Community Development Authority (CDA)

AGENDA CITY OF WAUPUN COMMUNITY DEVELOPMENT AUTHORITY MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, November 21, 2023 at 7:45 AM The Waupun Community Development Authority will meet In-person, virtual, and teleconference. Instructions to join the meeting are provided below: Virtual: https://us02web.zoom.us/j/84949639125?pwd=YWt0R015Z09wN3E5Q1o0WDFpclhrZz09 Meeting ID: 849 4963 9125 Passcode: 757382 Phone: 312 626 6799 US (Chicago) CALL TO ORDER ROLL CALL CONSIDERATION - ACTION 1. Consent Agenda 2. Review Outstanding Applications 3. Consider Application for 313 E Main Street (Radio Plus / Echos of the Past) 4. Consider Application for 25 W Main Street (Advanced College of Cosmetology) CONSIDERATION - ACTION 5. 2024 CDA Grant Program Review 6. IceFest Update 7. Creative Economy Summit/Facilitation 8. City Administrator Update ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  CDA Financial Statement For the Month Ending: 10/31/2023 BUDGET REVENUE $ 159,598 ANNUAL ACTIVITY AMOUNT 3/23 WEDC GRANT PAYMENT $ 134,200 3/23 GRANT REIMBURSEMENT STONE & SUEDE $ (105,797) EXPENSE Budget Amt YTD Actual Balance $ 28,403 WAGES $ 15,116 $ (14,656) $ 460 PROFESSIONAL SERVICES/AUDIT FEES $ 1,000 $ (4,024) $ (3,024) GRANTS APPROVED Funds Disbursement Date $ 40,000 DEBT PAYMENTS $ 32,967 $ (32,895) $ 72 WEAVING IT UP TO YOU!- cancelled $ - PAYOUT FOR 2023 PROJECTS $ 28,025 $ (42,904) $ (14,879) WIND & UNWIND 10/31/2023 $ 5,000 IMPROVEMENT PROJECTS $ 40,000 $ - $ 40,000 BROKEN THREADS $ 5,000 TARGETED INVESTMENT/STREETSCAPING $ 53,971 $ (3,650) $ 50,321 K'S BOUTIQUE $ 551 TOTAL EXPENSE $ 171,079 $ (98,129) $ 72,950 JUDSON'S 10/31/2023 $ 4,742 MAEDOX TAX & ACCOUNTING 10/31/2023 $ 3,163 STATE FARM $ 5,000 AVAILABLE PROJECT FUNDS EDWARD JONES $ 5,000 IMPROVEMENT PROJECTS $ (3,455) B&B PLUMBING $ 5,000 TARGETED INVESTMENTS/STREETCAPING $ 11,171 GAPPA PROPERTIES $ 5,000 CARRYOVER FUNDS PRIOR YEAR(S) $ 49,374 KARSTEN REAL ESTATE $ 5,000 REIMBURSEMENT $ 28,403 AVAILABLE IMPROVEMENT PROJECT FUNDS $ (3,455) $ 85,493 GRANTS - TARGETED INVESTMENTS Funds Disbursement Date $ 53,971 GYSBER'S JEWELRY $ 39,300 MSA EAST PLAZA 2/14/2023 $ 3,500 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 11,171 GRANTS - CARRYOVER FUNDS Funds Disbursement Date $ 79,374 WEE CARE DAYCARE 10/31/2023 $ 30,000 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 49,374  MINUTES CITY OF WAUPUN COMMUNITY DEVELOPMENT AUTHORITY MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, October 17, 2023 at 7:45 AM Meeting called to order by chairperson Rohn Bishop at 7:45 a.m. Roll Call taken. Present are Mayor Bishop, Gary DeJager, Sue Vandeberg, Derek Drews, Jill Vanderkin and Bobbi Jo Kunz. Absent and excused is Cassandra VerHage. Also present Administrator Schlieve. Motion Kunz, second Vandeberg to approve September 19, 2023 Minutes from CDA Meeting. Carried unanimously. Motion Vandeberg, second Vanderkin to approve September 2023 CDA financials. Carried unanimously. Motion Vanderkin, second DeJager to adjourn in closed session under Section 19.85 (1) for (e) deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session for the purpose of investing public funds in TID 3 for redevelopment of 514 E Main St. The Waupun Community Development Authority will reconvene in open session under Section 19.85(2) of the WI Statutes. No action taken from closed session. Discussion on outstanding applications was had. Schlieve notes that there are two projects that should be discussed. Broken Threads is having a difficulty with their contractor and Schlieve recommends an extension through the end of November. K’s Boutique has not completed their work and has been difficult to track down. Motion DeJager, second Greenfield to extend application for Broken Threads through November 30, 2023 and to allow K’s Boutique to expire on October 31, 2023. Carried unanimously. Schlieve presents the 2024 DRAFT CDA Budget. General discussion on the need to move to a revolving loan fund to support the project. Consensus that the CDA should begin to transition programs to revolving loan fund as soon as possible. Schlieve communicates that staff will begin work on methods to structure a loan program and will present to the CDA when ready. Administrator Schlieve provided an update as follows:  Envision Greater Fond du Lac Resolution of Support approved last week – importance of regional investment - entrepreneurial support; Chamber stability; workforce; childcare; etc.  Kick off meeting for food truck alley  Working with UW Extension on next steps of Design WI process / Secured an UW Madison Student who will be working on design plans for back alleyways / improving walkability of the downtown  CDA – planning for future sustainability / emphasis on targeted redevelopment / importance of your voice in the process  Provided an overview of Main Street Housing programs being made available through WHEDA.  BID is proposing a change to their assessment, moving from $1.50 to $1.85 per $1,000 of assessed value. Motion Vanderkin, second Vandeberg to adjourn the meeting. Carried unanimously. Meeting adjourned at 8:20 a.m.  