Town Council Workshop

TOWN OF WEAVERVILLE TOWN COUNCIL AGENDA Weaverville Community Room at Town Hall Tuesday, January 16, 2024 30 South Main Street, Weaverville, NC 28787 Regular Meeting at 6:00 pm Remote Access Option for General Public via Zoom (unless technical difficulties): https://us02web.zoom.us/j/85948891960 ; Meeting ID: 859 4889 1960 Pg Presenter # 1. Call to Order ......................................................................................................... Mayor Fitzsimmons 2. Updates on Water Projects …………………………...………………………………………………. Town Manager Coffey A. Water Rate Study Update Finance Director Dozier B. Woodfin Emergency Water Interlocal Agreement Update Public Works Dir. Pennell C. Waterline Replacement Program Update Public Works Dir. Pennell D. Resiliency Project Update Water Supervisor Wilson E. Water Treatment Plant Expansion Update Water Supervisor Wilson 3. Phase II Settling Basin Rehabilitation ……………………………………………………………… Water Supervisor Wilson 4. Future Water Projects and Capital Improvement Program …………………………….. 2 Public Works Dir. Pennell 5. Water Capacity Update …………………………………………………………………………………… 3 Public Works Dir. Pennell 6. Future Mars Hill & Marshall Supplemental Water Allocations …………..…………… Town Manager Coffey 7. Council Discussion and Direction regarding Desired Procedure or Order for Water Allocations and Annexation Requests ……………………………………..………….. Town Attorney Jackson 8. Overview of Tentative Funding Plan for Water Treatment Plant Expansion …… 5 Finance Director Dozier 9. Action Items …………………………………………………………………………….……………………… Town Manager Coffey A. Addition of sludge treatment and disposal to WTP scope B. Direction on use of ARPA Funds and Funding Plan C. Target percentage goal for Water Fund unrestricted net position 10. Adjournment ........................................................................................................ Mayor Fitzsimmons General public comments may be submitted during the meeting or in writing in advance on any meeting topic or any other item of interest related to the Town of Weaverville. Normal rules of decorum apply to all comments and duplicate comments are discouraged. The general public comments section of the meeting will be limited to 20 minutes. Comments during the meeting are generally limited to 3 minutes. You must be recognized before giving your comment. Written comments timely received will be provided to Town Council and read during the 20-minute general public comment period as time allows. Written comments are limited to no more than 450 words and can be submitted as follows: (1) by putting your written comment in a drop box at Town Hall (located at front entrance and back parking lot) at least 6 hours prior to the meeting, (2) by emailing to public-comment@weavervillenc.org at least 6 hours prior to the meeting, (3) by mailing your written comment (received not later than Monday’s mail delivery) to: Town of Weaverville, PO Box 338, Weaverville, NC, 28787, Attn: Public Comments. For more information please call (828)645-7116.  TABLE 1 TOWN OF WEAVERVILLE WATER FUND CAPITAL IMPROVEMENTS PLAN YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 7 YEAR 8 YEAR 9 YEAR 10 PROJECT LOCATION COST 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 VEHICLES AND EQUIPMENT: Replace Ford 555E backhoe with skid steer 126,000 126,000 Add emergency generator at Meadowbrook Pump Station 74,000 74,000 Replace Ford F150 Truck at WTP 53,000 53,000 Replace Ford Utility Truck with new utility truck 83,000 83,000 Replace Chevrolet Tahoe at WTP 55,000 55,000 Replace Ford F150 pickup with new pickup 52,000 52,000 Replace GMC Dump Truck with new dump truck 109,000 109,000 MAINTENANCE: Waterline Repair & Replacement Program 5,541,967 541,967 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 500,000 Reappropriated from prior year for equipment ordered but not received by June 30 29,036 29,036 TREATMENT: WTP Expansion including Drum Thickener 18,034,000 12,022,667 6,011,333 T 2 Liquid Chlorine Changeover and Generator Procurement 1,698,500 1,698,500 