City Council - Regular Meetings

The Work Session and Regular Meeting will be available to the public via teleconference ONLY. Instructions on listening through your phone or computer to the teleconference are available at webstergroves.org/teleconference. Please note, residents can share comments virtually via Zoom using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. [Please note, due to the ongoing pandemic, masks will be required at all City buildings by all regardless of vaccination status.] CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: FEBRUARY 1, 2022 5:45 P.M. LOCATION – CITY HALL (AVAILABLE TO THE PUBLIC VIA TELECONFERENCE ONLY) #4 E. LOCKWOOD AVENUE 1. BOARD AND COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPIC: • Diversity, Equity, & Inclusion Final Presentation 5. APPOINTMENTS TO BOARDS AND COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  To view the full text of ordinances, resolutions, and minutes, please click their titles. [NOTE SPECIAL START TIME] CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: FEBRUARY 1, 2022 8:00 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD (AVAILABLE TO THE PUBLIC VIA TELECONFERENCE ONLY) The Work Session and Regular Meeting will be available to the public via teleconference ONLY. Instructions on listening through your phone or computer to the teleconference are available at webstergroves.org/teleconference. Please note, residents can share comments virtually via Zoom using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. [Please note, due to the ongoing pandemic, masks will be required at all City buildings by all regardless of vaccination status.] Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. RECOGNITION – Black History Month III. REMARKS OF VISITORS IV. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER V. NEW BUSINESS 1. Bill #9179 – First & Second Reading - An Ordinance Levying the Cost of Abating Certain Nuisances (Cut/Trim, Remove Trash and Debris, Dump Fees, Etc.) as Special Tax Bills Against the Properties Hereinafter Described and Constituting Levies as Liens on the Respective Properties 2. Presentation - Employee Policies and Total Compensation 3. Resolution #2022-09 – Amending Personnel Policy 3.04 Related to Vacation Leave 4. Resolution #2022-10 – Amending Personnel Policy 4.03 Related to Sick Leave  To view the full text of ordinances, resolutions, and minutes, please click their titles. VI. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – January 18, 2022 2. Resolution #2022-07 – Authorizing the City Manager to Purchase One Utility Cart for the Parks Department 3. Resolution #2022-08 – Authorizing the City Manager to Purchase a Replacement Ball Field Groomer for the Park Maintenance Division 4. Liquor License – Application for Energy Marketing (Energy Express), 7741 Big Bend Blvd., to Upgrade Their Liquor License to Sell All Types of Intoxicating Liquor at a Convenience Store with Gasoline (Including Sundays) 5. Liquor License – Application for Gas Mart 29, 7996 Big Bend Blvd., to Upgrade Their Liquor License to Sell All Types of Intoxicating Liquor at a Convenience Store with Gasoline (Including Sundays) 6. Liquor License – Application for Webster Groves BP, 8665 Big Bend Blvd., to Upgrade Their Liquor License to Sell All Types of Intoxicating Liquor at a Convenience Store with Gasoline (Including Sundays) 7. Liquor License – Application for Webster Service & Wash, LLC, 3157 S. Brentwood Blvd., to Upgrade Their Liquor License to Sell All Types of Intoxicating Liquor at a Convenience Store with Gasoline (Including Sundays) VII. APPOINTMENTS TO BOARDS AND COMMISSIONS VIII. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] IX. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: WEDNESDAY, FEBRUARY 16, 2022  BILL #9179 ORDINANCE #9179 AN ORDINANCE LEVYING THE COST OF ABATING CERTAIN NUISANCES (CUT/TRIM, REMOVE TRASH AND DEBRIS, DUMP FEES, ETC.) AS SPECIAL TAX BILLS AGAINST THE PROPERTIES HEREINAFTER DESCRIBED AND CONSTITUTING LEVIES AS LIENS ON THE RESPECTIVE PROPERTIES WHEREAS, the City Manager, in compliance with Chapter 31 (the Comprehensive Nuisance Ordinance) and/or Chapter 30 (Existing Structures Code) of the Code of the City of Webster Groves, did properly cause the abatement of certain violations and nuisances by removing the growth of grass/weeds, dead trees, debris, and other