Joint Review Board

AGENDA CITY OF WAUPUN JOINT REVIEW BOARD ANNUAL MEETING City Hall Council Chambers - 201 E. Main Street, Waupun Thursday, June 15, 2023 at 2:00 PM The Joint Review Board will meet in-person, virtual, and teleconference. Instructions to join the meeting is provided below: Join Virtual Meeting: https://us02web.zoom.us/j/85720875600?pwd=Qzc4RlNYNUlKbjc0c3QrcHBzUnNaZz09 Meeting ID: 857 2087 5600 Passcode: 949835 Join Teleconference: 1-312-626-6799 CLERK CALLS THE MEETING TO ORDER CLERK TAKES ROLL CALL JOINT REVIEW BOARD MEMBERSHIP- RECOGNITION OF MAYORAL APPOINTED PUBLIC MEMBER 1. 2023-2024 City of Waupun Joint Review Board Membership NOMINATION AND ELECTION OF JOINT REVIEW BOARD CHAIRPERSON JOINT REVIEW BOARD PRIOR MEETING MINUTES (Motion) 2. Joint Review Board Meeting Minutes - Annual Meeting on June 15, 2022 3. Joint Review Board Meeting Minutes - Creation of TID 9 on September 28, 2022 PERFORMANCE OF TAX INCREMENTAL DISTRICTS 4. Overview, Financial Reports, and Notes : TID 8 (Fond Du Lac County) 5. Overview, Financial Reports, and Notes : TID 3 (Fond Du Lac and Dodge County) 6. Overview, Financial Reports, and Notes : TID 6 (Fond Du Lac and Dodge County) 7. Overview, Financial Reports, and Notes : TID 5 ( Dodge County) 8. Overview, Financial Reports, and Notes : TID 7 ( Dodge County) 9. Overview, Financial Reports, and Notes : TID 9 ( Dodge County) ACCEPTANCE OF THE PE-300 TID ANNUAL REPORTS 10. 2022 PE-300 TID Annual Report - TID 3 11. 2022 PE-300 TID Annual Report - TID 5 12. 2022 PE-300 TID Annual Report - TID 6 13. 2022 PE-300 TID Annual Report - TID 7 14. 2022 PE-300 TID Annual Report - TID 8 15. 2022 PE-300 TID Annual Report - TID 9 (Department of Revenue did not require the filing for TID 9 due to being in the year of creation) ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  JOINT REVIEW BOARD The Joint Review Board consists of one representative from the school district, technical college, county, municipality, and public. When creating a multijurisdictional TID, each participating municipality may appoint one representative. The Chair is chosen by a vote of the members at the first JRB meeting. REPRESENTATIVE DESIGNEE Steve Hill Carrie Hintze WAUPUN AREA SCHOOL DISTRICT District Administrator Director of Business Services MORAINE PARK TECHNICAL Bonnie Baerwald Carrie Kasubaski COLLEGE President VP Finance/Administration David Frohling Robert Boelk DODGE COUNTY County Board Supervisor County Board Vice Chairman Sam Kaufman Erin Gerred FOND DU LAC COUNTY County Executive Director of Administration City of Waupun Mayor MUNICIPALITY Rohn Bishop APPOINTED PUBLIC MEMBER Daniel Siebers  MINUTES CITY OF WAUPUN JOINT REVIEW BOARD ANNUAL MEETING City Hall Council Chambers 201 E Main Street, Waupun Wednesday, June 15, 2022 at 1:00 PM CALL TO ORDER City Clerk Hull called the meeting to order at 1:00pm. REAFFIRMATION OF THE JOINT REVIEW BOARD PUBLIC MEMBER APPOINTMENT The Board acknowledges Nancy Vanderkin as the Public Member of the Board. Other Board seats and their representatives: Waupun School District – Director of Business Carrie Hintze Technical College – Development Community Coordinator Laura Schelter Dodge County – Interim County Administrator Jon Hochkammer Fond Du Lac County – Director of Administration Erin Gerred Municipal – City of Waupun Mayor Rohn Bishop ELECTION OF JOINT REVIEW BOARD CHAIRPERSON 1. 2022 Joint Review Board Membership Hull calls for nominations for Board Chairperson. Motion Schelter, second Vanderkin to nominate Bishop. No other nominations are heard. Nominations close. Motion Schelter, second Vanderkin to appoint Bishop as the 2022 Joint Review Board Chairperson. Motion Carried 6-0. ROLL CALL Members present in-person: Hintze, Schelter, Hochkammer, Bishop, Vanderkin. Member present virtually: Gerred Staff present in-person: Clerk Hull, Administrator Schlieve REVIEW OF PRIOR ANNUAL MEETING MINUTES 2. Joint Review Board Annual Minutes of Meeting - June 16, 2021 Motion Vanderkin, second Hintze to approve the June 16, 2021 meeting minutes of the Joint Review Board. Motion carried 6-0. REVIEW THE PERFORMANCE STATUS OF TAX INCREMENTAL DISTRICTS AND ACCEPTANCE OF THE ANNUAL PE-300 REPORTS Performance Status of Tax Incremental Districts and Annual PE-300 Reports Tax Incremental District No. 8 (2/3/2018 – 2/3/2039; Fond du Lac County) Created 2018 as mixed-use area. This TID is set to expire 2034. This TID lies on the west side in Fond Du Lac County and partially shares with TID 6. Improvements consist significant progress on developer-led housing development on Tanager Street. Future projects provide additional housing potential, additional storm water expenditures, and infrastructure reimbursement, developer incentives and buyout. 