Town Council Workshop

TOWN OF WEAVERVILLE AGENDA Weaverville Community Room at Town Hall September 17, 2024 at 6:00 pm 30 South Main Street, Weaverville, NC 28787 Town Council Regular Workshop Pg # Presenter 1. Call to Order .......................................................................................................... Mayor Fitzsimmons 2. Community Center Annual Report …………………………………………………………………… Community Ctr Mgr Myers 3. Current Programming and Operations ………………………………………………………..…… Community Ctr Mgr Myers a. Private Rentals b. Community Programming and Arts (WCPA, formerly WCCHL) c. Facility Management/Maintenance d. Recreation Complex e. Dry Ridge Historical Museum f. Weaverville Tailgate Market Attachment – Community Center Diagram ………………………………………………………. 2 Attachment – Current Facility User Agreement (Rules) ……………………………..…….. 3 Attachment – Current Fee Schedule ………………………………………………………………… 7 Attachment – September Calendar for WCPA ………………………………………………….. 9 Attachment – Dry Ridge Historical Museum Lease …………………………………………... 11 Attachment – Dry Ridge Historical Museum – Quarterly Report ………………………. 18 Attachment – Weaverville Tailgate Market MOU ……………………………..……………… 19 Attachment – Weaverville Tailgate Market – Report/Data ………………………………. 24 4. Current and Future Staffing ……………………………………………………………………………… Community Ctr Mgr Myers 5. Goals/Benchmarks for Community Center Usage …………………………………..………… Town Council 6. Other Discussion or Direction to Staff …………………………….……………………..……..…. Town Council 7. Adjournment …………………………………………….……………………................................... Mayor Fitzsimmons (ALBERT WEAVER ROOM) 2  GENERAL USE AGREEMENT FACILITY RENTAL GENERAL INFORMATION Today’s Date: _____________________________ Renter Name: __________________________________ Renter Email: _________________________________________ Renter Address: __________________________________________________________________________ City, State: ____________________________________ Zip Code:__________________________________ Official Staff Use Only: ☐Resident ☐Non-Resident Staff Initial: _____ EVENT DETAILS Nature of the Event (birthday party, family reunion, club meeting, etc): ☐ One-Time Event ☐ Recurring 1 _______________ __________________________________________________________________________________________________________ Date of Event:________________________________ Event Start Time: _________________________________ Event End Time:_________________________________ Event Set Up Time:_____________________________ Break Down Time: ___________________________________ Maximum Number of Attendees: __________________________________ Please check all furniture and equipment needs that apply. ☐ Tables ☐ Projector/Screen ☐ Chairs ☐ Microphone(s) (# _____________) ☐ Laptop Computer ☐ Speakers/Sound Please check all spaces desired for the event. ☐ Community Center – Multipurpose Room (Capacity: 16 people with tables, 35 w/o tables) ☐ Community Center – Albert Weaver Room (Capacity: 120 people with tables, 165 w/o tables) ☐ Community Center – Kitchen ☐ Community Center – Back Porch/Patio ☐ Community Center – Fireplace ☐ Town Hall – Community Room Will you be serving food at this event? ☐ No ☐ Yes If yes, what kind of food service? ☐ Self-serving ☐Catered by _______________ Will there be animals present at this event? ☐ No ☐ Yes Town Manager (or Designee) Animal/Alcohol Approval: _________ Will you be serving alcohol at this event? ☐ No ☐ Yes Deposit Required [Staff Only] $________ Full Deposit Returned (Staff Only) ☐ Yes ☐ No Fees Required [Staff Only] $________ Amount of Deposit Withheld (Staff Only) $________ Total Required [Staff Only] $________ by __________ Reason Deposit Withheld: BY SIGNING HERE, I ACKNOWLEDGE THAT I AM 21 YEARS OF AGE OR OLDER AND THE RESPONSIBLE PARTY ON THIS EVENT, THAT ALL INFORMATION STATED ABOVE IS TRUTHFUL AND COMPLETE TO THE BEST OF MY ABILITY, AND BY SIGNING I HEREBY AGREE TO COMPLY WITH ALL RULES, REGULATIONS, RESTRICTIONS, AND PROHIBITIONS AS STATED IN THIS AGREEMENT. THIS AGREEMENT IS NOT ASSIGNABLE. A copy of a valid photo ID must be provided by the renter. Renter’s/Responsible Party’s Signature: _____________________________________________________ Date: ____________________ 1 Unless approved by the Town Manager (or Designee), recurring events cannot reserve any space for more than three consecutive dates, and there is a maximum of eight rentals per year per individual renter. 