dangerous conditions, by and through contracts with: Allen Outdoor Solutions, Inc. 7219 Weil St. Louis, MO 63119 JW’s Landscaping & Lawn Care, Inc. 87 Sandau St. Louis, MO 63119 on the premises described herein; and WHEREAS, Chapters 30 and 31 of the Code of Webster Groves require the City Council to assess against each lot concerned a special assessment equivalent to the expense incurred in removing such nuisances for the benefit of each lot concerned and the safety and general welfare of the community; and WHEREAS, after due notice to each individual property owner, the City Manager has certified such expense to the City Council, showing the lot and block numbers and dates on which the removal and/or abatement of the violations and/or nuisances occurred and the names and addresses of each respective owner, if known. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES AS FOLLOWS: Section 1: There is hereby assessed against each of the following described lots a special assessment in the amount shown opposite each lot, which is the sum equivalent to the expense incurred by the City of Webster Groves in removing and abating each of the violations and nuisances, and the City Clerk is directed to issue a special tax bill in the amount of the expenses for each respective lot benefitted. Section 2: The aforesaid special tax bills shall be due and payable thirty (30) days after their issuance by the City Clerk, shall bear interest at the rate of eight percent (8%) per annum from and after thirty (30) days after issuance, and shall be a lien against each respective lot against which they are issued until paid. Section 3: The City Manager is hereby authorized to enforce the collection of each lien and charge recording and releasing fees, as provided by law, and the City may also forward all necessary information and documents to the Collector of Revenue of St. Louis County, Missouri, so as to have each special tax bill added 1 to the real property tax rolls as provided by law. Section 4: This ordinance shall not be printed in the Code of Webster Groves. Section 5: This ordinance shall be in full force and effect from and after its passage and approval as provided by law. Passed and approved this ____ day of _____________, 2022. _________________________________________ MAYOR ATTEST: ___________________________________ CITY CLERK 2  Compensation & Classification Study Recommendations and Budget Capacity February 1, 2022 Webster Groves City Council AGENDA TODAY Five-Year Plan Overview & Capacity for Increases Compensation and Classification Study Recommendations Policy Change Recommendations Implementation and Financial Impact  BUDGET CAPACITY FOR COMPENSATION AND CLASSIFICATION RECOMMENDATIONS FIVE-YEAR PLAN HIGHLIGHTS STRUCTURAL DEFICIT +1.10% +4.29% FY18 FY22 FY18 FY22 REVENUE EXPENDITURES GENERAL FUND SPENDING IS NOT SUSTAINABLE TO REVENUES www.webstergroves.org/626/Five-Year-Fiscal-Plan  FIVE-YEAR GENERAL FUND FORECAST 25 Expenditures 20 Revenue w Transfers MILLIONS 15 Revenue 10 5 0 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27 GENERAL FUND BALANCE HISTORY & LIMITS 4 0 4 ,775 8,57 0,00 Fund Balance ,75 $931 88 ,05 15,000,000 05 1, 2 $ $ 00 $4 ,0 Transfer to GF 4 1,84 $ 10,000,000 Fund Balance Policy MILLIONS Resolution 2009-44 50% of the General Fund 5,000,000 Expenditures held in Fund Balance for reserve use. 0 FY18 FY19 FY20 FY21 FY22 $9.74 Million  GENERAL FUND STATUS IN FY2023 Estimated Revenue Expenditures (no transfers) (no increase from FY22) $15.273 Million $19.477 Million General Fund Deficit $-4.204 Million Fiscal Year 2023 Budget Instructions No increases in staff count. No overall increase in General Fund expenditures.  BUILDING A 3-YEAR PLAN TO CLOSE THE DEFICIT % of General Department Amount % of Reduction Fund Budget Executive and Legislative $50,000 1.6% Finance and Administration $600,000 19.35% 19.69% Police $750,000 24.19% Fire $750,000 24.19% 53% Public Works $300,000 9.67% 9.6% Parks and Recreation $500,000 16.12% 13.04% Planning and Development $150,000 4.83% 4.6% THREE YEAR PLAN TO CLOSE DEFICIT 20 Revenue w Transfers Expenditures 15 Revenue MILLIONS 10 5 0 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26 FY27  Compensation and Classification Study Recommendations Current State 43 Unique Salary Ranges for 59 Job Classifications 34% of positions at or above the Market Maximum. 