Plan Commission

MINUTES CITY OF WAUPUN PLAN COMMISSION Waupun City Hall – 201 E. Main Street, Waupun WI Wednesday, August 21, 2024 at 4:30 PM Chairman Bishop called the meeting to order at 4:30 pm. Members Present: Chairman Bishop, Jason Whitford, Elton TerBeest, Jeff Daane, Gary DeJager, Jerry Medema, Mike Matoushek; Staff Present: Sue Leahy, Administrator Schlieve Public members present: Niki Hill; Seth Waddell, Kwik Trip; Troy Mleziva, Kwik Trip; John Scheuers, United Cooperative; Jeremy Noll, Keller; Tony Evola, Tony’s Pizza No one present to speak during public comment time. Public participation is closed. Next Regularly Scheduled Meeting is September 18, 2024, 4:30 p.m. Motion Whitford, second Matoushek to approve minutes from June 19, 2024 Plan Commission Meeting as presented. Carries unanimously. Motion Matoushek, second Whitford to open a public hearing for a conditional use permit for Nicole Hill at 650 W Main Street to operate a Rage room business per Municipal Code Section 16.04(2)(d)(ix). Carried unanimously. Under Waupun Municipal Code 16.12, the Plan Commission has authority to grant a conditional use if it finds that the proposed use is not detrimental to adjacent land because it is an inappropriate use, would create traffic hazards, would hinder future development in the area, would create undesirable levels of noise and light in the immediate area, and would cause property values to measurably decline. Waupun Municipal Code 16.12 (4) outlines that the approval may be subject to conditions related to landscaping, architectural design, type of construction, construction commencement and completion dates, sureties, lighting, fencing, hours of operation, traffic circulation, deed restrictions, access restrictions, increased yards, and parking requirements if the Plan Commission finds that such conditions are necessary to fulfill the purpose and intent of this Ordinance. If an operating element of a business can be shown to affect the health, safety, or welfare of inhabitants of neighboring properties, the Plan Commission may exert such operational controls as may be necessary. Nicole Hill is present and outlines her business plan. Staff ask for additional information not presented specific to noise, whether concealed carry is allowed within the business, and types of items to be smashed. Fire Chief DeMaa speaks, stating that based on the research the biggest concern from a fire/ems standpoint is the breaking/smashing of items that would typically fall under the category of e-waste. Some of these items are regulated in an effort to control them from being released into the environment. Old televisions, flat screen monitors, and laptops can have leaded glass. Others can have rows of mercury tubes. These are items that are supposed to be recycled at facilities that have equipment to separate out the hazardous elements. Devices that are operated by lithium batteries, especially if the battery is still with the device, are also a concern. A phenomenon known as thermal runaway can cause the device to start burning many hours after the fact, especially if they are damaged. DeMaa recommends that business develop a list of items that fall within these areas of concern that they will not accept to be destroyed and that whatever trash requirements are put in place, that a requirement be to place trash as far away from structures as possible in case of fire. Staff notes that no surrounding property owners have contacted the city with questions or concerns. Conditions are recommended by staff that include restrictions on hours of operation; site plan being approved that shows garbage enclosure and no open storage of raw material; safety plan review by police and fire; no smashing of hazardous e-waste; and monitoring of noise complaints. Staff recommends review of any approved conditions within one years’ time or sooner if needed based on complaints. Motion Matoushek, second Whitford to close the public hearing. Carries unanimously. Motion Whitford, second Matoushek to approve the conditional use permit with the conditions for Nicole Hill, operating a rage room business at 650 W Main Street in Waupun. 1. Hours of operation are between 1 to 11 p.m. during the summer months, Sunday through Saturday; Winter month hours of operation are from 3 to 9 pm Sunday through Thursday, with an extension to 11 pm on Friday and Saturday. 2. Review of safety plan by Waupun Public Safety officials prior to opening that includes a list of items not accepted, such as old televisions, computer monitors, refrigerators, etc. 3. No open storage on the property, including enclosure of dumpsters and raw materials. Dumpsters to be stored adequate distance from building per fire code to prevent damage resulting from fire. 4. Evidence submitted to the zoning administrator relative to a routine waste disposal contract. 5. Required appearance of business owner at the February 19, 2025 Plan Commission meeting to review conditions of permit. City staff will report on any resident complaints relative to noise or safety reported specific to operation of a rage room, operated by Niki Hill at 650 W Main Street. Motion is supported unanimously and permit is approved with the above stated conditions. Motion Whitford, second Matoushek to open the public hearing for a conditional use permit application for Kwik Trip at 1001 E Main St. to operate a service station with car wash and for high rise sign per Municipal Code 16.04 and 16.11. Carries unanimously. Troy Mleziva, Kwik Trip, is present and explains the project. The current Subway and Stop and Go buildings will be demolished and a new, larger Kwik Trip with car wash will be built in their place. Business will be open 24/7. Discussion specific to driveway entrance on Main Street and concern for traffic backing up. Pete Kaczmarski is present and expresses concern about this. Discussion to add right turn only signage at the entrance. Jeff Daane notes that storm water review is pending and any approvals should include a contingency to address any requirements identified during that review. Motion DeJager, second TerBeest to close public hearing. Carries unanimously. Motion Matoushek, second Whitford to approve conditional use permit with requirement for adequate signage at the Main Street entrance requiring right turn only. Carries unanimously. Motion Daane, second Matoushek to approve a Certified Survey map for 1001 E Main Street to combine with the southern abutting lot as presented. Carries unanimously. Troy Mleziva, Kwik Trip, presents site plan for new Kwik Trip at 1001 E Main Street. Jeff Daane notes that storm water review is pending and approval should state contingency to meet storm water requirements. Motion Matoushek, second DeJager to approve the site plan as presented, contingent on meeting final storm water requirements. Carried unanimously. John Scheuers is present to present site plan for third and final phase of United Cooperative project located at 1236 Wilson Drive in the Waupun Industrial Park. Daane notes that stormwater review is pending and should remain a contingency. Fire Chief DeMaa discusses placement of hydrant and drainage swale, expressing concern that the site allow for crossing of swale by fire trucks to access hydrant and/or that the hydrant be moved. Jeremy Noll, Keller indicates that the hydrant is being moved to accommodate this need. Motion Whitford, second TerBeest to approve the site plan as preseted, contignent on meeting final storm water requirements. Carried unanimously. Tony Evola is present to discuss the site plan for an expansion to Tony’s Pizza, 420 Fond du Lac Street. After general discussion about the business plan, motion DeJager, second Matoushek to approve the site plan as presented. Carries unanimously. Zoning Administrator Leahy provides a brief overview of new WI-DNR requirements to update Waupun Municipal Code Chapter 19 Floodplain Ordinance to bring the ordinance into compliance with new FEMA requirements. General discussion with direction given to bring back for a public hearing at next Plan Commission meeting. Motion Medema, second Whitford to adjourn meeting at 5:46 pm. Carries unanimously.