AGENDA SUMMARY SHEET MEETING DATE: November 21, 2023 TITLE: Review Outstanding Applications AGENDA SECTION: Discussion/Action PRESENTER: Kathy Schlieve, Administrator DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality N/A ISSUE SUMMARY The following grant applications are outstanding for review. BROKEN THREADS $ 5,000 K'S BOUTIQUE $ 551 STATE FARM $ 5,000 EDWARD JONES $ 5,000 B&B PLUMBING $ 5,000 GAPPA PROPERTIES $ 5,000 KARSTEN REAL ESTATE $ 5,000 STAFF RECCOMENDATION: ATTACHMENTS: RECCOMENDED MOTION:  Waupun Community Development Authority Downtown Revitalization Grant PURPOSE  Stimulate private investment in high-quality building facade improvements that contribute to the overall strength of downtown as a shopping and dining destination  Grow the tax base within Tax Increment District 3  Attract and retain more small retail, restaurant, high density office, and destination locations to our downtown The Downtown Revitalization Grant Program is available to property owners and businesses within the City of Waupun’s Tax Increment District 3 (TID 3). As a matching grant program, the CDA will reimburse the grantee for up to 50% of expenses, with a maximum award of $5,000. Additional grant funding equal to 5% of grant amount will be provided if a local registered contractor is used. The CDA reserves the right under this program to exceed the maximum grant amount on a case-by-case basis. Applicants are eligible for only one grant award per assessed property every two years, unless otherwise approved by the CDA. Exception will be granted to multiple business entities located on a single tax parcel. The Downtown Revitalization Grant Program may be used in conjunction with the Business Improvement District’s Façade Improvement Program. APPLICANT ELIGIBLITY  The property must be located within TID 3 boundaries, see attached map  Property owners and tenants are eligible to apply; joint applications are encouraged  Tenants must have a minimum of 1 year remaining on current lease from the date of application  Properties zoned residential are not eligible  Tax exempt properties are not eligible  Properties will not be eligible if any special assessments, real estate or personal property taxes, utility bills, or other city charges are delinquent  Applicants located within the Business Improvement District (BID) must first apply to the BID through their Façade Improvement Program. If a BID grant is awarded, the CDA will consider the portion of the application not covered by the BID award. In this case the CDA would reimburse the grantee for up to 50% of the remaining expenses, with a maximum award of $5,000. ELIGIBLE IMPROVEMENTS Improvements shall be visible from the exterior of the building, must comply with all building and zoning requirements, and must be in conformance with the Central Business District Design Guidelines (Waupun Municipal Code Chapter 25, attached). Special consideration will be given to projects that have the ability to generate significant tax increment. Eligible improvements include but are not limited to:  Façade Renovations  Painting, tuck-pointing, masonry repairs  Signage Revised 4/17/2018   Doors  Windows  Awnings  Deck Construction or Repair  Outdoor Seating  Exterior Lighting  Labor for eligible improvements provided by a hired contractor  Other activities designated by the CDA INELIGIBLE IMPROVEMENTS  General Maintenance  Interior Improvements *Exceptions will be granted for projects that have the ability to generate significant tax increment  Parking Lot Construction or Repair  Roof Repairs  Landscaping  Property acquisition  Any improvements completed prior to receiving grant approval APPLICATION SUBMITTAL AND REVIEW PROCESS a. Applications are distributed and collected by the CDA. b. Prior to submission, applicants must receive project approval by the Building Inspector. c. Prior to submission, applicants must obtain Cost Estimates*, Property Photos, a Project Plan drawn to ¼” scale, and Paint/Material Samples. *Program funds come from local tax revenues to support local projects. Although not required, it is appreciated if applicants consider obtaining bids from local contractors in preparing their application. d. Completed applications are reviewed on an as needed basis by the CDA, which has discretion over the program. Applicants must attend the scheduled CDA meeting. e. Notification of approval/denial will be provided to the applicant by the CDA within 7 days of the scheduled CDA meeting. Note that the project must be approved prior to any of the work taking place. f. Changes to an approved project must be reviewed and approved by the City Administrator. Additional approval by the CDA may be deemed necessary. Failure to obtain approval may result in reduction of award amount or grant forfeiture. PROJECT COMPLETION AND REIMBURSEMENT a. Upon project completion, grantee must submit copies of paid invoices to CDA for reimbursement. b. Only approved eligible expenses will be considered for reimbursement. c. The Grant award amount is not a guaranteed payment amount. Final grant payout is based on project costs reflected in actual paid invoices submitted for reimbursement. d. Payout will not exceed the maximum grant amount approved by the CDA. If total project costs are less than estimated, the grant reimbursement will be pro-rated in