2021 beginning fund balance provides ($249,321), revenues of $62,409, expenses of $110,650, and year-end fund balance of ($297,562). Estimates for future projects, prior to closure of the TID, provides revenue of $2,673,968, expenses of $2,279,823, and a surplus of $96,583. Tax Incremental District No. 3 (5/31/2005 - 5/31/2032; Dodge & Fond du Lac County) Created 2005 as mixed use/blighted area and amended in 2012 to extend boundaries. This TID is set to expire 2027. This TID lies in our downtown central business district in both Dodge and Fond Du Lac Counties and shares with TID 6. Future projects provide CDA business relief grants, streetscaping, and targeted reinvestment. 2021 beginning fund balance provides ($424,621), revenues of $175,927, expenses of $103,005 and year-end fund balance of $($351,699). Estimates for future projects, prior to closure of the TID, provides revenue of $2,749,412, expenses of $2,383,190, and a surplus of $14,523. Tax Incremental District No. 6 (8/21/2012 - 8/21/2039; Dodge & Fond du Lac County) Created 2012 as mixed use/blighted area and amended in 2012 and 2020. This TID is set to expire 2034. This TID lies on the west side of the City in both Fond du Lac and Dodge County and shares with TID 3. Future projects provide public infrastructure and redevelopment of McKinley Street and 1005 W. Main Street. 2021 beginning fund balance provides ($421,302), revenues of $141,036 expenses of $71,746, and year-end balance of $($352,013). Estimates for future projects, prior to closure of the TID, provides revenue of $2,827,365, expenses of $2,417,955, and a surplus of $57,396. Tax Incremental District No. 5 (9/16/2008 - 9/16/2034; Dodge County) Created 2008 as mixed use, amended in 2012, and extended in 2018. This TID is set to expire in 2023. This TID lies on the east side in Dodge County for commercial development. Future projects consist of the construction of multi-family development which may provide $2.3M in assessed value, Summit Credit Union which provides a minimum guarantee of $1.5M in assessed value, and a dental office which was completed in 2021 with an anticipated value of $1.5M in assessed value. 2021 beginning fund balance provides ($1,791,363), revenues of $422,324, expenses of $423,834, and year-end fund balance of $($1,792,873). Estimates for future projects, Prior to closure of the TID, provides revenue of $5,517,687, expenses of $3,724,815, and a surplus of ($0). Tax Incremental District No. 7 (3/14/2017 - 3/14/2038; Dodge County) Created 2017 as mixed use. This TID is set to expire in 2038. This TID lies on the southeast side of the City (Hwy 151 and 26). Future expenditures provide property acquisition in 2022, exploring the feasibility of multi-family, truck-friendly and other complementary commercial projects, extension of Shaler Drive if warranted and extension of Bayberry and stormwater infrastructure. 2021 beginning fund balance provides ($177,647), revenues of $63,050, expenses of $109,598 and year-end fund balance of ($224,195). Estimates for future projects, prior to TID closure, provides revenue of $3,857,457, expenses of $3,633,263, and a surplus of ($0). Motion Hintze, second Hochkammer to accept the 2021 TID Reports. Motion carried 6-0. ADJOURNMENT Motion Vanderkin, second Schelter duly called the meeting adjourned at 1:21pm. Motion carried 6-0.  