Community Development Authority (CDA)

AGENDA CITY OF WAUPUN CDA COMMITTEE MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, May 21, 2024 at 7:45 AM The Waupun Community Development Authority will meet In-person, virtual, and teleconference. Instructions to join the meeting are provided below: VIRTUAL LINK: https://us02web.zoom.us/j/86945781751?pwd=WjJwcW9yV2hKT0FNdzRER0N1NGRvdz09 MEETING ID: 869 4578 1751 PASSCODE: 497340 Phone: 312 626 6799 US (Chicago) CALL TO ORDER ROLL CALL CONSIDERATION/ACTION 1. Adopt Agenda 2. Recognize Mayoral Appointments 3. Appoint a Vice-Chairperson 4. Approve Minutes from March 19, 2024 CDA Meeting 5. Approve March and April 2024 Financial Statements OUTSTANDING APPLICATIONS 6. Ravenvale, LLC for redevelopment of 432 and 434 E Main Street CONSIDER NEW APPLICATIONS 7. Consider Application for 417 E Main Street (Stone & Suede) DISCUSSION 8. Administrator Update FUTURE PLANNING ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  AGENDA SUMMARY SHEET MEETING DATE: 5/21/24 TITLE: CDA BOARD Acknowledgement of Members AGENDA SECTION: CONSIDERATION-ACTION PRESENTER: Administrator Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT ISSUE SUMMARY: (Note that this summary sheet covers agenda items 1 through 3.) Recognition of Board Members: Special thank you to Jill Vanderkin who completed her final term on the board in April of 2024. COMMUNITY DEVELOPMENT AUTHORITY (after initial term, 4 Year Term) Community Development Authority shall regularly meet on the 3rd Tuesday of each month at 7:45am The CDA commissioners shall consist of seven commissioners who shall be appointed in accordance with Section 66.1335(2) of the WI Statutes. A commissioner shall hold his or her office until a successor has been appointed and qualified. Removals with respect to commissioners of the CDA shall be governed by the WI Statutes. Officers of the CDA shall be the Chairperson (Mayor) and Vice Chairperson. The Vice-Chairperson shall be elected from among the Commissioners of the CDA at the first meeting of the CDA, and the first meeting after May and shall hold office until the next succeeding April, or until a successor is elected. This list is an advisory list of potential members but not obligatory. The appointments to this committee are at the discretion of the Mayor: Mayor, Council Member, Downtown Business Owner, Downtown Property Owner, (2) Community Member At-Large, and Business Improvement District (BID) Representative. Ex-Officio/Staff Support: City Administrator MAYOR Serves as Chairperson ALDERMAN Bobbi J Kunz DOWNTOWN BUSINESS OWNER 4/30/2027 Sue Vandeberg DOWNTOWN PROPERTY OWNER 4/30/2026 Cassandra Verhage COMMUNITY MEMBER AT-LARGE 4/30/2026 Derek Drews COMMUNITY MEMBER AT-LARGE 4/30/2028 Steve Daute BUSINESS IMPROVEMENT DISTRICT REPRESENTATIVE 4/30/2025 Gary DeJager ADMINISTRATOR/EC. DEVELOPMENT Ex Officio Nominate Vice Chair:  Current 2023-2024 Vice Chairperson: Sue Vandeberg Establish Meeting Day and Time: Business Improvement District regularly meets - Currently 3rd Tuesday of each month at 7:45 am, unless a special meeting is called.  