25% of positions within an acceptable distance from the Market Average. 41% of positions are under the Market Average. City is above average in overall tenure, which is positive. However, those aged 50 and over represent 38% of all employees and the City should expect ongoing steady turnover due to retirements. Compensation and Classification Study Recommendations COMPENSATION PHILOSOPHY Set compensation at Market Average. Align 59 Job Classifications to 17 Pay Grades. D, E, F, G, H, I, J, K, L, M, N, O, P, Q, R, S, Z  Compensation and Classification Study Recommendations IMPLEMENTATION Move all non-unionized staff into new ranges; only adjust those under range to new minimums. $141,189.15 Adjust all other non-unionized staff within new ranges with 3% COLA adjustment. $177,671.73 Collectively Bargain with unionized staff for increase. Policy Change Recommendations 1. Vacation Leave Policy - Policy 3.04 2. Sick Leave Policy - Policy 4.03 Vacation and Sick Leave Policy Changes do not affect Firefighter/Paramedics and Fire Captains; any changes to these policies must be collectively bargained. Vacation Leave Policy - Policy 3.04 OVERVIEW Requires Vacation Usage every year for work/life balance. Lowers Carryover Amount to market per Study. All hours accrued in excess of the maximum are retained for employee use. Vacation Accrual pauses when maximum amount is reached; transition period to May 20 of this year to allow usage of the vacation while maintaining ability to earn more. Vacation Leave Policy - Policy 3.04 MANDATORY VACATION POLICY One (1) workweek of continuous vacation leave must be used annually after two (2) years of employment. This leave must be taken from the vacation leave accrual of the employee. Exceptions to this policy may only be granted by the City Manager, upon recommendation from the department director.  Vacation Accruals - Policy 3.04 BI-WEEKLY ANNUAL ACCRUAL LIMIT & NEW CURRENT CARRYOVER YEARS OF SERVICE ACCRUAL (hours) CARRYOVER AMOUNT AMOUNT Less than 5 Years 3.6924 96 Hours (12 days) 144 Hours 5 - 9 Years 4.6154 120 Hours (15 Days) 180 Hours 10 - 14 Years 5.5385 144 Hours (18 Days) 216 Hours 15 - 19 Years 6.4616 168 Hours (21 Days) 252 Hours 20+ Years 7.3847 192 Hours (24 Days) 288 Hours Sick Leave Policy - Policy 4.03 OVERVIEW Lowers Accrual to market per Study; accrual amount of 720 hours is 12 weeks (in-line with FMLA leave). All hours accrued in excess of the maximum are retained for employee use. Payout of Sick Leave at Separation continues for those that are or reach age 50 or more and 10 years of service or more in Calendar Year 2022. Employees that fall outside of that category will no longer be eligible for payouts.  Sick Leave Accruals - Policy 4.03 Accrual CURRENT NEW EMPLOYEE TYPE Per Maximum Accrual Maximum Accrual Month Full-Time Employees 8 1200 720 Firefighters, Fire Captains, and Battalion Chiefs 12 1800 1800 75% Part-Time Benefitted 6 900 540 50% Part-Time Benefitted 4 600 360 Sick Leave Payouts- Policy 4.03 Policy had been previously changed to end payouts to all employed hired after January 1, 2022. NEW POLICY Only full-time and benefitted part-time employees that will have obtained at least fifty (50) years of age and at least ten (10) years of service with the City in calendar year 2022 are eligible for payment of sick leave upon separation. Eligible employees would be paid under the current policy formula for any hours in their sick leave bank.  FIVE-YEAR TRENDS: SEPARATION PAYOUTS FY18 $279,273.36 19 Employees 15 FY19 $153,431.83 Employees $904,695.83 FY20 $77,015.66 14 Employees Total 22 FY21 $225,498.62 Employees 17 FY22 YTD $169,026.36 Employees 0 100,000 200,000 300,000 COMPENSATION & CLASSIFICATION RECOMMENDATIONS IN BUDGET CONTEXT IMPLEMENTATION COSTS POLICY CHANGE SAVINGS (future) $318,860.87 (straight salaries) $571,535.94 $400,000 (estimate including benefits) ESTIMATED PAYOUT LIABILITIES TO FUND IN FY2023 $867,631.00 MANAGEMENT RECOMMENDATIONS Compensation Implementation Fully Implement Study Recommendations effective, May 21 for all non-unionized employees MANAGEMENT RECOMMENDATIONS What Does This Mean? All non-unionized positions assigned to new grade All non-unionized employees brought up to new minimum All non-unionized employees within new range given a 3% COLA adjustment Cost for 3 pay periods remaining in FY2022 - $46,153.85 MANAGEMENT