MINUTES CITY OF WAUPUN JOINT REVIEW BOARD City Hall 201 E Main St, Waupun WI 53963 Wednesday, September 28, 2022 at 3:30 PM CALL TO ORDER Bishop called the meeting to order at 3:30pm. ROLL CALL In Person: Technical College – Carrie Kasubaski, VP of Finance/Administration Dodge County – Robert Boelk, District 14 Supervisor Municipal – City of Waupun Mayor Rohn Bishop Public Member – Nancy Vanderkin Virtual: Waupun School District – Carrie Hintze Others in attendance In Person: Ehlers Public Finance Advisors Philip Cosson, Senior Municipal Advisor Kathy Schlieve, Administrator City of Waupun Others in attendance Virtual: Angela Hull, Clerk-Treasurer City of Waupun APPROVAL OF PRIOR MEETING MINUTES 1. Joint Review Board - August 24, 2022 Minutes Motion Vanderkin, second Boelk to approve the August 24, 2022 minutes of the Joint Review Board. Motion carried 5-0. REVIEW THE PUBLIC RECORD, PLANNING DOCUMENTS AND RESOLUTIONS PASSED BY THE PLAN COMMISSION AND COMMON COUNCIL 2. 08-24-22-01 Resolution Establishing the Boundaries of and Approving the Project Plan for Tax Incremental District No. 9 3. 09-13-22-01 Resolution Creating Tax Incremental District No. 9, Approving Its Project Plan and Establishing Its Boundaries 4. Tax Incremental District No. 9 Project Plan (9-12-22) Documents from prior meetings were reviewed. CONSIDERATION OF RESOLUTION APPROVING THE CREATION OF TAX INCREMENTAL DISTRICT NO. 9 5. Resolution Approving the Creation of Tax Incremental District No. 9 Motion Boelk, second Hintze to approve Resolution 09-28-22-01 Approving the Creation of Tax Incremental District No. 9. Motion carried 5-0. ADJOURNMENT Motion Vanderkin, second Boelk duly called the meeting adjourned at 3:40pm. Motion carried 5-0. JRB Annual Meeting TID 3, 5, 6, 7, 8 and 9 June 15, 2023  AGENDA AGENDA SEQUENCE 1. TID Overview 1. Fond du Lac County a. TID 8 2. TID Financial Report 2. Dodge & Fond du Lac County 3. TID Notes a. TID 3 b. TID 6 3. Dodge County a. TID 5 b. TID 7 c. TID 9  TID 8: OVERVIEW West Side Fond du Lac County Created 2018 Mixed Use Expenditure Period Ends in 2034 Closure in 2039  TID 8: Financial Data Notes Fond du Lac 19% increase in equalized value Base Value $5,047,900 Incremental Value 7,255,600 from 2020 to 2021 Significant progress on Beginning of Year Fund Balance $ (297,562) Developer-Led Housing Revenues $ 499,621 Expenses $ 148,337 Development on Tanager St Year-End Fund Balance $ 53,722 Future Expenditures Projected Revenues $ 2,042,992 Developer Incentives and Buyout Projected Costs $ 2,131,173 (complete 2023) Surplus $ 0 Additional Housing potential Additional Storm water expenditures  TID 3 OVERVIEW Downtown Business District Fond du Lac and Dodge Counties Created 2005 Mixed Use Blighted Amended 2012 (2nd) Expenditure Period Ends in 2027 Closure in 2032 Project plan allows for TID 6 to share increment with TID 3  TID 3: Financial Data Notes Dodge Fond du Lac Community Development Base Value $ 7,038,800 $ 10,263,700 Incremental Value 2,992,100 4,433,300 Authority Facade improvement grants Beginning of Year Fund Balance $ (351,699) Targeted Reinvestment Revenues $ 621,217 Expenses $ 190,145 Streetscaping Year-End Fund Balance $ 79,373 Leveraged CDI for targeted redevelopment of former Rock Shop Projected Revenues $ 2,129,000 Wayfaring signage Projected Costs $ 2,047,463 Surplus $ 160,910 Future Planned Projects CDA grants Streetscaping Targeted reinvestment 432 & 434 E & 301 E Main St  TID 6: OVERVIEW West Side Fond du Lac and Dodge Counties Created 2012 Mixed Use Blighted Amended 2012, 2020 Expenditure Period Ends in 2034 Closer in 2039 Project plans allows for TID 6 to share increment with TID 3  TID 6: Financial Data Notes Dodge Fond du Lac Expenditures Base Value $ 5,279,100 $ 9,154,600 Incremental Value 5,451,600 (1,048,200) Debt service contributions related to Aquatic Facility Beginning of Year Fund Balance $ (352,013) McKinley Property Demo (2022) Revenues $ 141,653 Expenses $ 172,610 Future Planned Projects Year-End Fund Balance $ (382,970) Public Infrastructure Projected Revenues $ 2,231,325 Redevelopment McKinley St Projected Costs $ 2,543,000 Redevelopment of 1005 W Main Surplus $ 0 Share with TID 3  TID 5: OVERVIEW East Side Commercial Dodge County Created 2008 Mixed Use Amended 2012 Extension 2018 Expenditure Period Ends in 2023 Closure in 2034  TID 5: Financial Data Notes Dodge Expenditures Base Value $ 1,950,300 Debt payments Incremental Value 22,103,400 Beginning of Year Fund Balance $ (1,792,873) Revenues $ 431,547 No Future Planned Projects Expenses $ 385,630 Year-End Fund Balance $ (1,746,956) Projected Revenues $ 5,022,000 Projected Costs $ 3,338,365 Surplus $ 0  TID 7: OVERVIEW East Side Commercial Dodge County Created 2017 Mixed Use 20 years (2038) Expenditure