Town Council Regular Workshop

TOWN OF WEAVERVILLE TOWN COUNCIL AGENDA Weaverville Community Room at Town Hall Monday, March 9, 2026 30 South Main Street, Weaverville, NC 28787 Regular Workshop Meeting at 6:00 pm Livestreaming of meeting via the “Live” Tab on the Town’s YouTube Channel – Click this link: Youtube.com Weaverville NC government Live streams ; and Meeting recordings viewable under the “Videos” Tab (unless technical difficulties are experienced) Pg # Presenter 1. Call to Order ……………………………………………………………………………………………………. Mayor Lawrence 2. Pre-Budget Overview ........................................................................................... Town Manager Harris Finance Director Dozier Asst Town Manager Jackson 3. Town Council Preliminary Input on Budget ……………………………………………….…… Town Council 4. Discussion and Direction on Public Input on Budget ………………………………………. Town Council 5. Adjournment ........................................................................................................ Mayor Lawrence FY2026-2027 Budget Workshop #1 Town of Weaverville Monday, March 9, 2026 Agenda • Pre-Budget Overview • Town Council Conversation and Preliminary Input • Town Council Discussion and Direction on Public Input on Budget  Budget Officer’s Statutory Responsibility Current Conditions and Projections Overview of FY 2026-2027 Departmental Requests Town Manager Focus Areas Pre-Budget Overview Budget Officer’s Statutory Responsibility The Town Manager is the Town’s budget officer. Proposed budget must be balanced and submitted with a budget message by June 1. Public hearing on proposed budget must be noticed and held prior to budget adoption. Town Council must adopt a balanced budget (as proposed or amended) by July 1. Current Conditions and Projections • Buildings, Infrastructure, and Call Service Levels • Current Staffing Levels and Personnel Growth by Department • Supply Chains and Equipment Delivery Delays; • Recruitment and Entry Level Employee Training/Certification Timing • Current and Projected Housing and Population Numbers • Possible Needed Personnel Growth by Department • Strategies to Meet Service Delivery Expectations with Reduced Financial Impact • Staffing Level Comparison Among Area Jurisdictions  Building Year Built Age Space Availability Town Hall & 2001 25 yrs None; File Room-to-Office Renovation; Community Room Community Room Conversion? Police 2001 25 yrs None Fire 2007 19 yrs None Public Works 1996 30 yrs None; Office Expansion? Water Plant 1998 28 yrs Expansion in Progress Community Center 2021 5 yrs None; Museum Space Conversion? Infrastructure 2020 2026 Service Calls 2015 2020 2021 2023 2024 2025 Waterlines 67 mi 71 mi Police 3502 5146 6560 7293 Water Meters 2801 3349 Fire 1690 1972 2255 2409 Fire Hydrants 380 658 Utility Locates 1533 2332 4238 Streets 20 mi 22 mi Water 1144 1226 1495 Sidewalks 6 mi 6 mi Buildings, Infrastructure and Call Service Levels Current Staffing Levels and Personnel Growth by Department 2015 2020 2025 Current Administration 2 3 4 4 Finance 3 4 4 4 Planning 1 1 2 2 Community Center - 1 2 2 Public Works 13 13 14 14 Water Distribution 5 5 6 6 Water Production 4 5 5 7 Police 15 17 21 22 Fire 18 24 30 30 TOTAL 61 73 88 91 Examples of Supply Chain/Equipment Delays and Entry Level Training/Certifications Timing Equipment Estimated Time Equipment Order Build/Delivery Install/Training to In-Service Fire Engine 7/2023 38 mos 2 mos 40 mos Fire Rescue 7/2025 30 mos 2 mos 32 mos Patrol Car 7/2025 6-9 mos 3 mos 9-12 mos Garbage Truck 8/2023 12 mos 2 mos 14 mos Entry Level Recruitment Training and Field Estimated Time to Personnel and Hiring Certifications Training Independent Work Firefighter 1-6 mos 8 mos 5-6 mos 14-20 mos Patrol Officer 1-6 mos 6 mos 3-4 mos 10-16 mos Water Distribution 1-6 mos 12 mos 6-9 mos 19-27 mos Water Plant Operator 4-8 mos 6-9 mos 3 mos 13-20 mos  RDU 5yr Estimated 5yr Year Estimates %↑ Population %↑ 2015 1742* 3834 2020 2354* +260 26% 4600^ 17% 2021 2614 +181 5328 2022 2795 +5 5835 2023 2800 +137 5849 2024 2937 +134 6233 2025 3071 +64 23% 6608 30% Current Daily Visitor Estimated Daily Visitor 2026 3135 +435 6787 Population Estimate Population with Hospital 2027 3570 +382 8005 2000 - 5000 +5000 = 7000 - 10000 2028 3952 +165 9074 2029 4117 +441 9536 Current and Projected 2030 4558 33% 10771-12000 38+% RDU = Residential Dwelling Unit Housing and Population *Data from American Community Survey (ACS) ^Data from US Census 2020 Numbers Household Size = 2.8/RDU (2024 ACS)  Possible Needed Personnel Growth by Department 2026 2030 Increase Ideas/Needs Administration 4 7-8 +3-4 HR, Community Engagement/PIO, Grants Manager, IT Finance 4 5 +1 HR Benefits/Finance Specialist Planning 2 4 +2 Permits and Inspections ??? Community Center 2 3 +1 Expansion of Facilities/Events Public Works 14 20-25 +6-11 Sanitation, Streets, Grounds, Stormwater Permitting ??? Water Distribution 6 9-11 +3-5 Expansion, Aging Waterlines, Utility Locates Water Production 7 11 +4 Succession Planning, Safe Operations Police 22 32-37 +10-15 Additions to Day and Night Squads, Hospital Security ??? Fire 30 42-44 +12-14 Asst Fire Marshal, Admin Assistant; 