RECOMMENDATIONS How is it funded in FY22? Effect on FY2023 Budget Estimated savings of Funding for the increase included in base budget. $150,000 from To not increase overall budget, $318,860.87 plus FY2022 budget (new benefits costs (estimated $400,000 total) will need estimates available to be cut from other areas of the budget to hold the early March) line. Move compensation change dates to new date(s) of January 1 and/or May 1. MANAGEMENT ACTIONS ON CONTROLLING SPENDING FOR GENERAL FUND DEFICIT Targeted Hiring Freeze Potential Staffing Reduction Plan Potential Reduction in Services MANAGEMENT RECOMMENDATIONS Why Move Forward with Policy Changes and Comp & Class During Deficit Year? Last budget year Council funded a COLA increase but not the performance pay with the understanding Comp & Class would help make data driven decisions. 41% of positions are under the Market Average. Employees aged 50 and over represent 38% of all employees and the City should expect ongoing steady turnover due to retirements. Must be competitive as we recruit key positions, especially skilled labor. Attracting high-quality employees demands at least the market rate in our competitive market. MANAGEMENT RECOMMENDATIONS Policy Changes Approve Resolutions 2022-09 and 2022-10 to implement policy changes and achieve $571,535.94 in future savings  FISCAL IMPACT OF PROPOSED POLICY CHANGES TOTAL HOURS TOTAL SICK TOTAL HOURS TOTAL SICK Assumptions: All sick time accruals are actual hours as of January 25, 2022 except SICK HOURS TOTAL ACCRUED # OF # OF FOR PAYOUT PAYOUT FOR PAYOUT PAYOUT for those General Employees, less than 50 years of age and less than 10 years of ACCRUED VALUE EMPLOYEES EMPLOYEES (CURRENT) (CURRENT) (PROPOSED) (PROPOSED) service. For that cohort, sick hour accrual affecting current payout is assumed to be the average number of hours for those employess less than 50 with more than 10 years of service (747.588588 hours). Payout for General and Fire Union Employees 79,127.44 $ 2,764,941.57 149 77,883.15 $ 1,383,951.35 71 51,979.33 $ 812,415.40 with less than 10 years of service is calculated for this demonstration at 25% of the SICK TIME sick accrued hours. BREAKOUT BY POLICY CATEGORY Type GENERAL EMPLOYEES LOCAL 2665 (FIRE UNION) MEMBERS Group A B C D E F FA FB FC FD FE FF Age 50+ 50+ 50+ 49- 49- 49- 50+ 50+ 50+ 49- 49- 49- Years of Service 20+ 10-19 10- 20+ 10-19 10- 20+ 10-19 10- 20+ 10-19 10- # of FTE 24.00 8.00 17.00 8.00 8.00 48.00 5.00 1.00 0.00 4.00 8.00 18.00 Accrued Hours 25,285.33 7,529.93 3,372.22 7,751.19 5,980.71 35,884.25 3,214.57 529.84 0.00 3,690.80 8,441.76 3,287.10 Total Payout $ 492,473.62 $ 61,989.90 $ 24,519.69 $ 156,010.92 $ 107,003.16 $ 284,002.18 $ 50,201.72 $ 3,821.49 $ - $ 57,657.16 $ 124,936.46 $ 21,335.06 TOTAL TOTAL VACATION TOTAL COMPENSATORY ADMINISTRATIVE COMP TIME HOURS #OF TOTAL VALUE OF VACATION TIME #OF EMPLOYEES ACCRUED ACCRUED HOURS ACCRUED ACCRUED ACCRUED EMPLOYEES COMPENSATED ABSENCES VALUE VALUE ACCRUED VALUE TIME LEAVE 2,554.34 94 $ 86,980.55 720 18 $ 36,925.84 20,222.37 $ 699,732.06 $ 4,167,362.60 ANNUAL HOURS TOTAL DIFFERENCE BETWEEN TOTAL VALUE OF PAYOUTS TOTAL VALUE OF PAYOUTS PERSONAL HOLIDAY PAY # OF PAID HOLIDAYS (ANNUAL) ACCRUED EMPLOYEES ACCRUED UNDER CURRENT POLICY UNDER PROPOSED POLICY CURRENT AND PROPOSED HOURS ANNUALLY VALUE POLICY HOLIDAYS 6,160.00 $ 540,960.36 DAYS 1,192.00 149 $ 37,822.22 $ 2,170,663.96 $ 1,599,128.01 $ 571,535.94 ESTIMATED PAYOUTS TO FUND Hours and pay rates reflective of January 25, 2022 FY2023 SICK LEAVE PAYOUTS UNDER SICK LEAVE PAYOUTS IN LEGEND CURRENT POLICY IN GREEN PROPOSED POLICY IN YELLOW $867,631.00  RESOLUTION #2022-09 AMENDING PERSONNEL POLICY 3.04 RELATED TO VACATION LEAVE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, the attached policy, entitled Exhibit A, be adopted to replace current Personnel Policy 3.04, and shall be effective retroactive to the pay period beginning January 29, 2022. ADOPTED this__________ day of_________________2022. ___________________________________________ Mayor ATTEST: ___________________________________ City Clerk  EXHIBIT A City of Webster Groves Personnel Policy Policy 3.04 Vacation Leave Policy Scope: Policy Exceptions: All Full-Time Employees Non-Benefitted Part-Time Benefitted Part-Time Employees Employees Elected Officials Municipal Judge A. ACCRUAL For purposes of this section, calculation of