 6,000 City of Portage 10,126 $ 11,400 $ 3,600 City of Reedsburg 10,190 $ 7,500 $ 3,000 Elkhorn 10,230 $ 8,260 $ 5,480 City of Monroe 10,439 $ 6,400 $ 3,000 City of Waupun 11,039 $ 12,000 $ 6,000 City of Burlington 11,040 $ 7,200 $ 3,600 Cedarburg 12,547 $ 6,000 $ 2,400 City of Beaver Dam 16,531 $ 20,000 $ 3,900 Cudahy 18,648 $ 14,000 $ 7,800 Onalaska 19,018 $ 23,000 $ 6,288 Oak Creek 37,156 $ 16,000 $ 7,200 Menomonee Falls 39,700 $ 7,500 $ 5,500  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Approve Change Order for Museum Tuckpointing Project with B&B Quality Building AGENDA SECTION: CONSIDERATION-ACTION Restoration PRESENTER: Jeff Daane DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Public Infrastructure $26,842 ISSUE SUMMARY: In the September of 2024, you approved a project to tuckpoint the museum, which has had problems with water infiltrating the building in different areas due to mortar joint deterioration. Total bid approved at that time was $102,792 for a reduced scope. If you recall, the project was initially bid in the summer of 2024 and the low bid of $194,194 was rejected due to the bid being more than double the budgeted amount for the project. In the revised scope that was ultimately approved the bid spec was changed to repair vs. replace old stone and remove some areas thought to be the least problematic. In both cases B&B Quality Building Restoration was the low bid. Contractors started work last fall and are now back onsite with weather improving to finish. Now that the contractor has had a chance to examine the condition of the bricks, there are more areas that can be patched vs. replaced to conserve some costs. They have also evaluated the remaining sections of the building that were removed due during the scope revision. They are recommending that those sections be repaired as well. If not addressed now, we will have to include future tuckpointing in our capital budgets and will incur additional mobilization costs. We are recommending that you approve a change order to complete the final sections of tuckpointing based on this latest information. The change increases the total expenditure for the project by $26,842 and money would be taken from capital reserves to complete the project. STAFF RECOMENDATION: Approve the change order as presented ATTACHMENTS: Change Order RECOMENDED MOTION: Motion to approve the change order for the museum tuckpointing project in the amount of $26,842, for a total project cost of $129,634 as presented. City of Waupun Dodge County, WI Bid Worksheet - 3/20/2025 Line Item Item Description Unit Qty Unit Price Extension Base Bid - 1 Re-Pointing Masonry SF 1,200 $ 36.00 $ 43,200.00 2 Cut Stone Replacement SF 3 $ 400.00 $ 1,200.00 4 Fill Crack in Cut Stone LF 5 $ 165.00 $ 825.00 5 Fill Chipped Cut Stone SF 5 $ 125.00 $ 625.00 6 Masonry Cleaning SF 4,500 $ 1.00 $ 4,500.00 Base Bid Total $ 50,350.00 Items Repurposed to Tuckpointing 2 Cut Stone Replacment SF 17 $ 400.00 $ 6,800.00 3 Limestone Replacement SF 25 $ 400.00 $ 10,000.00 7 Roof Flashing LF 90 $ 49.00 $ 4,410.00 8 Concrete Stair with Landing EA 1 $ 8,500.00 $ 8,500.00 9 Concrete Foundation LF 16 $ 700.00 $ 11,200.00 10 Railing LF 18 $ 550.00 $ 9,900.00 11 Sidewalk Replacement SF 32 $ 51.00 $ 1,632.00 Total Repurpose to Tuckpointing $ 52,442.00 Additional SF for Tuckpointing 1,457 Bid Base + Repurposed Tuckpointing $ 102,792.00 Additional Areas to Tuckpoint Unit Qty Unit Price Extension Tuckpointing on Drawings addational SF 600 $ 36.00 $ 21,600.00 areas to tp not on drawings SF 1106 $ 36.00 $ 39,816.00 Chimney Roof Sides SF 70 $ 36.00 $ 2,520.00 Flashing roof side SF 231 $ 25.00 $ 5,775.00 Total Additional Areas to Tuckpoint 2,007 $ 69,711.00 Additional Tuckpointing after repurpose amount 532 $ 36.00 $ 19,152.00 Additional Repair Items window jabs 2lf mortar per LF LF 125 $ 12.00 $ 1,500.00 Cut stone patches - Cracked LF 10 $ 165.00 $ 1,650.00 Cut stone patches - Chipped LF 11 $ 125.00 $ 1,375.00 Arched joints, stop at light base EA 16 $ 60.00 $ 960.00 TP Vertical at Front Entrance LF 35 $ 12.00 $ 420.00 Caulking stone caps LF 51 $ 35.00 $ 1,785.00 Total Additional Repair Items $ 7,690.00 Total Bid Base + Repurposed Tuckpointing + Additional Areas + Additional Repair Items $ 129,634.00 City of Waupun Dodge County, WI Bid Worksheet - 3/20/2025 City of Waupun Dodge County, WI Bid Worksheet - 3/20/2025 Reconciliation of SF - Based Bid to Drawings Total Tuckpointing including Repurposed Unit Qty base bid tuckpointing SF 1200 repurposed tuckpointing SF 1475 Base Contract Total TP SF SF 2675 Addational Tuckpointing Items Areas Denoted on drawings not in base bid SF 600 additional areas not on drawings SF 1106 Chimney SF 70 Roof flashing Side SF 231 Total addational items SF 2007 Deduct repurposed amount SF -1475 SF of TP unaccounted for 532 Stone Repairs Base Bid - Cracked LF 5 Base Bid - Chipped SF 5 Additional Repair Items - Stone Repairs Cut stone patches - Cracked LF 11 Cut stone patches - Chipped SF 10  AGENDA SUMMARY SHEET MEETING DATE: 3/25/25 TITLE: Amend Charter Ordinance as Outlined In Municipal Code 1.02, Changing Mayoral Term AGENDA SECTION: CONSIDERATION-ACTION from 2 to 3 Years PRESENTER: Kathy Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT High Performance Government N/A Unless Referendum Required ISSUE SUMMARY: WI Stat 66.09(5)(b) and 66.0101 requires a change to charter ordinance to change the mayoral term from 2 years to 3 years. The change requires a class 1 published notice prior to any action being taken. The council can initiate this action through 2/3 vote of its members. If approved, the change would be effective 60 days after approval unless the electorate files a petition to appeal with a number equal to 7% of the number of voters who voted in the last governor’s race signing the petition. In this case, the charter ordinance would need to be sent to referendum and that can be done in the spring election. As an alternative, the Council can chose to send this directly to referendum in the spring. If a referendum was required in either case, any change would be effective with the seating of a mayor in April of 2028. STAFF RECOMENDATION: ATTACHMENTS: RECOMENDED MOTION: Any motion to proceed with this change should direct staff to prepare the appropriate charter ordinance and publications before scheduling this matter for a vote.