CLOSED SESSION MINUTES CITY OF WAUPUN SPECIAL COUNCIL MEETING Waupun City Hall – 201 E. Main Street, Waupun WI Tuesday, April 25, 2023 at 5:30 PM CALL TO ORDER Mayor Bishop called the meeting to order at 5:30pm. ATTENDING Council in-person: Mayor Bishop, Alderman Westphal, Alderman Kaczmarski, Alderman Langford, Alderman Matoushek, Alderman Siebers, Alderman Kunz Management in-person: Attorney VandeZande, Administrator Schlieve Management Virtual: City Clerk/Treasurer Hull CLOSED SESSION At 7:17p, Motion Matoushek, second Westphal to adjourn to closed session under Section 19.85 (1) (e) of the WI Statutes for purposes of Investing Public Funds in TID 3 for Redevelopment of 434 E Main Street and Investing Public Funds to Acquire Land off Rosewood Drive. Motion carried 6-0. Investing Public Funds in TID 3 for Redevelopment of 434 E Main Street Property in discussion is the prior Dominos building (434 E Main St.) at the corner of Main and Fond Du Lac Street. This property has several structure issues that need to be addressed. Schlieve proposes to redevelop this property through a cooperative agreement with the property owner and seek a CDI grant for improvements. Motion Westphal, second Matoushek to approve terms of redevelopment agreement with property owner of 434 E Main St. for $15,000 based on terms of a development agreement outlined by City Administrator and City Attorney for a phase 1 redevelopment plan. Motion carried 5-1 with Kunz abstain. Investing Public Funds to Acquire Land off Rosewood Drive The Economic Development Committee recommends acquiring land from Bob Oosterhouse in exchange for a stormwater easement north of W. Hawthorne Dr. that will help mitigate significant flooding. An offer to purchase is provided in the amount of $42,000 for approximately 3.89 acres of vacant land off of Rosewood is considered. Motion Matoushek, second Westphal to approve purchase agreement between Bob Oosterhouse and the City for approximately 3.89 acres of vacant land off Rosewood Drive, contingent upon completion of Phase 1, with no known issues identified. Motion carried 6-0 on roll call. RECONVENE TO OPEN SESSION Motion Matoushek, second Westphal to reconvene in open session under Section 19.85(2) of the WI Statutes. Motion carried 6-0. ACTION FROM CLOSED SESSION No action in open session. ADJOURNMENT At 7:51pm, Motion Matoushek, second by Kunz to call the meeting adjourned. Motion carried 6-0.  CDA Financial Statement For the Month Ending: 3/31/2024 BUDGET Funds Disbursement REVENUE $ 251,642 REINVESTMENT ACTIVITY Date AMOUNT FOOD TRUCK ALLEY MATCHING FUNDS $ 70,000 FOOD TRUCK ALLEY 2/29/2024 $ (1,496) EXPENSE Budget Amt YTD Actual Balance WAGES $ 14,958 $ (2,592) $ 12,366 $ 68,504 PROFESSIONAL SERVICES/AUDIT FEES $ 3,000 $ (208) $ 2,792 Funds Disbursement DEBT PAYMENTS $ 33,000 $ - $ 33,000 GRANTS APPROVED Date $ 110,000 PAYOUT FOR 2024 PROJECTS $ 10,000 $ (5,739) $ 4,261 BROKEN THREADS 2023 1/24/2024 $ 5,000 TARGETED REINVESTMENT $ 100,000 $ - $ 100,000 STATE FARM 2023 12/20/2023 $ 5,000 FOOD TRUCK ALLEY MATCHING $ 70,000 $ (2,084) $ 67,916 MADELINE CLOTHING 2024 3/31/2024 $ 589 FAÇADE IMPROVEMENT PROJECTS $ 100,000 $ - $ 100,000 WAUPUN GYMNASTICS CLUB $ 4,365 TOTAL EXPENSE $ 330,958 $ (10,623) $ 320,335 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 95,046 Funds Disbursement AVAILABLE PROJECT FUNDS GRANTS - TARGETED INVESTMENTS Date $ 139,300 IMPROVEMENT PROJECTS $ 95,046 GYSBER'S JEWELRY 2023 $ 39,300 TARGETED INVESTMENTS $ - BREWERY 2023 $ 100,000 CARRYOVER FUNDS PRIOR YEAR(S) $ 77,777 REINVESTMENT PROJECTS $ 68,504 $ 241,327 AVAILABLE TARGETED IMPROVEMENT PROJECT FUNDS $ - Funds Disbursement GRANTS - CARRYOVER FUNDS Date $ 77,777 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 77,777  CDA Financial