Board of Adjustment Meeting

Name: Board of Adjustment Meeting — Weaverville, NC
Start: 2024-04-08T18:00:00
End: 2024-04-08T20:00:00
Location: Weaverville, NC

Regular Meeting

Weaverville, NC · April 8, 2024

Agenda

Town of Weaverville Board of Adjustment Regular Monthly Meeting Monday, April 8, 2024, 6:00pm Agenda Pg# 1. Call to Order …………………………………………………………………. Chairman Lewis 2. Approval of the Minutes – 1/8/2024 Regular Meeting …… 2 Chairman Lewis 3. Variance Standards – What Is Hardship? ……………………….. 4 Planning Director Eller / Attorney Jackson 4. Adjournment …………………………………………………………………. Chairman Lewis Town of Weaverville Board of Adjustment Regular Monthly Meeting Monday, January 8, 2024, 6:00pm Minutes The Board of Adjustment of the Town of Weaverville met for its regularly scheduled monthly meeting at 6:00 p.m. on Monday, January 8, 2024, in the Community Room and Council Chambers at Town Hall, 30 South Main Street, Weaverville. Present: Chairman Tycer Lewis, Vice-Chair Cynthia Wright, Board Members Paul Clauhs, Roger Parkin, and Larry Murray, and Alternate Members Brent Koenig and Paul DeCrosta. Staff Present: Town Attorney Jennifer Jackson and Planning Director/Zoning Administrator James Eller, and Town Clerk Tamara Mercer 1. Call to Order Chairman Lewis called the meeting to order at 6:00 pm. The staff introduced newly appointed Alternate Board Member Paul DeCrosta, who had previously taken his Oath of Office. 2. Annual Election of Officers Chairman Lewis requested nominations for Chairman and Vice Chair. Paul Clauhs moved to appoint Tycer Lewis as Chairman and Cynthia Wright as Vice Chair. Motions were seconded by Roger Parkin. Carried unanimously 5-0. 3. Adoption of Regular Meeting Schedule Chairman Lewis requested a motion to approve the schedule. Paul Clauhs moved to adopt the 2024 calendar meeting schedule as presented and the motion was seconded by Cynthia Wright. Carried unanimously 5-0. 4. Approval of the Minutes – 3/13/2023 Regular Meeting Chairman Lewis requested a motion and Roger Parkin moved to approve the March 13, 2023 meeting minutes as presented, seconded by Cynthia Wright. Carried unanimously 5-0. 5. Overview of Board of Adjustment Matters, Attorney Jackson Attorney Jackson provided an overview of the quasi-judicial evidentiary hearing and decision process and procedures, variance requests, applications for special use permits, due process rights, and land development regulation standards. Focus on conflicts of interest, bias versus impartial decisions, witnesses and parties of standing, presentation of exhibits and evidence, criteria of testimony and North Carolina State Law were reviewed by Attorney Jackson. Majority votes and super majority vote decisions were clarified for the Board. Planning Director Eller reviewed the upcoming cases expected to be coming before the Board of Adjustment. Mr. Eller elaborated on the Town’s jurisdiction in variance requests, Special Use Permits (only a few in the Town), the fee in lieu system, Code of Ordinances, and recent text amendments, waivers, non-conforming uses, appeals, and animal control decisions. 2 There was a question-and-answer period regarding the status of various projects as discussed by Mr. Eller. By consensus the Board members agreed that a quarterly meeting even though no cases may come before the Board of Adjustment would be in order to review procedures and to receive training such as the School of Government quasi-judicial review for granting variances. Mr. Eller noted that the Board of Adjustment should also appoint a secretary. Chairman Lewis requested a motion and Larry Murray moved to appoint Town Clerk Tamara Mercer as secretary to the board, seconded by Paul Clauhs. Carried unanimously 5-0. 5. Adjournment There being no further business, and without objection, Chairman Lewis requested adjournment. Paul Clauhs moved to adjourn at 7:15 p.m. seconded by Cynthia Wright. Carried unanimously 5-0. Attest: __________________________________ Tamara Mercer, Town Clerk 3 TOWN OF WEAVERVILLE BOARD OF ADJUSTMENT AGENDA ITEM Date of Meeting: Monday, April 8, 2024 Subject: Variance Standards Presenter: Planning Director / Town Attorney Attachments: Variance Standards: What is hardship? And when is it unnecessary? Description: At your previous meeting in January, the Board noted a desire to meet on a quarterly basis in the event that no actionable applications have been received. No such applications have been received and staff is electing to take this opportunity to provide the Board with some continuing education on the topic of unnecessary hardship within variance standards. The following is the applicable section of ordinance dealing with variance standards: Sec. 20-3108. Quasi-judicial zoning decisions. (d) Variances. When unnecessary hardships would result from carrying out the strict letter of a zoning regulation, the board of adjustment shall vary any of the provisions of the zoning regulation when, based on competent, material, and substantial evidence, it finds all of the following: (1) Unnecessary hardship would result from the strict application of the regulation. It is not necessary to demonstrate that, in the absence of the variance, no reasonable use can be made on the property; (2) The hardship results from conditions that are peculiar to the property, such as location, size, or topography. Hardships resulting from personal circumstances, as well as hardships resulting from conditions that are common to the neighborhood or the general public, may not be the basis for granting a variance. A variance may be granted when necessary and appropriate to make a reasonable accommodation under the Federal Fair Housing Act for a person with a disability; (3) The hardship did not result from the actions taken by the applicant or the property owner. The act of purchasing property with knowledge that circumstances exist that may justify the granting of a variance is not a self-created hardship; (4) The requested variance is consistent with the spirit, purpose, and intent of the regulation, such that public safety is secured and substantial justice is achieved; (5) The requested variance is not a request to permit a use of land, building, or structure which is not permitted in the zoning district in which the property is located; and (6) The requested variance is not a request to permit a prohibited sign. Appropriate conditions may be imposed on any variance, provided the conditions are reasonably related to the variance. Other development regulations that regulate land use or development, including the subdivision regulations, may provide for variances from the provisions of those ordinances consistent with the provision of this section. The concurring vote of four-fifths 4 (4/5) of the board of adjustment shall be necessary to grant a variance. Approved variances are required to be recorded with the Buncombe County Register of Deeds upon approval. 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