1 3  GENERAL USE AGREEMENT FACILITY RENTAL RESPONSIBLE PARTY – The person completing the rental agreement is the responsible party for the event, must be at least 21 years of age and must be present during the entirety of the event. This person will be considered the responsible party in the case of damage, theft, disturbances, or other incidences during the event. DEPOSITS – A deposit is required for all rentals, unless otherwise waived, modified, or approved by the Recreation Coordinator. The deposit is due with the Rental Application, and no later than 7 days after the reservation is approved. Deposits can be paid via card, check, or cash. If no damages occur, the facility is left clean and orderly, there is no evidence of items from the miscellaneous prohibitions section, and a Police Officer is not required to attend the event for any reason, the security/cleanup deposit will be refunded. The refund amount will be at the discretion of the designated Town staff member. The Town reserves the right to bill for any expenses that exceed the rental deposit, including additional cleaning fees or lost or damaged items. Please allow ten (10) business days for the issuance of a refund of the deposit. FACILITY RENTAL – This rental agreement provides the renter with the right to inhabit the space rented. All other spaces are off limits and entry into unauthorized areas constitute a trespass which will nullify this agreement. The space that you are renting includes the event area, restrooms, and use of the facility parking area. Facility rental DOES NOT INCLUDE the following: • Event staff • Linens or other decorations • Caterers, kitchen/dining utensils, silverware, glasses, or plateware • Cleaning PARKING – Parking is restricted to the designated parking lot located outside of the Community Center. All attending parties must abide by Town parking regulations. Failure to comply with parking regulations may result in the issuance of parking citations. SIGNAGE – On premises signage may be used but must be pre-approved by the designated Town staff member to ensure compliance with Town ordinances and may only be installed via easel, projection, or yard signs. Signage on roadways, street signs, or other public spaces is not allowed. SET-UP, BREAKDOWN, AND CLEANUP – The renter shall be responsible for the set-up and breakdown of equipment. Failure to comply may result in the loss of the security/cleanup deposit. If an individual or group needs additional equipment other than what is provided, it must be secured through alternate outside sources. Sufficient time for set up and break down must be included with the reservation. Groups or entities using rooms and facilities will return the rooms and facilities to their pre-event condition, including the following and failure to do so may result in the loss of the deposit: • Collecting and placing all garbage/recycling in the designated receptables outside of the building • Flushing all toilets • Leaving all facility furniture and equipment as found or as directed by the Recreation Coordinator • Turning off all lights, unless otherwise directed by the Recreation Coordinator. CANCELLATION – Cancellations of a scheduled activity must be made seven business days in advance in order to receive a full refund. Failure to provide required notice will result in loss of all fees paid. Any special circumstances that would merit a refund notwithstanding this policy will be the decision of the designated Town staff member. In the event of an emergency or severe weather, Town Manager or their designee has the authority and right to suspend all activity within the facility and evacuate all individuals to the nearest emergency shelter. PHOTO RELEASE – By signing below I grant permission to the representatives and employees of the Town of Weaverville to take photographs and video during the activity or event and authorize the Town of Weaverville to publish those photos in print and/or electronically for promotional use only. MISCELLANEOUS PROHIBITIONS – a. Confetti, silly string, sand, glitter, and rice are prohibited inside the facilities and on the premises. Birdseed and bubbles are permitted outside only. b. Illegal drugs, gambling, and solicitation is prohibited. c. Any game or activity that is prohibited by North Carolina law, federal law, or local law, is prohibited. d. No open candlewicks; all candles must be enclosed in such a way to prevent risk of fire and damage caused by dripping wax (votive or hurricane-type containers are recommended). e. Nails, hooks, tacks, tape, glue, sticky tack, or screws into any part of the facilities is prohibited. 2 4  GENERAL USE AGREEMENT FACILITY RENTAL f. Items may not be left overnight unless previously authorized. g. Fireworks, sparklers, and other flaming or explosive items are prohibited in the facilities and on the premises. h. Fog machines and grills are not allowed to be used on the premises. i. Fire pits and grills, including charcoal, wood, and propane grills of any size, are not allowed to be used on the premises. j. Balloons are allowed at events held at a Town facility so long as they are securely tethered for the entirety of the event. ADDITIONAL RENTAL RULES, REGULATIONS, RESTRICTIONS AND PROHIBITIONS For any event where minors (18 years of age or younger) will be a majority of the attending guests, a ratio of 1 adult to every 10 minors must be present. The renting party shall be responsible for the orderly behavior of their guests using the facility and must conform to all Facility Use Policies and Town rules and regulations. All events and potential noise disturbances must end no later than 10:00pm to comply with the Town of Weaverville noise ordinance. Cleanup is permitted until 11:00pm. An extension of this cleanup time must be approved by the Recreation Coordinator. No person shall enter or remain in a Town building or facility unless properly