Library Board

AGENDA CITY OF WAUPUN LIBRARY BOARD MEETING Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, May 15, 2024 at 4:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Virtually: https://us02web.zoom.us/j/86221814179 Join Teleconference: 1 312 626 6799 Meeting ID: 862 2181 4179 CALL TO ORDER Recognize Bev Martens and Marie Svec for being appointed by the mayor to the Library Board. Recognize Alderman Dan Siebers for being appointed by the mayor to the Library Board as the city council representative. MINUTES FROM PREVIOUS MEETINGS 1. April minutes PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No Public Participation after this point. MONTHLY STATISTICS 2. April statistics BUDGET SUMMARY 3. April budget report CONSIDERATION OF BILLS FOR PAYMENT 4. May bills COMMITTEE REPORTS 5. Evaluation Committee LIBRARIAN'S REPORT 6. Librarians report OLD BUSINESS NEW BUSINESS 7. Tornado/Severe Storm Policy review 8. Problem Patron review 9. Nominations and election of President of Library Board 10. Nominations and election of Vice-President of Library Board 11. Nominations and election of Secretary/Treasurer of Library Board 12. Day of Month and Time of Library Board meetings 13. WiggleRoom quotes CLOSED/OPEN SESSION The Waupun Library Board will adjourn into closed session under Section 19.85 (1)(c) of the WI Statutes for: (c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. The Waupun Library Board will reconvene in open session under Section 19.85(2) of the WI Statutes. ACTION FROM CLOSED SESSION FUTURE MEETINGS AND GATHERING INVOLVING THE LIBRARY BOARD 14. Tentative next meeting: Wednesday, June 19, 2024, at 4:30 p.m. ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  Minutes of the Waupun Public Library Board Meeting Wednesday, April 17, 2024 The Waupun Public Library Board was called to order by Bev Martens, President, at 4:30 p.m. on Wednesday, April 17, 2024. Present were Beer, Gehl, Schultz, Siebers, Svec, Garcia, and Jaeger. Hintze and Sullivan were present via Zoom. ARTICLE I: Motion by Siebers, supported by Beer, to accept the minutes of the March 20, 2024, meeting. Motion carried. ARTICLE II: No visitor appearance. ARTICLE III: Monthly Statistics were reviewed. a. Circulated/downloaded/loaned: 36,427 items through the end of March. b. 13,375 people visited the library through the end of March. ARTICLE IV: Current budget was reviewed. ARTICLE V: a. Motion by Schultz, supported by Sullivan, to pay the April bills as presented. Motion carried 8-0 on roll call. ARTICLE VI: No committee reports. ARTICLE VII: Librarians’ Report was reviewed. ARTICLE VIII: No Old Business. ARTICLE IX: New Business: a. Motion by Siebers, supported by Gehl, to approve the Intern job description as presented. Motion carried. b. Motion by Beer, supported by Hintze, to accept the revision to the Library Page job description. Motion carried. ARTICLE X: Motion by Svec, supported by Martens, to adjourn at 4:56 p.m. Motion carried. *Next tentative meeting: Wednesday, May 15, 2024, at 4:30 p.m. Marie Svec, Secretary MS/bkj Page 1 of 1  LIBRARY MONTHLY REPORT May 2024 Subject Summary Statistics Through the end of April, the library circulated/downloaded/loaned 48,012 items, and 18,000 people walked through our doors. Program attendance is up 11%, drive-up service window transactions up 26%. 2nd floor The second floor quiet room project is moving forward one step at a time. quiet room project Meeting Our new meeting room reservation software seems to be working. This module is part Room of the Vega software package that our library system utilizes. Software Staff We are halfway done with yearly evaluations and should be finished in early June. evaluations FOWL Friends of Waupun Library (FOWL) donated $1000 towards future library programming. donation WAPL Bret attended the Wisconsin Association of Public Libraries conference in Stevens Point conference May 2-3. Programs attended included Meaningful Meetings; Facilities Assessment; Music Collections in the Era of Streaming; At the Movies With Librarians; Digital Accessibility in Libraries; Secrets to Do More with Less in Your Library; and Games, Learning, and Libraries: Harnessing the Power of Play in Wisconsin. As a reminder, library directors for a library our size are required to complete 100 hours of continuing education every five years to retain their Grade 1 Public Library Certificate. Art sales The library received $180 from Waupun Fine Arts for art sales recently. As a reminder, the agreement with WFA includes the library receiving a commission of 20% of all sales, which we deposit into the Library Trust account.  Tornado/Severe Storm Policy and Procedures – DRAFT revision General Instructions: If a severe storm or tornado watch is issued, the NOAA Weather Alert Radio will sound an alarm. When the alarm sounds, listen to the radio for updates and be ready to take cover. Announce the watch over the library intercom system. Tornado Warning Procedures General Instructions: Upon notice of a tornado warning where danger is imminent, the alert given will be an announcement throughout the building by library staff. Once the announcement has been made to head for the tornado shelters, senior staff member shall designate other staff to cover the following: 1. Escort patrons to the tornado shelter areas, which are the public restrooms. 2. Check to see if there are any deaf/blind/disabled persons who may need assistance. 3. Flashlights, cell phones, and radio should be taken into the shelter areas. 4. Lock cash drawer, if possible. 5. Remain calm, quiet, and avoid panic. DO NOT go outside the building for any reason. 6. Front doors should be monitored to direct anyone entering the building to the shelter areas. DO NOT LOCK front doors as residents may need to seek shelter in our building. All Clear and Clean Up After the danger of an incident has passed, an "all clear" will be given by the Library Director, Assistant Director, or senior staff person. Employees may then return to their work areas. If clean-up from a catastrophic event becomes necessary, employees may be assigned tasks under the direction of the Library Director, Assistant Director, or senior staff person. Utilities must not be turned back on at their sources until approval has been given by the individual in charge after investigation of damages to the building has been completed and it is assured that no explosive nor flammable condition exists. If the library loses power, the library will close for the day after the weather danger has passed and it is safe for residents to leave the building. Adopted 11/17/2003 Blue text = proposed revisions