an employee’s years of service excludes any leave of absence without pay in excess of thirty (30) calendar days, and any layoff of more than three (3) months’ duration, but does include military leave granted under Policy 4.09. Vacation is accrued as follows: All Full-time Employees, Except Firefighters*: Bi-Weekly Maximum Annual Accrual & Years of Service Accrual Annual Carryover Less than 5 years 3.6924 Hours 96 Hours/12 Days 5 through 9 years 4.6154 Hours 120 Hours/15 Days 10 through14 5.5385 Hours 144 Hours/18 Days years 15 through 19 6.4616 Hours 168 Hours/21 Days years 20 or more years 7.3847 Hours 192 Hours/24 Days Firefighters*: Bi-Weekly Annual Maximum Years of Service Annual Accrual Accrual Carryover Less than 5 years 5.5385 Hours 144 Hours/6 Days 216 Hours/9 Days 180 Hours/7.5 270 Hours/11.25 5 through 9 years 6.9231 Hours Days Days 10 through 14 324 Hours/13.5 8.3077 Hours 216 Hours/9 Days years Days 15 through 19 252 Hours/10.5 378 Hours/15.75 9.6924 Hours years Days Days 20 or more years 11.077 Hours 288 Hours/12 Days 432 Hours/18 Days  NOTE: In the charts above, days are shown for ease of understanding the quantity of vacation leave offered. In all cases, hours shall be used in any calculation of the amount of vacation leave awarded, amount taken, and amount retained. At December 31st of each year, firefighters will lose vacation hours over the maximum annual carryover. All full-time and benefitted part-time employees, except firefighters, shall accrue vacation leave up to the corresponding maximum annual accrual & annual carryover amount according to their years of service. No vacation leave shall be accrued beyond that maximum amount. Any earned vacation leave accrual above the corresponding years of service maximum annual accrual and annual carryover amount, as of the pay-period ending January 28, 2022, is retained in the employee’s vacation accrual. Hours above the maximum so retained, are eligible for employees to take as vacation leave. To ease the transition period of excess vacation usage and ability to continue earning vacation time, employees will continue to accrue vacation time per pay period, not withstanding the maximum accrual amount through May 20, 2022. B. PART-TIME STAFF Only those part-time staff appointed into a position classified as a Part-Time 75% Benefitted or Part-Time 50% Benefitted shall eligible to accrue vacation time. A staff member in the Part-Time 75% Benefitted classification shall earn vacation at 75% of the accrual rate of a regular Full-Time Employee. A staff member in the Part-Time 50% Benefitted classification shall earn vacation at 50% of the accrual rate of a regular Full-Time Employee. Part-time employees’ maximum annual carryover is one and one-half times their annual accrual amount. C. ACCRUAL COMMENCEMENT Regular Full-time and Benefitted Part-time employees regularly scheduled to work at least twenty (20) hours per week will begin to accrue vacation leave on the first day after their first pay period worked ending date. An employee will accrue vacation for the last month in which he or she works, regardless of the date of termination. D. PROBATIONARY PERIOD While vacation leave accrues during a probationary period, no vacation leave shall be granted during an employee’s probationary period, including extensions, unless advance approval is granted by the City Manager. E. WHEN VACATION MAY BE TAKEN Except as provided in paragraph B, vacation leave may be used as earned, provided approval is given by the Department Manager. Vacation Leave may be used at a minimum of (1) whole hour and then increments of (15) fifteen minutes or more after the first whole hour. To the extent practicable, Department Managers shall schedule vacation leaves based upon the requests of the employees, in accordance with the  Department’s operating requirements. Each department may have more specific policies regarding scheduling vacation. F. LEAVE REQUEST FORM REQUIRED Employees requesting a vacation leave must fill out a Leave Request Form. In order to receive consideration, the requested vacation must be approved in writing in advance, as determined by Department Director, by the employee's supervisor or the Department Manager prior to taking the vacation leave. G. VACATION USAGE REQUIRED To maximize work integrity and personal well-being, one (1) workweek of continuous vacation