clothed. Clothing and footwear appropriate to the event are required at all times. A key may be provided only in the discretion of the Recreational Coordinator, Public Works Director, or Town Manager. Use of the kitchen in the Community Center will be an additional fee. The Community Center kitchen may not be used unless with the Recreation Coordinator’s explicit permission. Animals are allowed inside the facility upon approval by the Town Manager, not including large animals such as horses or livestock. Service animals are allowed with proper documentation. Alcoholic beverages may only be permitted in the Town Hall Community Room and Weaverville Community Center upon approval of the Town Manager. The renting party assumes all responsibilities and liabilities associated with the serving or consumption of alcoholic beverages during their use of the Town’s property and the conduct of the special event. Special Event Insurance is to be purchased through the Renter’s personal insurance policy or Gather Guard, or other similar tenant user liability insurance programoffered by the North Carolina League of Municipalities. The Town, its officers, agents, and employees shall have the right to enter the facility at all times during the rental event to confirm Renting party’s conformance to this policy. If the Town determines, in its sole judgement, that Renting person has breached a term of this policy, the Town Manager shall have the right to immediately terminate this rental agreement prior to the expiration of its term and prior to the conclusion of the event without any refund to the renting person. Under no circumstances may a group or entity use the Town’s insignias, including the Town logos, without the express permission of the designated Town staff member for any events at Town facilities. Failure to conclude the use of a room or facility (defined as more than fifteen minutes beyond the time indicated on the application), may result in the forfeiture of the deposit and additional fees assessed for Police Department enforcement. The renting party shall immediately report defective equipment or unsafe conditions of any equipment or facilities that may endanger anyone to the Town employee in charge of the facility. The renting party shall promptly report all accidents or incidents which result in either personal injury or damage to the property of the Town, an employee, or member of the public, regardless of who is responsible for the damage. The Town Manager reserves the right to deny the use of the rooms and facilities if it is determined that the use is not in the best interest of the Town and public. The Town also reserves the right to evict any group or entity from any room or facility if deemed in the best interest of the Town and public. The renting party will observe and obey all the Laws of the United States and the State of North Carolina; all applicable ordinances of Buncombe County and the Town of Weaverville; all rules, regulations, and requirements of the Buncombe County Health Department; the Weaverville Police and Fire Departments and other authorities of the Town. The renting party will obtain all licenses and permits required by any public body or contract at their expense. No items may be taped or otherwise secured to walls, ceilings, or any surfaces. Any decorations placed must be removed and properly disposed after the event. All left decorations will be considered trash. Town furnishings /equipment may not be removed from the facility. 3 5  GENERAL USE AGREEMENT FACILITY RENTAL Smoking and vaping are prohibited inside the facility, including on the patio. Smoking is allowed outside only in designated smoking areas. Fog machines and grills are prohibited from being used on the premises of the Community Center. Weapons of any kind are prohibited, including guns of any kind and regardless of whether or not a valid permit exists for such weapon. Exemptions apply for active law enforcement and military. The following require approval of the Town Manager: (a) charging for admission; (b) selling tickets or taking subscriptions or collections; (c) selling of merchandise, products, services, etc. A police officer may be required for an activity when deemed necessary by the Town Manager. Any monetary compensation required for such a service shall be included in a contract between the Police Department and the renting party. Any modifications to this rental agreement (including rental times or spaces used) must be made 3 business days before rental date, and approved by Town Staff. WAIVER AND RELEASE LIABILITY BY SIGNING THIS AGREEMENT, I ACKNOWLEDGE THAT I AM THE RESPONSIBLE PARTY FOR THIS EVENT, THAT I HAVE READ AND AGREE TO ABIDE BY ALL OF THE TERMS OF THIS AGREEMENT, AND THAT I AM RESPONSIBLE FOR ANY INJURY, THEFT, DAMAGE, DISTURBANCE, OR OTHER INCIDENT CAUSED OR SUSTAINED DURING THE EVENT. I ALSO ACKNOWLEDGE AND AGREE TO THE FOLLOWING: I acknowledge and understand that the Town of Weaverville is not responsible for any items left in the rented space at the conclusion of the event and that the Town assumes no responsibility for lost, stolen, or damaged personal property. I acknowledge