WTP Expansion Design 1,018,740 1,018,740 WTP Expansion Startup Costs 50,000 F 50,000 Reconfigure the Dubose Hill 1.0 MG storage tank piping and controls to improve water quality 95,000 95,000 Replace the altitude valve with a butterfly valve and electric acuator on the Hamburg Mountain 1.0 MG tank 75,000 75,000 Replace the altitude valve with a butterfly valve and electric acuator on the Ridge 1.0 MG tank 75,000 A 75,000 Replace the altitude valve with a butterfly valve and electric acuator on the Dubose 1.0 MG tank 75,000 75,000 Rehabilitate the existing settling basins and mixing chambers at the WTP after the expansion is completed 650,000 650,000 Equipment at the WTP nearing the end of its life 58,237 58,237 R TOTAL 27,952,480 629,240 15,492,907 6,969,333 602,000 1,259,000 500,000 500,000 500,000 500,000 500,000 500,000 D DIRECT APPROPRIATION 14,550,000 12,022,667 2,527,333 ARPA 1,300,000 1,300,000 FEDERAL FUNDS 1,000,000 1,000,000 GENERAL FUND CONTRIBUTION 1,184,000 1,184,000 ANNUAL CAPITAL OUTLAY 9,918,480 629,240 3,470,240 958,000 602,000 1,259,000 500,000 500,000 500,000 500,000 500,000 500,000 SOURCE: TOWN OF WEAVERVILLE STAFF AND ENGINEER Printed 1/11/2024 8:09 AM Page 1 of 1  TOWN OF WEAVERVILLE· PUBLIC WORKS DEPARTMENT - WATER COMMITMENTS Prepared by: Dale Pennell, Public Works Director REVISED 09-19-2023 Water Line Status Project With current commitment Address Description Number of Gallons per Projected Demand Estimated Demand (commitment expiration Units Connection per NCDEQ standards at 50 GPO/apt and date) (GPO) (GPD) 100 GPO/house Construction (NA) Stoney Knob Mixed Use DeYelo0ment 3 Ganison Road 2 buildlnas w 4 units/bldll 8 625 5 000 5 000 Construction (NAl Palisades at Reems Creek Weaverville Hlohwav 132 aoartments + clubhouse 133 55100 55 100 6 650 Construction (3/612024} 16-18-20 GarTlson Garrison Branch Road 3 commercial bulldlnas 1 14824 14 824 14 824 Construction INA l 6 000 SF RetaM at Northri,w,, Com 49 Northrldoe Commons 1-'kwv 1 oommerclal buildino 1 600 600 600 Pendino f5/15/2024l Ollie Weaver Aoartments 60 Ofll11 Weaver Road 202 an:wtments + clubhouse 202 200-400 55 600 10100 Pendlnll (5/24/2024) 9 Pleasant Grove Townhouses 9 Pleasant Grove Road 40 townhouses 40 400 16 000 2000 Pendlna /8/31/2024) Clarks ChanAI Subdivision 601 Clarks ChanAI Road 13 homes 13 400 5 200 1 300 108@300+ Pendina (10/5/2024) Monticello Family Acartments 171 Monticello Road 7 buildlnas + clubhouse 156 60<tll400 56 600 8 400 Pendlno 1219/2024) 480 Reems Creek Townhouses 480 Reams Creek Road 139 townhouses + clubhouse 139 400 55 600 13 900 Pendln11 13/8/20241 Greenwood Park Union Chaoel Road 73 homes 73 400 29 200 7300 Subtotal Current PrnlAr-ts 293n4 70 074 <>n-<K>il'III Existina but not active meter sets 157 aoen meter sets 157 250 39 250 15 700 on-aoino p,n;-.ted inside-town vacant land dllvelooment (rev 8/27/2020) 250 400 100 000 25 000 on-11oini:i Projected Outside-town-limit residential units 25 400 10,000 2,500 Subtotal On-<Vlina Proie,,tions 149,250 43,200 Total Outstandina Commitments 442,974 113,274 SUMMARY OF PROJECTED WATER DEMANDS (GPO) WTP Average metered and Mars Hill agreement for Current Capacity and unmetered town usage per emergency water usage and pennltted Current % of WTP used day Averaae Unaccounted-for dailv water Outstanding Commitments (see note 3 below) commitment withdrawal orc;ommited Notes June 2023-Auaust 2023 June 2023 - Auaust 2023 (as of Sept 19, 2023} (ap0roved Nov. 15, 2022} 585,408 62,164 442,974 0 1,090,546 1,500,000 72.70% see note 1 below 585,408 62,164 113,274 0 760,846 1,500,000 50.72% see note 2 below OJls■nding Wtr Commilm•PII 09-19-202S Note 1. Chart uses only March - May usage data and NCDEQ projected flow for future commitments. Note 2. Chart uses only March - May usage data with average actual demand for future commitments. Note 3. Proiections do not include anv future flow to the Town of Mars HiN testima1ed 200000 GPDl. I 3  TOWN OF WEAVERVILLE - PUBLIC WORKS DEPARTMENT- WATER COMMITMENTS Prepared by: Dale Pennell, Public Works Director REVISED 12-11-2023 Water Line Status