Statement For the Month Ending: 4/30/2024 BUDGET Funds Disbursement REVENUE $ 251,642 REINVESTMENT ACTIVITY Date AMOUNT FOOD TRUCK ALLEY MATCHING FUNDS $ 70,000 FOOD TRUCK ALLEY Feb/24 - Apr/24 $ (12,834) EXPENSE Budget Amt YTD Actual Balance WAGES $ 14,958 $ (3,558) $ 11,400 $ 57,166 PROFESSIONAL SERVICES/AUDIT FEES $ 3,000 $ (208) $ 2,792 Funds Disbursement DEBT PAYMENTS $ 33,000 $ - $ 33,000 GRANTS APPROVED Date $ 110,000 PAYOUT FOR 2024 PROJECTS $ 10,000 $ (5,739) $ 4,261 BROKEN THREADS 2023 1/24/2024 $ 5,000 TARGETED REINVESTMENT $ 100,000 $ - $ 100,000 STATE FARM 2023 12/20/2023 $ 5,000 FOOD TRUCK ALLEY MATCHING $ 70,000 $ (12,834) $ 57,166 MADELINE CLOTHING 2024 3/31/2024 $ 589 FAÇADE IMPROVEMENT PROJECTS $ 100,000 $ - $ 100,000 WAUPUN GYMNASTICS CLUB $ 4,365 TOTAL EXPENSE $ 330,958 $ (22,339) $ 308,619 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 95,046 Funds Disbursement AVAILABLE PROJECT FUNDS GRANTS - TARGETED INVESTMENTS Date $ 139,300 IMPROVEMENT PROJECTS $ 95,046 GYSBER'S JEWELRY 2023 $ 39,300 TARGETED INVESTMENTS $ - BREWERY 2023 $ 100,000 CARRYOVER FUNDS PRIOR YEAR(S) $ 77,777 REINVESTMENT PROJECTS $ 57,166 $ 229,989 AVAILABLE TARGETED IMPROVEMENT PROJECT FUNDS $ - Funds Disbursement GRANTS - CARRYOVER FUNDS Date $ 77,777 AVAILABLE IMPROVEMENT PROJECT FUNDS $ 77,777  AGENDA SUMMARY SHEET MEETING DATE: May 21, 2024 TITLE: Authorizing Funding for Outstanding Development Incentive with Ravenvale, LLC AGENDA SECTION: Outstanding Applications for 432 and 434 E Main Redevelopment PRESENTER: Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT Economic Vitality $10,000 ISSUE SUMMARY In April 2023, the Waupun Common Council approved an agreement with Ravenvale, LLC to redevelop 434 and 432 E Main (former Domino’s building). The building had fallen into significant disrepair and there were immediate issues that need to be addressed to avoid a raze order on 434. While immediate action was needed to stabilize the building, there was thinking that a multi-phased agreement would be reached to develop an upper-level apartment in 434. A copy of minutes confirming the initial approval are included with the packet. After architectural review, the second phase of the project was determined to not be feasible. We are recommending that the incentive payment be made in accordance with the standard CDA grant program at this time, based on paid receipts received. STAFF RECCOMENDATION: Approve recommendation for $5,000 grant payment for 434 E Main and $5,000 grant payment for 432 E Main Street redevelopment. ATTACHMENTS: Application and background material RECCOMENDED MOTION: Motion to approve a CDA grants in the amount of $5,000 for redevelopment of 434 E Main and $5,000 for redevelopment of 432 E Main Street.  AGENDA SUMMARY SHEET MEETING DATE: 5/21/24 TITLE: Administrator Update AGENDA SECTION: DISCUSSION PRESENTER: Administrator Schlieve DEPARMTENT GOAL(S) SUPPORTED (if applicable) FISCAL IMPACT ISSUE SUMMARY: Updates will be provided on the following items: 1. Projects from Design WI Kickstart Workshop and Next Steps a. Back Alleyway / Parking Project b. Downtown Beautification c. Connect Waupun / Communications and Promotion d. Senior Center Disposition 2. Food Truck Alley Construction Progress Update a. Excavation / Stormwater / Lighting complete b. Construction Meeting c. Wall/Mural Update 3. Revolving Loan Program Update 4. Fire & EM Staffing Study Update 5. Other Miscellaneous Updates