and understand that I am fully responsible for the care of the furniture and equipment during my rental. I understand that I will be held responsible for all cost associated with repairs of replacement of any lost or damaged items in the facility during my scheduled event. Incidences of injury, damage, or other should be reported to the Town of Weaverville Recreation Coordinator immediately. I understand and acknowledge that the entire facility is under video surveillance and recordings may be used for evidence, if necessary. BY SIGNING BELOW I ACCEPT AND ASSUME FULL RESPONSIBILITY FOR ANY AND ALL INJURIES, DAMAGES (BOTH ECONOMIC AND NON- ECONOMIC), AND LOSSES OF ANY TYPE, WHICH MAY OCCUR AND I HEREBY FULLY AND FOREVER RELEASE AND DISCHARGE THE TOWN, ITS INSURERS, EMPLOYEES, OFFICERS, AND DIRECTORS, FROM ANY AND ALL CLAIMS, DEMANDS, DAMAGES, RIGHTS OF ACTION, OR CAUSES OF ACTION, PRESENT OR FUTURE, WHETHER THE SAME BE KNOWN OR UNKNOWN, ANTICIPATED OR UNANTICIPATED, RESULTING FROM OR ARISING OUT OF MY EVENT. I EXPRESSLY AGREE TO INDEMNIFY AND HOLD THE TOWN HARMLESS AGAINST ANY AND ALL CLAIMS, DEMANDS, DAMAGES, RIGHTS OF ACTION, OR CAUSES OF ACTION, OF ANY PERSON OR ENTITY, THAT MAY ARISE FROM INJURIES OR DAMAGES SUSTAINED AS A RESULT OF THE EVENT. THIS AGREEMENT, is signed and entered into as of this day ___________________, by and between the Town of Weaverville and _____________________________. Renter’s/Responsible Party’s Signature: ________________________________________ Date: _________________________________ ________________________________________________________________________________________________________ Town of Weaverville Representative Signature: ______________________________________ Date: _____________________________ 4 6 ATTACHMENT A TO FEE SCHEDULE – FACILITY USE FEES FY 2024-2025 - Adopted 6/18/2024 PRIVATE - MEETINGS, GOVERNMENT, NON-PROFIT, PARTIES, WEDDINGS, EDUCATIONAL, CHURCHES RECEPTIONS TOWN FACILITY LOCATION Resident Non-Resident Resident Non-Resident Employee TOWN HALL* Community Room / Kitchen Deposit $200 $200 $200 $200 $200 Mon-Sun 2 Hours $0 Hourly $10 $15 $15 $30 $10 Daily Maximum $50 $100 $100 $200 $100 COMMUNITY CENTER* Albert Weaver Main Room Deposit $500 $500 $500 $500 $500 Mon-Fri Hourly $20 $30 $40 $70 $15 Mon-Fri Daily Maximum $100 $175 $250 $750 $75 Sat-Sun Hourly $30 $50 $75 $100 $25 Sat-Sun Daily Maximum $200 $325 $500 $1,000 $150 Multi-Purpose Room Deposit $100 $100 $100 $100 $100 Mon-Fri 2 Hours $0 Mon-Fri Hourly $10 $15 $15 $35 $10 Mon-Fri Daily Maximum $50 $100 $125 $250 $50 Sat-Sun Hourly $15 $30 $30 $60 $15 Sat-Sun Daily Maximum $75 $150 $175 $350 $75 Kitchen Deposit $300 $300 $300 $300 $300 Mon-Fri 2 Hours $0 Mon-Fri Hourly $12 $20 $20 $30 $12 7  Mon-Fri Daily Maximum $50 $100 $100 $200 $50 Sat-Sun Hourly $15 $30 $25 $35 $15 Sat-Sun Daily Maximum $75 $150 $150 $400 $75 Back Porch/Patio Deposit $100 $100 $100 $100 $100 *Does not include building access* *Weekend patio Hourly $15 $25 $25 $35 $15 reservations must be made week of* Daily Maximum $75 $150 $150 $350 $75 Add Ons Fireplace Usage $25 $25 $25 $25 $25 Back Porch / Patio $25 $25 $25 $25 $25 *Facility Fees are determined based on hourly increments 8 VIEW THIS ONLINE SUNDAY MONDAY TUESDAY SEPTEMBER 2024 WEDNESDAY THURSDAY FRIDAY SATURDAY 01 02 03 HIIT 8:00 - 8:30AM (A) 04 05 06 07 TAI CHI 9:30 - 11AM (A) LINE DANCE (A) ART OF KNOWING YOURSELF FUNDAMENTALS 9AM BALLROOM 10:30AM - 11:30AM (M) YOGA 10 - 11AM (A) CLOSED FOR THE CANASTA 1:15 - 4:15PM (M) BEGINNER/HIGH DANCING 3:00PM - LABOR DAY HOLIDAY BOARD GAMES 3 - 5PM (P) BEGINNER 10:15AM GENEALOGY 4:30 - 5:30PM (M) TAILGATE MARKET 6:00PM (A) 3 - 6PM IMPROVER 11:30AM ZUMBA GOLD 6PM - 7PM (A) ARTISANS PLANNING 7:15PM (M) LEGO CLUB 4 - 5PM (M) 08 09 YOGA 10- 11AM (A) 10 11 12 LINE DANCE (A) 13 14 BRIDGE 12 - 3PM (M) TAI CHI 9:30 - 11AM (A) FUNDAMENTALS 9AM MUSIC IN THE PARK CHI GONG & MEDITATION YOGA 10 - 11AM (A) 6PM - 8PM GARDEN CLUB 11:30AM (A) BEGINNER/HIGH 2 - 3:30PM (A) BOARD GAMES 3 - 5PM (P) FEATURING TIM TAILGATE MARKET BEGINNER 10:15AM IYENGAR YOGA 5:15 - 6:30PM ZUMBA GOLD 6 - 7PM (A) MCWILLIAMS 3 - 6PM IMPROVER 11:30AM (A) HIIT 8:00 - 8:30AM (A) INFO: LINE DANCE (A) 15 16 17 TAI CHI 9:30 - 11AM (A) 18 19 20 21 FUNDAMENTALS 9AM BALLROOM ART OF KNOWING YOURSELF YOGA 10 - 11AM (A) TAKE TEN YOGA 10 - 11AM (A) BEGINNER/HIGH BEGINNER 10:15AM DANCING 10:30AM - 11:30AM (M) IMPROVER 11:30AM MATINEE CHI GONG & MEDITATION CANASTA 1:15 - 4:15 (A) 5:30PM - BOARD GAMES 3 - 5PM (P) TAILGATE MARKET LEGO CLUB 4 - 5PM (M) PERFORMANCE DROP-IN SESSION 2 - 3:30PM (A) 7:30PM (A) ZUMBA GOLD 6 - 7PM (A) 3 - 6PM STORYTELLING EVENT 7PM (A) 2:30PM (A) HIIT 8:00 - 8:30AM (A) MUST EMAIL TO SIGN UP 22 23 24 TAI CHI 9:30 - 11AM (A) 25 26 27 28 YOGA 10- 11AM (A) LINE DANCE (A) ART OF KNOWING YOURSELF (A) ALBERT WEAVER ROOM BRIDGE 12 - 3PM (M) 10:30AM - 11:30AM (M) YOGA 10 - 11AM (A) FUNDAMENTALS 9AM TAKE TEN (M) MULTIPURPOSE ROOM MATINEE CHI GONG & MEDITATION VACCINE CLINIC AT TOWN HALL 12-6 BEGINNER/HIGH BEGINNER PERFORMANCE BOARD GAMES 3 - 5PM (P) (P) PATIO TAILGATE MARKET 10:15AM 2:30PM (A) 2 - 3:30PM (A) ZUMBA GOLD 6 - 7PM (A) 3 - 6PM IMPROVER 11:30AM WORDPLAY 7 - 