Library Board

AGENDA CITY OF WAUPUN LIBRARY BOARD MEETING Waupun Public Library – 123 S. Forest Street, Waupun WI Wednesday, October 16, 2024 at 4:30 PM VIRTUAL AND TELECONFERENCE ACCESS AVAILABLE Join Virtually: https://us02web.zoom.us/j/85718219615 Join Teleconference: 1 312 626 6799 Meeting ID: 857 1821 9615 CALL TO ORDER ROLL CALL MINUTES FROM PREVIOUS MEETINGS 1. September minutes PERSONS WISHING TO ADDRESS THE LIBRARY BOARD No Public Participation after this point. MONTHLY STATISTICS 2. September statistics BUDGET SUMMARY 3. September budget report CONSIDERATION OF BILLS FOR PAYMENT 4. October bills COMMITTEE REPORTS LIBRARIAN'S REPORT 5. Collection agency update 6. Librarians report OLD BUSINESS NEW BUSINESS 7. Meeting Room Policy revision FUTURE MEETINGS AND GATHERING INVOLVING THE LIBRARY BOARD 8. Tentative next meeting: Wednesday, November 20, 2024, at 4:30 p.m. ADJOURNMENT Upon reasonable notice, efforts will be made to accommodate disabled individuals through appropriate aids and services. For additional information, contact the City Clerk at 920-324-7915.  Minutes of the Waupun Public Library Board Meeting Wednesday, September 18, 2024 The Waupun Public Library Board was called to order by President Bev Martens at 4:30 p.m. on Wednesday, September 18, 2024. Present were Beer, Schultz, Siebers, Svec, Jaeger, and Garcia. Sullivan was present via Zoom. Gehl and Hintze were absent. Minutes from Previous Meetings Motion by Siebers, second Schultz, to accept the August minutes as presented. Motion carried. Persons Wishing to Address the Library Board None. Monthly Statistics August statistics were reviewed. Budget Summary Current budget was reviewed. Consideration of Bills for Payment Motion by Schultz, second Svec, to pay the bills as presented. Motion carried 5-0 on roll call (Beer arrived after the vote). Committee Reports None. Librarian’s Report Librarian’s report was reviewed. Old Business None. New Business Motion by Schultz, second Siebers, to accept revisions to Code of Conduct: #5: For reasons of public health and safety, neglecting to wear shirt, pants, shoes, or other footwear is prohibited. #13. Alcohol is prohibited in the library or on library property. Motion carried. Motion Siebers, second Beer, to approve Fax Policy. Motion carried. Future meetings and gatherings involving the Library Board Next tentative meeting: Wednesday, October 16, 2024, at 4:30 p.m. Adjournment Motion by Beer, second Sullivan, to adjourn at 4:53 p.m. Motion carried. Marie Svec, Secretary MS/bkj Page 1 of 1 Monthly Recovery Statistics: Waupun Public Library 10/2023 Through 9/2024 Month Cash Material Waives Total Assets Only Invoice Amount September-24 $0.00 $88.93 $0.00 $88.93 $88.93 $23.30 August-24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 July-24 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 June-24 $79.92 $270.82 $0.00 $350.74 $350.74 $0.00 May-24 $0.00 $466.23 $0.00 $466.23 $466.23 $11.65 April-24 $0.00 $33.95 $0.00 $33.95 $33.95 $0.00 March-24 $0.00 $30.47 $0.00 $30.47 $30.47 $46.60 February-24 $0.00 $110.94 $0.00 $110.94 $110.94 $34.95 January-24 $57.94 $106.28 $0.00 $164.22 $164.22 $0.00 December-23 $79.99 $0.00 $0.00 $79.99 $79.99 $46.60 November-23 $0.00 $0.00 $0.00 $0.00 $0.00 $11.65 October-23 $0.00 $56.19 $5.00 $61.19 $56.19 $0.00 Total $217.85 $1,163.81 $5.00 $1,386.66 $1,381.66 $174.75 Average $18.15 $96.98 $0.42 $115.56 $115.14 $14.56 Total ROI: $8:1 Average Monthly Recovery and Cost $140.00 $120.00 $115.14 $100.00 $96.98 $80.00 $60.00 $40.00 $18.15 $20.00 $14.56 $0.42 $0.00 Cash Material Waives Asset Only Invoice Amount Unique Management Services, Inc.  LIBRARY MONTHLY REPORT October 2024 Subject Summary Statistics Through the end of September, the library circulated/downloaded/loaned 107,115 items, and 42,532 people walked through our doors. Program attendance is up 6.5%, drive-up service window transactions up 22%. Puzzle Nine teams competed at the library’s Puzzle Race night on September 24, with 35 Race residents attending. Programs Programs for October include Storytimes, book clubs, craft night, Toddler Tuesday, beading program, Lego club, and a movie afternoon. Donation The library received a donation of $5,000 from Drs. Al and Bev Martens.  MEETING ROOMS POLICY – 10/16/24 draft revision A. Purpose The meeting rooms of the Waupun Public Library are available to non-profit community groups for presentation of informational, educational, or recreational meetings and programs in keeping with the mission of the Waupun Public Library. B. Policy 1. Meeting rooms will be made available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. Meeting rooms are scheduled on a first come – first served basis. 2. Meeting rooms may be used for (not inclusive): a. meetings which are open to the public; b. organizations or individuals engaged in educational, cultural, intellectual, governmental or charitable activities. 3. Meeting rooms may not be used for: a. any purpose which may interfere with the regular operation of the library; b. programs involving the sale, advertising, solicitation or promotion of commercial products or services; c. personal, company, or family parties. 4. No admission fee, registration fee, nor donations may be sought from meeting attendees, except by local non-profit educational, social service or cultural organizations with the specific permission of the Library Director. This guideline is waived for library fundraising. 5. No charge will be made by the library for the use of the meeting rooms. 6. Application for the use of meeting rooms must be made on the appropriate form by an authorized representative of the group. 7. Users agree to abide by the library’s Code of Conduct at all times. 8. Users accept responsibility for all damages caused to the building and/or equipment beyond normal wear. 9. Meeting rooms shall be left tidy and in an orderly condition. Groups not meeting this criteria may be charged for additional cleaning and/or lose their room use privilege. 10. Recurrent reservations for the meetings rooms will be accepted, but for no more than one calendar year at a time. At the end of the year, such reservations must be reviewed. 11. Groups are responsible for setting up the rooms, as well as leaving them in a tidy and orderly manner. Given 72 hour notice, the library will contact the Department of Public Works for possible labor in setting up the room if desired, though we cannot guarantee their assistance. Thus, the group using the room may have to set it up themselves. 12. If a group no longer needs a reservation, the library expects to be contacted to cancel the reservation. If the room is reserved and no one arrives within one hour of their scheduled start time, the group is considered a “no show” and the room reservation will be canceled. at the appointed time, the group is considered a “no show”. If a group has three no-shows in a year, the group cannot book the room for the twelve months following the third “no show.” 13. Storage facilities will not be provided for any non-library organization. 14. The library is not responsible for the supervision and security of the exhibits and displays. 15. Meeting rooms and front entrance of the library must be vacated no later than 10 p.m. In the event a group stays later and sets off the building security system, the group may be prohibited from future use of the meeting rooms. 16. If a meeting runs beyond regular service hours, the group must turn off all lights and verify that the front door catches and locks behind them when leaving the building. Adopted 2/23/2015, Revised 7/19/2023