accordance with grant guidelines. e. Projects must be completed within 6 months of grant approval unless otherwise approved by the CDA. f. Projects not completed by the deadline will be considered closed due to incompletion and grant will be forfeited. g. Once grant payout is made, the application will be considered closed and no additional expenses will be allowable. Revised 4/17/2018  Waupun Community Development Authority Downtown Revitalization Grant Application Applicant Name: ____________________________________________________________________ Applicant Address: ________________________________________________________________________________________________ Phone: __________________________ Fax: _____________________________ Email: _______________________________________ Name of Business/Property: _____________________________________________________________________________________ Property Address: _________________________________________________________________________________________________ Property Use: _______________________________________________________________________________________________________ For Tenants: The CDA requires you to work with your landlord to obtain project approval indicated by signature below. If you are the owner of the building, you can leave this section blank. Property Owner Name: ____________________________________________________________________________________________ Phone: _______________________________________________ Email: _____________________________________________________ Property Owner Address _________________________________________________________________________________________ Property Owner Signature: _________________________________________________________ Date ________________________ Expiration Date of Current Lease Agreement: __________________________________ Owner Initials ________________ Project Summary: (Provide a brief project summary) _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ _________________________________________________________________________________________________________________________ Estimated Start Date: ___________________________Estimated Completion Date: _______________________________ City Building Inspector Approval: _______________________________________________ Date: _______________________ Revised 4/17/2018 Required Attachments: Cost Estimates Project plan(s) drawn to ¼-inch scale, if applicable Current photo(s) of property Paint color(s) or material sample(s), if applicable Project Budget: Projects located in the Business Improvement District: (CDA will consider non-BID covered expenses only) Did you apply for BID’s Façade Improvement Grant? Yes No If yes, BID Meeting Date: _________________ BID Grant Awarded: $_________________ Total Estimated Cost of Application: $______________________ Total CDA Grant Request: $____________________________ (50% of non-BID covered expenses) Release of Information: I hereby authorize the Waupun Community Development Authority (CDA) permission to share all application materials with CDA members who will be reviewing my application. I acknowledge that information provided to the CDA may be released upon request in compliance with the open record requirements and in accordance with the freedom of information act. I acknowledge that I am to attend the CDA meeting in which this request will be reviewed and that the City of Waupun will notify me of that meeting. Applicant Name (print): _________________________________________________________ Applicant Signature: ______________________________________________________________ Date: ______________________ Submit application and attachments to: Waupun Community Development Authority – City of Waupun 201 E. Main Street, Waupun WI 53963 Kathy@cityofwaupun.org City Staff Use Only: Date application received: ___________________ Application reviewed for completeness by ________ (initials). Date: __________________ Property reviewed for delinquency by _________ (initials). Date: __________________ Applicant notified of scheduled CDA meeting by ________ (initials). Date: ________________ Revised 4/17/2018  AGENDA SUMMARY SHEET MEETING DATE: November 21, 2023 TITLE: Creative Economy Summit/Facilitation AGENDA SECTION: Discussion/Action PRESENTER: Kathy Schlieve, Administrator DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality N/A ISSUE SUMMARY What is the creative economy? The term creative economy was popularized by John Howkins in Creative Economy: How People Make Money From Ideas. Howkins called it a new way of thinking and doing that revitalizes manufacturing, services, retailing, and entertainment industries with a focus on individual talent or skill, and art, culture, design, and innovation. Other definitions:  “The creative economy is a powerful engine of growth and community vitality. Together, artists, cultural nonprofits, and creative businesses produce and distribute cultural goods and services that generate jobs, revenue, and quality of life. A thriving cultural sector leads to thriving communities.” - New England Foundation for the Arts  “The creative economy involves both individuals and entities who engage in activities that add value to society in one or more ways through the provision of goods and/or services that are inextricably linked to human creativity manifesting itself in one or more dimensions throughout the process of ideation, creation, production, distribution, and use.” - Creative Economy Coalition – America’s Creative Economy report  “The creative industries enrich people’s lives; they shape the distinctive features of different societies as well as providing the means by which cultures and communities communicate with each other.” - British Council Why advocate for the creative economy? 