Period Ends in 2033 Closure in 2038  TID 7: Financial Data Dodge Notes Base Value $ 22,100 Incremental Value 2,763,200 Completed Projects All Phase / Recreation Facility Beginning of Year Fund Balance $ (224,195) Revenues $ 113,838 Future Projects Expenses $ 133,118 Truck-friendly commercial projects Year-End Fund Balance $ (243,474) Contractor/Trades Business Multi-family (exploring feasibility) Projected Revenues $ 3,259,775 Projected Costs $ 3,789,858 Extension of Bayberry and Surplus $ 286,609 stormwater infrastructure (TID 9) Extension of Shaler Drive (if warranted)  TID 9: OVERVIEW South Side Commercial Dodge County Created 2022 Mixed Use 20 years Expenditure Period Ends in 2037 Closure in 2043  TID 9: Financial Data Dodge Notes Base Value $ 1,829,700 Incremental Value 0 Project Expenditures Bayberry Dr and Stormwater Beginning of Year Fund Balance $ 0 Extension (TID 7 overlay) Revenues $ 0 Wilson and Shaler Drive Extension (to Expenses $ 902,368 support United Cooperative) Year-End Fund Balance $ (902,368) Future Projects Projected Revenues $ 10,426,740 Claggett subdivision residential Projected Costs $ 9,215,784 development Surplus $ 308,588 Shaler Drive Extension (if warranted) Industrial Development  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 1 - Municipality and TID Co-muni code Municipality County Due date Report type 14292 WAUPUN DODGE 07/03/2023 AMENDED TID number TID type TID name Creation date Mandatory termination date Expected termination date 003 2 TID No 3 05/31/2005 05/31/2032 N/A Section 2 - Beginning Balance Amount TID fund balance at beginning of year $-351,699 Section 3 - Revenue Amount Tax increment $150,805 Investment income Debt proceeds $440,000 Special assessments Shared revenue Sale of property Allocation from another TID Developer guarantees Developer name Whispering Oaks $9,814 Transfer from other funds Grants Other revenue Source Exempt Computer & PP Aid $20,598 Total Revenue (deposits) $621,217 Page 1 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 4 - Expenditures Amount Capital expenditures $181,754 Administration $4,224 Professional services $630 Interest and fiscal charges $3,386 DOR fees $150 Discount on long-term debt Debt issuance costs Principal on long-term debt Environmental costs Real property assembly costs Allocation to another TID Developer grants Developer name N/A $0 Transfer to other funds Other expenditures Total Expenditures $190,144 Section 5 - Ending Balance Amount TID fund balance at end of year $79,374 Future costs $2,047,463 Future revenue $2,129,000 Surplus or deficit $160,911 Section 6 - Preparer/Contact Information Preparer name Preparer title ANGELA J HULL CLERK TREASURER Preparer email Preparer phone angie@cityofwaupun.org (920) 324-7915 Contact name Contact title ANGELA J HULL CLERK TREASURER Contact email Contact phone angie@cityofwaupun.org (920) 324-7915 Page 2 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Submission Information Co-muni code 14292 TID number 003 Submission date 06-08-2023 03:10 PM Confirmation TIDAR20220440A1686255013978 Submission type AMENDED Page 3 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 1 - Municipality and TID Co-muni code Municipality County Due date Report type 14292 WAUPUN DODGE 07/03/2023 ORIGINAL TID number TID type TID name Creation date Mandatory termination date Expected termination date 006 2 TID 6 08/21/2012 08/21/2039 N/A Section 2 - Beginning Balance Amount TID fund balance at beginning of year $-352,013 Section 3 - Revenue Amount Tax increment $133,165 Investment income Debt proceeds Special assessments Shared revenue Sale of property Allocation from another TID Developer guarantees Transfer from other funds Grants Other revenue Source EXEMPT COMPUTER & PP AID $8,488 Total Revenue (deposits) $141,653 Page 1 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 4 - Expenditures Amount Capital expenditures $156,401 Administration $495 Professional services $630 Interest and fiscal charges $14,935 DOR fees $150 Discount on long-term debt Debt issuance costs Principal on long-term debt Environmental costs Real property assembly costs Allocation to another TID Developer grants Developer name N/A $0 Transfer to other funds Other expenditures Total Expenditures $172,611 Section 5 - Ending