8:30PM (M) HIIT 8:00 - 8:30AM (A) 29 30 01 TAI CHI 9:30 - 11AM (A) 02 03 LINE DANCE (A) 04 05WEAVERVILLE ART OF KNOWING YOURSELF FUNDAMENTALS 9AM COMMUNITY CENTER WRITERS YOGA 10 - 11AM (A) YOGA 10 - 11AM (A) 10:30AM - 11:30AM (M) BEGINNER/HIGH BEGINNER 60 LAKESHORE DRIVE, WORKSHOP CANASTA 1:15 - 4:15PM (M) CHI GONG & MEDITATION 10:15AM READING BOARD GAMES 3 - 5PM (P) TAILGATE MARKET WEAVERVILLE 2 - 3:30PM (A) GENEALOGY 4:30 - 5:30PM (M) IMPROVER 11:30AM 7:00PM 3 - 6PM9 LEGO CLUB 4 - 5PM (M) ARTISANS PLANNING 7:15PM (M)  Weaverville Community Programming and Arts 3rd Quarter of 2024 To receive this schedule via email send request to: wcpa@weavervillenc.org All programs are free and open to the public. Weaverville Community Center, 60 Lakeshore Drive, Weaverville 1 Bridge Group #1 2nd Monday 2 Bridge Group #2 4th Monday Pat Rhodes 12:00 - 3:00 PM Marlene Loomis 12:00 - 3:00 PM MR patcroomrhodes@gmail.com Ongoing MR marlenejkl@yahoo.com Ongoing 3 Triple Play Canasta/Intermediate+ 1st & 3rd Tues 4 Yoga (One Hour Session) Mon & Wed Ann Clare 1:00 - 4:00 PM Wendy Lantis 10:00 - 11:00 AM MR aclare122557@gmail.com Ongoing WR bloomingself@gmail.com Ongoing 5 Yoga (Iyengar) 2nd Monday 6 Chi Gong & Meditation Mondays Gabe Pickard 5:15 - 6:30 PM David Ezra 2:00 - 3:30 PM WR redanceinc@yahoo.com Ongoing WR djez55@gmail.com Ongoing 7 Genealogy 1st Tuesday 8 Taoist Tai Chi Tuesdays Carla Mitchell 4:30 - 5:30 PM Pat Lux 9:30 - 11:00 AM MR carladeam@gmail.com Ongoing WR plux363@gmail.com Ongoing 9 Zumba Gold Tuesdays 10 High Intesity Impact Training Tuesdays Angel Trail, PT 6:00 - 7:00 PM Maggie Crisp 8:00 - 8:30 AM WR angel@bigivypt.com No class 8/27 WR margaretcrisp@gmail.com No class Sep 10 11 Board Games on the Patio Tuesdays 12 Wordplay: The WVL Poetry Collective Tuesday, Sep 24 Nancy Fitzpatrick 3:00 - 5:00 PM Mel Kelley 7:00 - 8:30 PM P browneyedgirl463@gmail.com Ongoing MR soulspeakavl@gmail.com Email for information 13 Artisan Players Planning Meeting 1st Tuesday 14 Ballroom Dancing (Sundays) Sep 1: 3:00 - 6:00 PM Janice V. Schreiber 7:15 - 9:15 PM Renee Twilley Sep 15: 5:30 - 7:30 PM MR dreamweaversnc@gmail.com Email for information WR reneetwilley@gmail.com Sep 15: Fox Trot 15 Line Dance Fundamentals Thur Sep 5 - Oct 24 16 Line Dance Beginner/High Beginner Thur Sep 5 - Oct 24 Nina Denninger 9:00 - 10:00 AM Deb Davis 10:00-11:00 AM WR nina.denninger@gmail.com Email to Register WR gentlecurrent@gmail.com Email to Register 17 Line Dance Improver Thur Sep 5 - Oct 24 18 Line Dance High Beginner & Improver Mon Sep 7 - Oct 28 Bonnie Russolillo 11:00 AM - 12:00 PM Bonnie Russolillo 7:00 - 8:30 PM WR bonnieruss1@icloud.com Email to Register WR bonnieruss1@icloud.com Email to Register 19 LEGO Activity Group 1st & 3rd Thur 20 Garden Club Tuesday, Sep 10 Debbie Dobbins 4:00 - 5:00 PM Pat Lux 11:30 AM - 1:00 PM MR legoclubwvl@gmail.com Ongoing WR plux363@gmail.com Email for information 21 Mountain Ballad Traditions Thursday, Sep 19 22 Artisans Take Ten Matinees Sep 20 and 22 Wilma Dykeman Legacy 7:00 PM Janice V. Schreiber 2:30 PM WR jmtotman@yahoo.com All ages, free show WR dreamweaversnc@gmail.com All ages, free show 23 Peace Education Program July 30 - Oct 1 24 Storytelling Class Oct 31 - Nov 21 No Class September 10 Tuesdays Chuck Fink Thursdays MR Register at: jcamp73@gmail.com 10:30 - 11:30 AM MR Register: chuck.storyville@yahoo.com 1:00 - 3:00 PM 25 Writers Workshop Reading Sunday, Sep 29 26 Music on the Knoll Saturday, Oct 12 Sandy Mariaskin Free Event Free evening of music Second Saturdays MR smariaskin@gmail.com 7:00 PM MR wcpa@weavervillenc.org 6:00 PM Contact the Instructor/Group Champion to register for classes or get more information about these activities. WR Albert Weaver Room MR Multipurpose Room P Patio Updated 30 Aug 24/16:00/sem 10 STATE OF NORTH CAROLINA LEASE AGREEMENT COUNTY OF BUNCOMBE THIS LEASE AGREEMENT is made on this the ______ day of __________, 2024, between the TOWN OF WEAVERVILLE, a North Carolina municipal corporation having an address of PO Box 338, Weaverville, NC, 28787 (herein called the “Town”), and THE DRY RIDGE HISTORICAL MUSEUM, INC., a North Carolina non-profit corporation having an address of PO Box 413, Weaverville, NC, 28787 (herein called the “Museum”). The Museum hereby offers to lease from the Town the premises as defined herein and the Town hereby agrees to such lease upon the following TERMS AND CONDITIONS: 1. Premises. The premises that is the subject of this lease agreement is collectively defined as the exclusive use and occupancy of the designated museum space (“museum space”) within the Weaverville Community Center located at 60 Lakeshore Drive, Weaverville, NC, 28787, and the non-exclusive use of the restrooms and corridors within the Weaverville Community Center and outside areas designated by the Town for historical markers (“shared spaces”). 2. Term. The term of the lease is for two years beginning on the 1st day of October, 2024, and is subject to the terms of this agreement. 