Financial Affairs Committee

7725 W. North Avenue Wauwatosa, WI Wauwatosa, WI 53213 Financial Affairs Committee Meeting Minutes - Final Tuesday, July 25, 2023 7:30 PM Committee Room #1 and Zoom: https://servetosa.zoom.us/j/8114427457 2, Meeting ID: 811 4427 4572 Regular Meeting CALL TO ORDER Chairperson James Moldenhauer called the meeting to order at 7:45 PM. ROLL CALL Present 8 Alderperson District 1 Chair James Moldenhauer Alderperson District 7 Vice Chair Amanda Fuerst Alderperson District 2 Margaret Arney Alderperson District 3 Robin Brannin Alderperson District 8 Melissa Dolan Alderperson District 4 David Lewis Alderperson District 6 Joe Phillips Alderperson District 5 Joel Tilleson Alds Fuerst, Brannin and Tilleson left at 9:35 PM. FINANCIAL AFFAIRS COMMITTEE ITEMS 1. Consideration of request by Fleet Superintendent for approval to place 23-361 order of all 2024 Fleet purchases in advance of approval of the 2024 budget RESULT: RECOMMENDED FOR APPROVAL MOVER: Amanda Fuerst SECONDER: Margaret Arney Aye: 8 Ald Moldenhauer, Ald Fuerst, Ald Arney, Ald Brannin, Ald Dolan, Ald Lewis, Ald Phillips, and Ald Tilleson 2. Request for approval of a professional services agreement with MSA for 23-362 preliminary engineering analysis of Schoonmaker Creek Watershed alternatives (CIP Project 3005) in an amount not to exceed $425,000 RESULT: RECOMMENDED FOR APPROVAL MOVER: James Moldenhauer SECONDER: Joel Tilleson Aye: 8 Ald Moldenhauer, Ald Fuerst, Ald Arney, Ald Brannin, Ald Dolan, Ald Lewis, Ald Phillips, and Ald Tilleson Page 1 of 3 Financial Affairs Committee Meeting Minutes - Final July 25, 2023 3. Request from the Police Department for approval of a contract with 23-363 UKG for the TeleStaff software scheduling solution and a level 3 fund transfer RESULT: RECOMMENDED FOR APPROVAL MOVER: Amanda Fuerst SECONDER: David Lewis Aye: 8 Ald Moldenhauer, Ald Fuerst, Ald Arney, Ald Brannin, Ald Dolan, Ald Lewis, Ald Phillips, and Ald Tilleson 4. Report from the Finance Director on the 2024-2028 Five-Year General 23-364 Fund Forecast John Ruggini, Finance Director presented. RESULT: INFORMATIONAL ONLY 5. Consideration of approval of 2024 Budget Process Policy 23-365 RESULT: APPROVED MOVER: Melissa Dolan SECONDER: David Lewis Aye: 5 Ald Moldenhauer, Ald Arney, Ald Dolan, Ald Lewis, and Ald Phillips Excused: 3 Ald Fuerst, Ald Brannin, and Ald Tilleson 6. Request for Fund Transfer to Litigation Reserve from the Reserve for 23-366 Contingencies for property tax litigation expert witness costs in the amount of $130,000 RESULT: RECOMMENDED FOR APPROVAL MOVER: David Lewis SECONDER: Melissa Dolan Aye: 5 Ald Moldenhauer, Ald Arney, Ald Dolan, Ald Lewis, and Ald Phillips Excused: 3 Ald Fuerst, Ald Brannin, and Ald Tilleson 7. Proposed settlement in the matter of Nordstrom, Inc. v. City of 23-367 Wauwatosa, Case No. 21-CV-5244, Milwaukee County Circuit Court Motion by Dolan, seconded by Lewis to go into closed session at 10:00 PM. Motion carried 5-0. RESULT: RECOMMENDED FOR APPROVAL MOVER: Melissa Dolan SECONDER: Joe Phillips Aye: 5 Ald Moldenhauer, Ald Arney, Ald Dolan, Ald Lewis, and Ald Phillips Excused: 3 Ald Fuerst, Ald Brannin, and Ald Tilleson Page 2 of 3 Financial Affairs Committee Meeting Minutes - Final July 25, 2023 The Committee may convene in closed session regarding this item pursuant to Wis. Stat. §19.85 (1)(g), to confer with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved. The Committee may reconvene into open session to consider any action discussed in closed session and/or the balance of the agenda. ADJOURNMENT Meeting adjourned from closed session at 10:18 PM. Page 3 of 3