Library Board

AGENDA CITY OF WAUPUN LIBRARY BOARD MEETING Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, June 19, 2024 at 4:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Virtually: https://us02web.zoom.us/j/88617254104 Join Teleconference: 1 312 626 6799 Meeting ID: 886 1725 4104 CALL TO ORDER ROLL CALL MINUTES FROM PREVIOUS MEETINGS 1. May minutes PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No Public Participation after this point. MONTHLY STATISTICS 2. May statistics BUDGET SUMMARY 3. May budget report CONSIDERATION OF BILLS FOR PAYMENT 4. June bills COMMITTEE REPORTS LIBRARIAN'S REPORT 5. Librarians report OLD BUSINESS NEW BUSINESS 6. Appoint 2025 Budget Committee 7. Bench donation FUTURE MEETINGS AND GATHERING INVOLVING THE LIBRARY BOARD 8. Tentative next meeting: Wednesday, July 17, 2024, at 4:30 p.m. ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  Minutes of the Waupun Public Library Board Meeting Wednesday, May 15, 2024 The Waupun Public Library Board was called to order by Library Director Bret Jaeger at 4:30 p.m. on Wednesday, May 15, 2024. Present were Beer, Gehl, Martens, Schultz, Siebers, and Svec. Hintze and Sullivan were present via Zoom. Jaeger recorded minutes until election of Secretary/Treasurer. Recognition given to Bev Martens and Marie Svec for being appointed by the mayor to the Library Board. Recognition given to Dan Siebers for being appointed by the mayor to the Library Board as the city council representative. Election of officers was moved up to this part of the agenda. Motion by Svec, second Siebers, to nominate and elect Martens as President. Motion carried. Martens led the meeting from this point on. Motion by Gehl, second Martens, to nominate and elect Schultz as Vice-President. Motion carried. Motion by Martens, second Schultz, to nominate and elect Svec as Secretary/Treasurer. Motion carried. Svec took over responsibility of minutes. Minutes from Previous Meetings Motion by Siebers, second Beer, to accept the minutes as presented. Motion carried. Persons Wishing to Address the Library Board None. Monthly Statistics April statistics reviewed. Budget Summary Current budget was reviewed. Consideration of Bills for Payment Motion by Siebers, second Gehl, to pay the bills as presented. Motion carried 8-0 on roll call. Committee Reports Evaluation Committee will report in closed session. Librarian’s Report Librarians report was reviewed. Old Business None. New Business Motion by Beer, second Hintze, to accept recommended revisions to the Tornado/Severe Storm Policy, including the deletion of “deaf/blind/disabled” language. Motion carried. Motion by Siebers, second Sullivan, to set future meeting dates on the third Wednesday of the month at 4:30 p.m. Motion carried. Page 1 of 2 Motion by Siebers, second Svec, to accept the KI State Contract quote of $29,708.22 for the WiggleRoom, and the Midwest Installation Services quote of $5,700 for installation of WiggleRoom. Motion carried 8-0 on roll call. Closed/Open Session Motion by Siebers, second Martens, to go into closed session under Section 19.85(1)(c) of the Wisconsin Statutes for: “(c) Considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility.” Motion carried. Motion by Beer, second Siebers, to go into open session under Section 19.85(2) of the Wisconsin Statutes. Motion carried. Action from Closed Session Motion by Siebers, second Beer, to accept the performance review as presented. Motion carried. Motion by Martens, second Hintze, to accept the goals for the next year. Motion carried. Future meetings and gatherings involving the Library Board Next tentative meeting: Wednesday, June 19, 2024, at 4:30 p.m. Adjournment Motion by Siebers, second Martens, to adjourn at 5:45 p.m. Motion carried. Marie Svec, Secretary MS/bkj Page 2 of 2  LIBRARY MONTHLY REPORT June 2024 Subject Summary Statistics Through the end of May, the library circulated/downloaded/loaned 58,671 items, and 22,254 people walked through our doors. Program attendance is up 15%, drive-up service window transactions up 27%. Summer Summer Kick Off Party with Waupun Parks & Rec was May 30. Registration for the Reading Summer Reading Program starts June 10, with the first performer program, Mischief & Program Magic, scheduled for June 11 at 1 p.m. (232 attended). June 19 the performer will be Smarty Pants & the Big Balloon Show at 1 p.m., and the June 27 performer will be the Bluey Song & Dance Show at 11 a.m. July events include a puzzle race on July 3 at 1 p.m., Science Heroes program on July 10 at 1 p.m., and the Carnival Finale in the parking lot on July 19 from 4 – 6 p.m. Other On June 18 we will be hosting a flower workshop, and a monthly Game Night is programs scheduled June 24 from 5 – 7 p.m. in June Wiggly Wiggly Room project slowly moving along. We are in the hopper, so to speak, and there Room is a 10 – 12 week lead time. I reviewed what needs to be done upstairs regarding electrical with our DPW maintenance worker, and he is confident that everything should work out. Interns Interns have started the various projects for the summer and have been helping with the Summer Reading Program as well. Staffing We have one staff back from medical leave, and still have one other staff on medical leave.