3. Option to Renew. This lease is automatically renewable for one additional two- year term unless either party gives a minimum 6-month written notice of termination of the lease, and such renewal shall be considered a subsequent term under this lease. Additional or modified terms may apply to the subsequent term as provided herein. Any amendments to the lease provisions for the additional term shall be documented in writing and signed by both parties. 4. Rent. In consideration of the public purposes involved in the use of the premises by the Museum as defined herein, the rent shall be $ -0- per month during the term of the lease. The Town reserves the right to fix a reasonable monthly rental amount for subsequent terms. 5. Alterations, Fixtures and Improvements. The Museum shall not, without the written consent of the Town, install any statues, markers, monuments, or landscaping, or otherwise make any improvements to the outside areas surrounding the Community Center. Except as provided herein, the Museum shall not, without the written consent of the Town, make any alterations, additions, or improvements, in, to or about the premises, or affix any items to the walls, floor, or ceiling within or on the premises. Subject to the repair provisions set out in Section 9(b), the Museum is expressly allowed to attach or secure the following to the walls, but not the ceilings or floors, of the museum space: a. Dividers and displays in order to provide for the safety of Museum staff and volunteers and the general public; 1 11  b. Shelving and cases as necessary for the display of Museum items, collections, and artifacts; c. Sections of beadboard, barnwood, shiplap, and/or vintage wallpaper as deemed necessary by the Museum in order to enhance the educational value of the displays; d. Photographs, historical documents, and other educational material for display purposes; and e. Shelving, cases, and other storage racks for safe storage of the Museum’s archives and collections. 6. Equipment, Furniture and Supplies. The Museum is solely responsible for providing all necessary equipment and furniture for operation of the museum within the museum space portion of the premises. 7. Use. a. The Museum will be allowed to use and occupy the museum space for museum, genealogical, archival, and educational purposes and shall generally be open to the public. The premises shall be used for no other purpose without the written authorization of the Town. The Museum is solely responsible for supervision and security of the designated museum space. b. The Museum will be allowed to use and occupy the shared spaces to the extent necessary to provide access to restrooms and to provide reasonable access to display cases within the corridors containing museum items and artifacts. c. The normal operating hours of the Museum, where the Museum is accessible to the general public, shall be Wednesday through Saturday from 11 a.m. to 5 p.m. during the months of April through November and Thursday through Saturday from 11 a.m. to 5 p.m. during the months of December through March. These times can be modified by the Museum upon consent of the Town Manager or her designee, which consent shall not be unreasonably withheld. The Museum can also be open at other times by appointment and for educational programming as a part of its normal activities as long as those times do not conflict with other Community Center programming or events. d. Upon one week’s prior written notice and with the consent of the Town Manager, or their designee, the Museum may hold meetings and other functions on the premises outside their normal activities and normal times of operation. The Town Manager’s consent shall not be unreasonably withheld. 8. Conditions. In addition to providing the public with access to the Museum’s displays and genealogical information, the consideration of this lease includes the following obligations that must be undertaken by the Museum: i. Installation and maintenance of permanent display items within the museum space reflecting the Town’s history and its diverse inhabitants; 2 12  ii. Installation and maintenance of two (2) permanent display cases, subject to advance approval by the Town Manager or their designee, one of which must provide accurate information on the general history of the Town of Weaverville; iii. The installation and maintenance of four (4) display cases that rotate on a quarterly basis with the schedule and topics approved in advance by the Town Manager or their designee; iv. A non-voting member on the Museum’s Board of Directors selected by the Town Manager; and v. Accurate collection of visitor data and quarterly reporting to Town Manager or their designee. b. The Lessee must incorporate all relevant public health directives and federal, state, or local emergency directives or orders into its operational planning. 