leave must be used annually after two (2) years of employment. A workweek is defined as forty (40) hours of regularly scheduled hours. This leave must be taken from the vacation leave accrual of the employee. Exceptions to this policy may only be granted by the City Manager, upon recommendation from the department director. This section does not apply to firefighters or benefitted part-time staff. H. PAYMENT FOR ACCRUED VACATION UPON TERMINATION An employee that is not on probation when leaving the City’s service shall be compensated for vacation leave accrued to the date of separation, as determined by paragraph A. *For purposes of this policy, “Firefighters” include Firefighter/ Paramedics, Captains and Battalion Chiefs.  RESOLUTION #2022-10 AMENDING PERSONNEL POLICY 4.03 RELATED TO SICK LEAVE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, the attached policy, entitled Exhibit A, be adopted to replace current Personnel Policy 4.03, and shall be effective retroactive to the pay period beginning January 29, 2022. ADOPTED this__________ day of_________________2022. ___________________________________________ Mayor ATTEST: ___________________________________ City Clerk  EXHIBIT A City of Webster Groves Personnel Policy Policy 4.03 Sick Leave Policy Scope: Policy Exceptions: All Full-Time and Benefitted Non-Benefitted Part-Time Part-Time Employees Employees Elected Officials Municipal Judge A. FULL-TIME EMPLOYEES ACCRUAL AND ACCUMULATION OF SICK LEAVE All full-time employees shall be granted eight (8) hours of sick leave for each full month of paid service. A regular employee may accumulate up to seven hundred- twenty (720) hours of paid sick leave. Firefighter/Paramedics, Fire Captains, and Battalion Chiefs who work a 24-hour shift shall accrue sick leave at a rate of twelve (12) hours for every full month of paid service, and may accumulate up to eighteen hundred (1,800) hours of paid sick leave. B. PART-TIME EMPLOYEES ACCRUAL AND ACCUMULATION OF SICK LEAVE Only those part-time staff members appointed into a position classified as a Part-Time 75% Benefitted or a Part-Time 50% Benefitted shall be eligible to accrue sick leave. A staff member in the Part-Time 75% Benefitted classification shall be granted six (6) hours of sick leave for each full month of paid service and may accrue up to five hundred-eighty (580) hours of paid sick leave. A staff member in the Part-Time 50% Benefitted classification shall be granted four (4) hours sick leave for each full month of paid service and may accrue up to three hundred-sixty (360) hours of paid sick leave. C. PARTIAL MONTH ACCRUAL Regular Full-time and Benefitted Part-time employees regularly scheduled to work at least twenty (20) hours per week will begin to accrue sick leave on the first day after their first pay period worked ending date. An employee will accrue sick leave for the last month in which he or she works, regardless of the date of termination. D. PERMISSIBLE USES OF SICK LEAVE Sick leave may be used due to an illness or medical condition of the employee, an appointment with the employee’s health care provider which could not be scheduled outside of working hours, or an illness or medical condition of a member of the employee’s immediate family where the employee is the primary care giver and supervised care is needed, including taking the immediate family member to an appointment with a health care provider which could not be scheduled outside of working hours. A member of the immediate family is defined as the employee’s spouse/domestic partner, child, parent, or other family members residing in the employee’s home. E. SICK LEAVE REPORTING To receive compensation while absent on sick leave, the employee (or his or her immediate family member, as provided in Section 4.03.C) must be sick or injured and shall notify his or her immediate supervisor directly or, if unavailable, the next level supervisor or Department Manager or, if unavailable, the Personnel Director prior to or within thirty (30) minutes after the time set for the beginning of the employee’s daily duties or as may be more restrictive by department policy as necessary to meet public safety needs. When an employee’s absence is for more than three (3) consecutive workdays, of for two (2) consecutive days for Firefighters, the employee may be required to provide a statement from the