Project with current commitment Address Description Number of Gallons per Projected Demand Estimated Demand (commitment expiration Units Connection per NCDEQ standards at 100 GPO/apt and date) (GPO) lGPD) 100 GPO/home 1' Construction l8/31/2024l Clarks Cha""I Subdivision 601 Clarks Chana1 Road 13homes 13 400 5 200 1300 2\ Conslruction13/8/20241 Greenwood Park Union ChaoelRoad 73homes 73 400 29 200 7 300 3\ Construction 15/24/20241 9 Pleasant Grove Townhouses 9 Pleasant GroveRoad 40 townhouses 40 400 16 000 4 000 4\Construction13/6/2024l 16-18-20 Ganison Garrison Branch Road 3 commercial bulldlnas 1 14824 14 824 3 706 51 Pendina {5/15/2024\ Ollie Weaver Aoartments 60 Ollie Weaver Road 202 aoartments + clubhouse 202 200-400 55600 13900 108@300 + 61 Pendinn 110/5/20241 nPendina l2/9/2024l Montlcello Familv Aoartments 171 MonticelloRoad 7 buildinas + clubhouse 156 601fll400 56 600 14 150 480 Reems Creek Townhouses 480Reems Creek Road 139 townhouses + clubhouse 139 400 55 600 13900 IDPendina110/26/2023\ Windsor Build 300 Hambura Mtn Road 35 homes 35 400 14000 3 500 91 Pendinn In/al Pleasant Grove /Fox ProoerM 6Pleasant GrobeRoad 50 townhouses 50 400 20000 5000 10l Pendlna In /al Northridoe Farms 601 Clarks ChanAIRoad 568homes condos ams 568 400 227 200 56 800 11'Pendinn7n/al ColeRoad Aru>rtments 75ColeRoad 200 acartments �- 200 400 80 000 20 000 Subtotal Current Proiects 574 224 143 556 on.noina Existina meter sets w/o meters 149 250 37 250 9 313 on....,oina Proiected inside-town vacant land develooment oer t zonina (rev 8127/20201 246 400 98 400 24 600 on-aolna Proiected Outside-town-limit individual residential uni s 23 400 9,200 2,300 12) Subtotal On-ooina Proiections 144,850 36,213 Total Outstanding Commitments 719,074 179,769 SUMMARY OF PROJECTED WATER DEMANDS (GPO) WTP Average metered and Mars Hill agreement for Current Capacity and unmetered town usage per emergency water usage and permitted Current% of WTP used day Ave...,ne Unaccounted-for dailv water Outstanding Commitments (see note 3 below} commitment withdrawal or commited Notes Seot 2023 • Nov 2023 Sect 2023- Nov 2023 (as of Dec 11, 20231 (approved Nov. 15, 2022) 638,001 57,889 719,074 0 1.414,964 1,500,000 94.33% see note 1 below 638,001 57,889 179,769 0 875,659 1,500,000 58.38% see note 2 below Outstanding Wlr Cornrnitn.nts 12·11-2023 Note 1. Chart uses only September - November usage data and NCDEQ projected flow for future commitments. Note 2. Chart uses only September - November usage data with estimated actual demand for future commitments. Note 3. Proiections do not lnclude-anv future flow to the Town of Mars Hill Iestimated 200 000 GPDl. I I I I 4  January 16,2024 Weaverville Water Treatment Plant Expansion Project Probable Cost Components of Project: 1. Resiliency (Standby power, disinfection conversion and modifications) $1,698,500 Design, Bidding, and Construction Oversight $98,500 Opinion of Probable Construction Cost $1,600,000 2. Water Treatment Plant Expansion from 1.5 MGD to 3.0 MGD $19,052,740 Design, Bidding, and Construction Oversight $1,018,740 Sludge Rotary Drum Thickener $1,600,000 Opinion of Probable Construction Cost $16,434,000 3. Existing Water Plant Basins/Facilities Rehabilitation $650,000 Design, Bidding, and Construction Oversight $50,000 Opinion of Probable Construction Cost $600,000 Total $21,401,240 Probable costs provided by WithersRavenel Engineering. Funding Sources: 1. Direct Appropriation (Grant) - NC Division of Water Infrastructure $14,550,000 Total grant $15M net of 3% admin of $450,000 2. Federal Grant Funds - Community Project Funding $1,000,000 20% Town match required ($200,000) 3. ARPA Funds $1,283,395 Subtotal $16,833,395 Balance $4,567,845 Other Potential Funding Sources: 4. Water Fund Unrestricted Net Position $3,000,000 Includes $384,150 in Water Capital Reserve Fund 5. Loan from General Fund Excess over 40% Target Balance =$1.5M available $1,500,000 6. Water Resource Development Act (Federal Grant) TBD $4M requested; 25% Town match required 7. Increased water revenue from growth and/or water rate increases TBD 5