2nd Station Staffing TOTALS 91 133-148 42-57 Strategies to Meet Service Delivery Expectations with Reduced Financial Impact Strategy Current Examples Future Examples Outsourcing Services HR; Lawn Maintenance (WTP); GIS; Stormwater Permits Utility Locates; expand lawn & Inspections; Building Permits & Inspections; Legal, maintenance Engineering, IT Services; Tax Collection Bringing Services Facility Maintenance Technician; Electrician; Firearms Fleet Maintenance; GIS; Legal, In-House Qualification; Professional Development/Training Engineering, IT Services Vehicles and Side-Loader Garbage Truck (less personnel); Swap Drum Chipper Equipment Loader (multifunctional); Electric/Hybrid Vehicles Technology Financial Software Upgrade (workorder module; Additional Public Safety Improvements timesheet module); Public Safety Integration; Fire Integration (PSIP, CDE) Station Alerting System Partnering Water Interconnection; RCVFD Automatic Aid; Mutual Public/Private Partnerships; Aid; WBA Events; County Resiliency Planning Joint Purchasing Grant Funding Water System Improvements; Nature Park Stormwater SAFER (FD staffing); AFG (FD Project; Fire (boat, radios); NCLM Cybersecurity; Tree eqmt); NCLM Safety Grant Assessment and Reforestation  Staffing Level Comparison Among Area Jurisdictions Municipal Jurisdiction Population Municipal Fire Water Fulltime Seasonal (2024-2025 ACS) Geographic Size Employees Employees Hendersonville 15,408 7.5 square miles Yes Yes 330 50 Morganton 17,646 19 square miles Yes Yes 297 100 to 125 Waynesville 10,502 9 square miles Yes Yes 215 70 to 90 Forest City 7,363 8.5 square miles Yes Yes 145 20-40 Marion 7,579 6 square miles Yes Yes 114 12 to 20 Brevard 7,897 5.5 square miles Yes Yes 101 40 Black Mountain 8,513 7 square miles Yes Yes 100 25 Weaverville 4,687 4 squares miles Yes Yes 91 4 Franklin 4,268 5 square miles Yes Yes 70 4 Rutherfordton 3,680 4 square miles Yes No 51 6 Mars Hill 3,025 2 square miles Yes Yes 30 10  Department Capital Projects Equipment Personnel Administration, Facility Maintenance; Elevator Repairs; + 2.5 new Security Cameras, Community Planning, Community ADA Accessible Doors; Downtown Center Generator (HR; parttime Front Desk; Center Restrooms, Office Space Community Engagement/PIO) 5 Vehicles, Drone, Security Shooting Range Facility Maintenance; Cameras, Weapons, Radios, + 2 new Police Ballistic Film on Windows Restroom Trailer, Barrier System, +2 overhires (1/2 yr) Speed Alert Trailer Continued Funding for Apparatus; Detached Apparatus Building; Retention/Recruitment Fire Land Acquisition for 2nd Station Rescue Trailer Complement; ATV Strategies [OT Calculation] Components; Rescue Equipment Street Paving, 2 Vehicles, Swap Loader; Storm Drainage Pipe Replacements, 2 Mowers, Lake Louise Exercise + 1 new in Grounds Public Works Waterwheel Area Improvements; Equipment Replacement; +1 new in Stormwater Nature Park Stormwater Project* Message Board; Arrow Board Waterline Replacements*, 2 Vehicles; Meter Replacements, + 1 new in WTP Water Reems Creek Road Waterline Extension* Light Tower, WTP Equipment +1 new in Distribution Insulate Pipes at WTP (Chlorine Analyzer; PRV & Valve) FY206-2027 Requested Capital Projects, Equipment, and Personnel • Sustainability and Resiliency in Service Delivery with Anticipated Growth • Employee Recruitment/Retention • Facility Needs • Maintenance • Future Growth • Strategic Plan Alignment Town Manager Focus Areas  • Sidewalks • Streets • Parks, Trails, Greenways • Downtown Restrooms • Increased Outdoor Dining • Community Engagement • Land Acquisition for Fire, Police, or Combined Facility • Youth Engagement • Main Street Nature Park Stormwater Project • Water System Improvements • Emergency Preparedness • Recovery and Resiliency Strategic Plan Alignment • Service Delivery Expectations • Personnel Matters • COLA/Merit Increase • Pay Study/Market Adjustments • Overtime Calculations • Staffing Increases to Handle Anticipated Growth • Additional Needed Facilities • Street Program/Sidewalk Program Funding Town Council • Revenue Neutral/Tax Rate Increase Conversation & • Town Council Wishes and Expectations Preliminary Input  Planned Next Steps: • March 23 at 6pm - Town Council Meeting - Preliminary Conversation/Input (cont’d) • April 13 at 6 pm - Budget Workshop #2 - Manager’s Presentation of Budget • April 27 at 6pm - Town Council Meeting - Conversation/Input (cont’d) • May 11 at 6pm - Budget Workshop #3 and Public Hearing on Budget • May 18 at 6pm - Town Council Meeting - Conversation/Direction (cont’d) • June 8 at 6pm - Budget Workshop #4 and Possible Adoption • June 22 at 6 pm - Town Council Meeting and Adoption (if needed), • Town Council to reach out with questions or ideas Scottie Harris, Budget Officer sharris@weavervillenc.org 828-645-7116 Tonya Dozier, Finance Director tdozier@weavervillenc.org 828-645-7116 • General Public Comment at Regular Meetings (required) • Specific Public Comment on Budget at Regular Meetings? • Public Input at Budget Workshops? • Town Manager Public Information Session? • Public Hearing (required) Town Council • Town Council Direction Discussion/Direction on Public Input