employee’s or family member’s health care provider indicating there was a medical necessity for the employee’s absence. The Department Manager or Personnel Director may require supporting medical documentation for absences of less than three (3) days where, after consultation with the employee’s supervisor, the pattern or frequency of the employee’s absences creates suspicion that the employee is abusing the sick leave policy. F. USE OF SICK LEAVE Sick Leave may be used at a minimum of (1) whole hour and then in increments of (15) fifteen minutes or more after the first whole hour. G. ADVANCED NOTICE REQUIRED Any period of sick leave which the employee knows about in advance, i.e. non- emergency surgery, must be requested and approved at least 30 days in advance in accordance with the City’s Family and Medical Leave Policy. Otherwise, a request form for sick leave must be filled out immediately upon the employee's return to work. H. PAYMENT UPON SEPARATION This section does not apply to employees who commenced employment on or after January 1, 2022. For employees that commenced employment before January 1, 2022, unused sick leave will not be compensated for in any way at the time of resignation or separation from employment when the employee is below age fifty (50). Upon separation, on or after an employee’s fiftieth (50th) birthday, accumulated sick leave will be paid, subject to the below provisions, at the employee’s normal hourly rate (for Firefighter/Paramedics, Fire Captains, and Battalion Chiefs the hourly rate is calculated based upon a 56- hour work week), per the following schedule: Years of Service % of Accumulated Sick Days Reimbursed Up to 10 years 0% 10 to 20 years 25% More than 20 years 50% Only full-time and benefitted part-time employees that will have obtained at least fifty (50) years of age and at least ten (10) years of service with the City in calendar year 2022 are eligible for payment of sick leave upon separation. Firefighter/Paramedics and Fire Captains employed with the City prior to January 1, 2022, are eligible for this sick leave payment upon separation regardless of their age or years of service in calendar year 2022.  CITY OF WEBSTER GROVES January 18, 2022 The City Council met this date in a regular session, in the City Council Chambers, which was available to the public via teleconference, at 7:37 p.m. Present at Roll Call: Mayor Gerry Welch Councilmember Laura Arnold Councilmember Pam Bliss Councilmember David Franklin Councilmember Emerson Smith Councilmember Sarah Richardson (via teleconference) Absent at Roll Call: Councilmember Karen D. Alexander A quorum was present. Also present: Dr. Marie Peoples, City Manager Mr. Neil Bruntrager, City Attorney Ms. Katie Nakazono, City Clerk REMARKS OF VISITORS Walter Williams stated that he is a Captain Paramedic with the Webster Groves Fire Department. He spoke in opposition to the City’s vaccine and booster requirement. I requested a medical exemption and it was denied. I took the vaccine, three months later I was infected, and now I have natural immunity, and the vaccine… I cannot be prescribed any medical treatment by anyone unless they are medically licensed in the state of Missouri to practice medicine, so how can I be forced to accept this medical treatment? Romans 5:12 basically states that all men are going to die at some point. If I am ok with that, why am I being forced to take a booster that I don’t believe in? Dave Buck read a statement [See Exhibit A]. It was stated that Congresswoman Cori Bush’s office is on the Zoom and they wanted to introduce themselves. UNFINISHED BUSINESS BILL #9176 – THIRD READING On motion of Councilmember Smith, seconded by Councilmember Arnold, BILL #9176 – AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, AUTHORIZING AND DIRECTING THE SUBMISSION OF A BALLOT PROPOSITION TO THE QUALIFIED VOTERS OF THE CITY OF WEBSTER GROVES, MISSOURI, ON APRIL 5, 2022, TO CONSIDER THE QUESTION, “SHALL THERE BE A CHARTER REVIEW ADVISORY BOARD TO MAKE RECOMMENDATIONS TO THE CITY COUNCIL TO REVISE AND AMEND THE CHARTER?”, having been introduced and read twice on January January 18, 2022 4, 2022, was taken up its title read a third time and placed upon its passage to become Ordinance #9176. Mayor Welch stated that she is not in support of this, even though she believes we always have the ability to look at the