9. Care and Maintenance of Premises. a. The Museum acknowledges that the premises are in good order and repair. The Museum shall, at its own expense and at all times, maintain the premises in good and safe condition and shall surrender the same, at the termination hereof, in as good condition as received, except for normal wear and tear. b. The Museum must follow all rules and regulations established by the Town for the Community Center concerning the safety, security, and general use and upkeep of the facility and its grounds. c. The Museum must keep all equipment and furniture in safe working order. Items within the museum’s collection do not have to be in working order, but must be made safe prior to display or storage within the premises. d. The Museum must keep the premises orderly and clean. The Town agrees to provide routine cleaning services for the shared spaces including the restrooms. e. The Museum is responsible for taking all trash and recyclables from the museum space to the designated trash and recycling carts on at least a weekly basis. The Town is responsible for providing adequate trash and recycling receptables for the premises and for placing trash and recyclables from the shared spaces into the appropriate trash and recycling carts. f. The Museum will be responsible for adhering to the Town's security plan for the Community Center. Museum shall immediately notify the Town of any breach of security or breach of security protocol. g. Approval from the Town Manager must be received before any items are affixed to the walls or doors within the museum space. No items may be affixed to the walls or doors within the shared space. It is preferred that posters, announcements, artwork, etc. be mounted on a centralized bulletin board that can be moved when needed. 3 13  h. The Lessee must incorporate all relevant public health directives and federal, state, or local emergency directives or orders into its cleaning and maintenance planning. 10. Repairs. a. The Town shall provide all maintenance and repairs to the Community Center facility, including the roof, structural foundation, electrical, plumbing, and the HVAC system. The Museum shall be financially responsible for all repairs to the premises made necessary due to the Museum’s use of the premises, normal wear and tear excepted. The Museum must immediately notify the Town Manager of any repair or maintenance needed within or on the premises. b. The Museum shall be responsible for returning the museum space to its original condition, normal wear and tear excepted, at the end of the lease term or upon earlier termination as provided in this agreement. This includes, but is not limited to, the repair of any and all damage to the walls due to the removal of items affixed or attached to or hung on the walls as allowed by Section 5. 11. Ordinances and Statutes. The Museum shall comply with all statutes, ordinances and requirements of all municipal, state and federal authorities now in force, or which hereafter are in force, pertaining to the premises affecting the use thereof by the Museum. 12. Assignment and Subletting. The Museum shall not assign this lease or sublet any portion of the premises without prior consent of the Town. Any such assignment or subletting without consent shall be void and, at the option of the Town, shall terminate this lease. 13. Utilities. For this term of the lease the Town shall pay for all utilities, including electricity, water and sewer, and internet, related to the premises, including the museum space. Town reserves the right to reasonably charge the Museum for utilities for subsequent terms with an amount to be negotiated. 14. Entry and Inspection. The Museum shall permit Town or Town's agents to enter upon the premises at reasonable times and upon reasonable notice, for the purpose of inspecting and/or performing routine or as-needed maintenance on the premises. 15. Indemnification. The Town shall not be liable for any damage or injury to the Museum, or any other person, or to any property, occurring on the premises or any part thereof, and the Museum agrees to hold the Town harmless from any claims for damages, except for the Town's own negligence. The Museum, its officers and employees shall, through the signing of this document by an authorized party or agent, indemnify, hold harmless, and defend the Town, and its officials, agents, and employees from all suits and actions, including attorney's fees and all cost of litigations and judgment of every name and description brought against the Town as a result of loss, damage or injury to 4 14  person or property resulting from the Museum's use and occupancy of the premises. 16. Insurance. a. General Liability. The Museum, at its expense, shall maintain public liability insurance which shall name the Town of Weaverville as an additional insured party on the policy. This coverage must be carried through an A-rated company recognized in the State of North Carolina, and must have a combined single limit for bodily injury and property damage of not less than $1,000,000; insuring the Town against all claims, demands, and causes of action whatever for injuries received, or damage to property in connection with the use, occupancy, management, and control of the premises while in the use by the Museum. The Museum shall provide the Town with a Certificate of Insurance as evidence of liability insurance and agrees to notify the Town of any modification, cancellation or other changes in liability insurance. The Certificate of Insurance shall provide for at least a ten-day written notice to the Town in the event of cancellation or material change of coverage. To the maximum extent permitted by insurance policies owned by the Museum, the Museum waives any and all rights of subrogation which might otherwise exist. b. Property Loss/Damage. The Town, at its expense, agrees to maintain property loss coverage on the building and on personal property of the Town contained therein to the extent of its full insurable value and to request a non-subrogation clause. c. Personal Property Loss/Damage. The Museum, at its expense, shall maintain insurance in such amounts as are deemed advisable by the Museum to adequately cover the loss of personal property located on the premises, including but not limited to items contained in the museum collection. 