Balance Amount TID fund balance at end of year $-382,971 Future costs $2,231,325 Future revenue $2,543,000 Surplus or deficit $-71,296 Section 6 - Preparer/Contact Information Preparer name Preparer title ANGELA J HULL CLERK TREASURER Preparer email Preparer phone angie@cityofwaupun.org (920) 324-7915 Contact name Contact title ANGELA J HULL CLERK TREASURER Contact email Contact phone angie@cityofwaupun.org (920) 324-7915 Page 2 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Submission Information Co-muni code 14292 TID number 006 Submission date 06-06-2023 09:21 AM Confirmation TIDAR20220440O1686061279499 Submission type ORIGINAL Page 3 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 1 - Municipality and TID Co-muni code Municipality County Due date Report type 14292 WAUPUN DODGE 07/03/2023 ORIGINAL TID number TID type TID name Creation date Mandatory termination date Expected termination date 007 6 TID No 7 03/14/2017 03/14/2038 N/A Section 2 - Beginning Balance Amount TID fund balance at beginning of year $-224,195 Section 3 - Revenue Amount Tax increment $63,399 Investment income $914 Debt proceeds Special assessments Shared revenue Sale of property $49,525 Allocation from another TID Developer guarantees Transfer from other funds Grants Other revenue Total Revenue (deposits) $113,838 Page 1 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 4 - Expenditures Amount Capital expenditures $0 Administration $0 Professional services $629 Interest and fiscal charges $57,338 DOR fees $150 Discount on long-term debt Debt issuance costs Principal on long-term debt $75,000 Environmental costs Real property assembly costs Allocation to another TID Developer grants Developer name N/A $0 Transfer to other funds Other expenditures Total Expenditures $133,117 Section 5 - Ending Balance Amount TID fund balance at end of year $-243,474 Future costs $3,259,775 Future revenue $3,789,858 Surplus or deficit $286,609 Section 6 - Preparer/Contact Information Preparer name Preparer title ANGELA J HULL CLERK TREASURER Preparer email Preparer phone angie@cityofwaupun.org (920) 324-7915 Contact name Contact title ANGELA J HULL CLERK TREASURER Contact email Contact phone angie@cityofwaupun.org (920) 324-7915 Page 2 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Submission Information Co-muni code 14292 TID number 007 Submission date 06-06-2023 01:37 PM Confirmation TIDAR20220440O1686076630419 Submission type ORIGINAL Page 3 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 1 - Municipality and TID Co-muni code Municipality County Due date Report type 20292 WAUPUN FOND DU LAC 07/03/2023 ORIGINAL TID number TID type TID name Creation date Mandatory termination date Expected termination date 008 6 TID 8 02/13/2018 02/13/2039 N/A Section 2 - Beginning Balance Amount TID fund balance at beginning of year $-297,562 Section 3 - Revenue Amount Tax increment $89,621 Investment income Debt proceeds $410,000 Special assessments Shared revenue Sale of property Allocation from another TID Developer guarantees Transfer from other funds Grants Other revenue Total Revenue (deposits) $499,621 Page 1 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Section 4 - Expenditures Amount Capital expenditures Administration Professional services $630 Interest and fiscal charges DOR fees $150 Discount on long-term debt Debt issuance costs Principal on long-term debt Environmental costs Real property assembly costs Allocation to another TID Developer grants Developer name ACS RBHS LLC & Horicon Bank $147,557 Transfer to other funds Other expenditures Total Expenditures $148,337 Section 5 - Ending Balance Amount TID fund balance at end of year $53,722 Future costs $2,131,173 Future revenue $2,042,992 Surplus or deficit $-34,459 Section 6 - Preparer/Contact Information Preparer name Preparer title ANGELA J HULL CLERK TREASURER Preparer email Preparer phone angie@cityofwaupun.org (920) 324-7915 Contact name Contact title ANGELA J. HULL CLERK TREASURER Contact email Contact phone angie@cityofwaupun.og (920) 324-7915 Page 2 of 3  Form PE-300 TID Annual Report 2022 WI Dept of Revenue Submission Information Co-muni code 20292 TID number 008 Submission date 06-08-2023 02:31 PM Confirmation TIDAR20220576O1686187325302 Submission type ORIGINAL Page 3 of 3