1. Creativity, innovation, imagination, and entrepreneurship are the attributes needed to move our economy, educational systems, and civic infrastructure forward as well as to enliven and diversify our communities. 2. Don’t assume decision-makers already know about and support investment in the creative economy. If you are a passionate, knowledgeable expert on the subject, who better to express the public value of creativity locally and globally? 3. If you’ve received funding from a public agency on any level, OR if you haven’t received funding but you think that you should have, tell elected representatives that investment in creativity is the key to economic, educational and civic success. 4. The more voices the better - that’s the #1 rule of advocacy. 5. Your involvement and leadership will help get others involved. You cannot expect others to be tenacious and committed if you are not tenacious and committed. STAFF RECCOMENDATION: ATTACHMENTS: RECCOMENDED MOTION: AGENDA ITEM: #14 DATE: MAY 8, 2018  WAUPUN CREATIVE ECONOMY SUMMIT Hosted by [hosts] Date | location Bringing together community members together to discuss collaborations, policies, and programs that move Waupun forward as a creative place to live, work and play. This is the touchpoint for an ongoing, collaborative placemaking and placekeeping process involving everyone who cares about the future of the region, including creative workers and businesses, community and business organizations and partners, and elected officials and civic leaders. Description: A meeting of creative idea-sharing and networking, to launch planning in and for Waupun. Purpose:  Bring together people in the Waupun community who are involved in creative placemaking, community engagement, economic and workforce development  Discuss the role of the arts and creativity and integration in economic vitality, sense of place, workforce development, and civic infrastructure  Assess current creative assets - people, organizations, businesses, and communities - in the Wausau area.  Discuss opportunities for further development of the creative economy in Waupun and beyond. Outcomes:  Activating Waupun’s discussion and action about the arts, culture, and creativity as essential to economic growth, education for the 21st century, vibrant communities, and engaged residents  Education and info sharing about initiatives current and potential  A list of potential programs and projects  Action steps to grow opportunities for all. Invitees:  Local elected officials  Community group representatives  Community Foundation representations  Tribal representatives  Tourism representatives  Chambers of Commerce  Technical college leaders  K-12 educators  Independent artists and entrepreneurs   For profit and nonprofit arts and civic businesses  Major employers and orgs of influence  Downtown businesses  Service clubs (Rotary, Lions, etc.) Draft agenda: Agenda (for a morning meeting - can be adapted for afternoon meeting):  9 am - registration, coffee, and networking  10 am - Welcome - introductions of local official(s) and all attendees  11 am - Creative Opportunities and Resources for the region - representatives from Create Wisconsin, WEDC, Tourism, USDA Rural Developments, local and regional development orgs (to be determined)  11:30 am - planning discussion on Waupun’s creative assets, challenges, opportunities and actions, facilitated by Create Wisconsin. Participants will meet in small groups to discuss the possibilities for the creative economy and the community, interwoven with the issues facing community and its residents. Groups will discuss: o Assets: what are some of the great things, big and small, going on arts and creativity-wise in Waupun? Please think of at least five, but the list is endless. o Opportunities: what are at least three things that can be done - individually and/or collectively - to encourage creative development and investment? Again, feel free to list as many as you can generate. o Infrastructure: what resources do we have here to make things happen - what do we need? o Actions: How are you involved - or how do you want to be involved - in making things happen? What groups are - or should be - involved in addressing creative sector growth, investment, and access? Who’s not in the room today and should be involved/included?  12:30 pm - groups will report out, ask questions, discuss, next steps  1 pm - lunch (optional) Resources:  Create Wisconsin www.createwisconsin.org  WEDC Office of Rural Prosperity www.ruralwi.com  Wisconsin Department of Tourism www.travelwisconsin.com  National Governors Association - Rural Arts and Prosperity Guide www.nga.org/ruralarts/  USDA Rural Development - www.usda.gov