Financial Affairs Committee

7725 W. North Avenue Wauwatosa, WI Wauwatosa, WI 53213 Financial Affairs Committee Meeting Minutes - Final Tuesday, December 10, 2024 7:15 PM Committee Room #1 and Zoom: https://servetosa.zoom.us/j/81144274572, Meeting ID: 811 4427 4572 Regular Meeting CALL TO ORDER Chairperson Moldenhauer called the meeting to order at 7:16 PM. ROLL CALL Present 7 Alderperson District 1 Chair James Moldenhauer Alderperson District 6 Vice Chair Joe Phillips Alderperson District 8 Melissa Dolan Alderperson District 5 Rob Gustafson Alderperson District 4 David Lewis Alderperson District 3 Joseph Makhlouf II Alderperson District 7 Mike Morgan Excused 1 Alderperson District 2 Margaret Arney FINANCIAL AFFAIRS COMMITTEE ITEMS 1. Consideration of request by City Clerk and IT Director to authorize City 24-0031 staff to enter into a three-year contract with Granicus at Carahsoft to continue the legislative management program and boards program Legistar and the associated Boards and Commissions program for a total amount not to exceed $69,641.50 Steve Braatz, City Clerk, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: James Moldenhauer SECONDER: David Lewis Aye: 7 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 1 Ald Arney 2. Consideration of request from Engineering Division to enter into 24-1699 contracts with construction inspection services firms for 2025, 2026, and 2027 on a cost, qualifications, and availability basis Nick Deming, Construction Manager, presented. Page 1 of 3 Financial Affairs Committee Meeting Minutes - Final December 10, 2024 RESULT: RECOMMENDED FOR APPROVAL MOVER: Mike Morgan SECONDER: Rob Gustafson Aye: 7 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 1 Ald Arney 3. Consideration of request for Level Three fund transfer in the amount of 24-1605 $20,000 for emergency elevator repairs at the City Hall building Dave Simpson, Director of Public Works, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: Joe Phillips SECONDER: Rob Gustafson Aye: 7 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 1 Ald Arney 4. Consideration of request from Engineering Division to accept Safe 24-1560 Streets and Roads for All (SS4A) grant funding for the purpose of demonstrating temporary traffic circles at five neighborhood intersections and demonstrating the use of data collection equipment in performing near-miss safety studies at the two traffic signalized intersections and to approve a Level Three Fund Transfer of $99,180.40 in grant revenues and project expenditures Mike May, Senior Civil Engineer, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: Rob Gustafson SECONDER: Joe Phillips Aye: 7 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 1 Ald Arney 5. Request for creation of Chapter 3.18 of the Wauwatosa Municipal Code 24-1649 of Ordinances to implement a Vehicle Registration Fee John Ruggini, Finance Director, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: James Moldenhauer SECONDER: Melissa Dolan Aye: 6 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, and Ald Morgan Page 2 of 3 Financial Affairs Committee Meeting Minutes - Final December 10, 2024 Nay: 1 Ald Makhlouf II Excused: 1 Ald Arney 6. Approval of contract with Prism Technical for the creation and 24-1713 monitoring of a Procurement Equity Participation Plan (Participation Plan) for the Barrett Lo Visionary Development (Barrett Lo) multi-unit residential proposal, in an amount not to exceed $227,585.00 John Ruggini, Finance Director, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: Mike Morgan SECONDER: Melissa Dolan Aye: 6 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, and Ald Morgan Nay: 1 Ald Makhlouf II Excused: 1 Ald Arney 7. Update on American Rescue Plan projects spending through 2024 Q3 24-1674 and recommendation for approval of Memorandums of Understanding to obligate remaining funds John Ruggini, Finance Director, presented. RESULT: RECOMMENDED FOR APPROVAL MOVER: Joe Phillips SECONDER: Rob Gustafson Aye: 7 Ald Moldenhauer, Ald Phillips, Ald Dolan, Ald Gustafson, Ald Lewis, Ald Makhlouf II, and Ald Morgan Excused: 1 Ald Arney ADJOURNMENT Meeting adjourned at 8:12 PM. Page 3 of 3