17. Eminent Domain. If the premises or any part thereof, or any other part of the building materially affecting the Museum's use of the premises, shall be taken by eminent domain, this lease shall terminate on the date when title vests pursuant to such taking. The rent, and any additional rent, shall be apportioned as of the termination date, and any rent paid for any period beyond that date shall be repaid to the Museum. The Museum shall not be entitled to any part of the award for such taking or any payment in lieu thereof. 18. Option to Terminate by Museum. The Museum shall have the option to terminate this lease, with or without cause, upon providing the Town with a 30- day advance written notice. 19. Option to Terminate by Town. The Town shall have the option to terminate this lease as follows: a. Should the Museum be in default of any provision of this lease agreement, the Town shall have all remedies under the provisions of Paragraph 20 below. 5 15  b. Should the Museum lose its non-profit, 501(c)(3) status, the Town shall have the right to terminate this lease for cause upon 90 days advance written notice. c. Should the Museum cease operating as a museum on the premises for more than 45 days, then the Museum shall be deemed to have abandoned this lease and the Town shall have the right to terminate for cause upon 90 days advance written notice. For the purposes of this section, the failure to be open to the general public without substantial justification shall be deemed a cessation of operations. Substantial justification to be temporarily closed to the public includes, but is not limited to, active reorganization of museum displays. d. Should the Museum not be able to operate for enough hours to provide the general public with sufficient access to the museum, then the Town shall have the right to terminate for cause upon 90-days advance written notice. For the purposes of this provision, operating hours of 24 or more per week during the months of April through November and operating hours of 18 or more per week during the months of December through March, shall be deemed sufficient access for the general public. e. Should the Town reasonably determine that its operational and/or facility needs require additional space within the Community Center, then the Town shall have the right to terminate the lease upon at least 6 months advance written notice to the Museum. 20. Town's Remedies on Default. If Museum defaults in the payment of rent or utilities, or defaults in the performance of any of the other covenants or conditions hereof, Town may give Museum notice of such default and if Museum does not cure any such default within thirty (30) days after giving such notice (or if such other default is of such nature that it cannot be completely cured within such period, if Museum does not commence such curing within such thirty (30) days and thereafter proceed with reasonable diligence and in good faith to cure such default), then Town may terminate this lease on not less than thirty (30) days' notice to Museum. On the date specified in such notice the term of this lease shall terminate, and Museum shall then quit and surrender the premises to the Town, but the Museum shall remain liable as hereinafter provided. If the lease shall have been so terminated by Town, Town may at any time thereafter resume possession of the premises by any lawful means and remove Museum or other occupants and their effects. No failure to enforce. any term shall be deemed a waiver. 21. Security Deposit. Town hereby waives the requirement of a security deposit during this term, but reserves the right to require one during any subsequent term of this lease. Should one be required the security deposit shall be held as security of the performance of Museum's obligations under this lease, including without limitation, the surrender of possession of the premises to Town as herein provided. 6 16 17 18 19 20 21 22 23 From: Weaverville Market <weavervillemarket@gmail.com> Sent: Tuesday, September 10, 2024 9:35 AM To: Sarah Myers <smyers@weavervillenc.org> Subject: WTM Sales Hey Sarah, Here you go. Month Monthly Total Avg # of vendors Monthly % turned in January $11,748.73 18 59% February $10,239.15 21 51% March $13,186.76 28 53% April $15,718.34 34 56% May $16,233.41 30 50% June $17,347.63 32 47% July $19,732.92 27 47% August $15,467.19 29 49% Weaverville Tailgate Market Open Every Wednesday 3 to 6 pm Weaverville Community Center 828-484-6796 24