Charter, but in the past year we’ve been through a lot in this town. We’ve had an initiative petition about duplex housing, the SG Collaborative project, a City Council and Mayoral election coming up, and we had the rejection of the Use Tax. There is just so much that has gone on, I fear throwing the Charter open to a new board is not something I would support at this point. There is a process to change the Charter if we want. Councilmember Franklin stated that hiding from the issue is not going to make the problems go away. A no vote tonight doesn’t make the problems we all know exist within our Charter go away. At the time of her vote, Councilmember Bliss stated that she voted, no, in light of the idea of us deciding as a Council to call for a Charter Advisory Board at a time we feel is appropriate. Mayor Welch called for the vote on Bill #9176. MEMBERS VOTING: AYES: ARNOLD, FRANKLIN, SMITH, RICHARDSON NOES: BLISS, WELCH ABSENT: ALEXANDER Mayor Welch stated that Bill #9176 was approved and would go on the ballot in April. BILL #9177 – THIRD READING On motion of Councilmember Bliss, seconded by Councilmember Arnold, BILL #9177 – AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, AMENDING CHAPTER 42, “LICENSING AND REGULATION OF LIQUOR”, ARTICLE I, “INTOXICATING LIQUOR” BY AMENDING SECTION 42.023 “LICENSES REQUIRED; CATEGORIES” AND SECTION 42.050 “REGULATION OF RETAIL PACKAGE SALES; CONDITIONS OF LICENSE” AND MATTERS RELATED THERETO, having been introduced and read twice on January 4, 2022, was taken up its title read a third time and placed upon its passage to become Ordinance #9177. Mayor Welch called for the vote on Bill #9177. MEMBERS VOTING: AYES: BLISS, FRANKLIN, SMITH, RICHARDSON, WELCH, ARNOLD NOES: NONE ABSENT: ALEXANDER Mayor Welch stated that Bill #9177 was approved. NEW BUSINESS BILL #9178 – FIRST, SECOND, AND THIRD READING – NOT ADDRESSED (TABLED) A motion was made by Councilmember Arnold, seconded by Councilmember Franklin, to table BILL #9178 – AN ORDINANCE AMENDING ORDINANCE NO. #9151 AND NO. #9174 DEFINING THE COMPENSATION FOR CERTAIN EMPLOYEES IN SAID CLASSIFICATIONS. Mayor Welch called for the vote to table Bill #9178. 2 January 18, 2022 MEMBERS VOTING: AYES: FRANKLIN, SMITH, RICHARDSON, WELCH, ARNOLD, BLISS NOES: NONE ABSENT: ALEXANDER Mayor Welch stated that Bill #9178 was tabled. Prior to the vote on the Consent Agenda, Mayor Welch asked about #2022-06 regarding WiFi equipment. She asked about the bidding process and pricing. Assistant City Manager Eric Peterson addressed the process and equipment. CONSENT AGENDA A motion was made by Councilmember Franklin, seconded by Councilmember Arnold, to approve the Consent Agenda. Mayor Welch called for the vote on the Consent Agenda. MEMBERS VOTING: AYES: SMITH, RICHARDSON, WELCH, ARNOLD, BLISS, FRANKLIN NOES: NONE ABSENT: ALEXANDER Mayor Welch stated that the Consent Agenda was approved. The following consent agenda was approved: • Approval of Minutes – January 4, 2022 • Resolution #2022-04 – Authorizing the City Manager to Purchase New Fitness Equipment for the Recreation Complex • Liquor License (Temporary) – Application by Mary Queen of Peace Church, 676 W. Lockwood Ave., to Sell Beer and Wine by the Drink for Consumption on the Premises Where Sold at Their Fish Fry on March 4, 2022 and April 1, 2022 • Resolution #2022-05 – Amending the Budget for Fiscal Year 2022 to Include Expenditures for the Recycling Grant • Resolution #2022-06 – Authorizing the City Manager to Enter into a Contract for Purchase of WiFi and VPN Access APPOINTMENTS TO BOARDS AND COMMISSIONS No Appointments to Boards and Commissions. EXECUTIVE (CLOSED) SESSION Council reconvened the Executive (Closed) Session started prior to the regular meeting. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 8:56 p.m. on motion of the Mayor, duly seconded. 3 January 18, 2022 PASSED AND APPROVED this _______day of ____________________ 2022. ________________________ Mayor ______________ City Clerk 4 From: Dave Buck To: Welch, Gerry; Laura W. Arnold; Pam Bliss; Richardson, Sarah; Alexander, Karen; Emerson Smith; David Franklin; Peoples, Marie; Peterson, Eric; njbatty@aol.com; Perry, Mara; Starkey, Jenny; Nakazono, Katie; Conrad, Jennifer; Davis, Scott; Rehg, Todd; Curtis, Dale; Ellis, Brett; addison.david@wgmail.org; Jo Doll; Kita Quinn; Christine Keller; Alexander Kahn; Allen Todd; simpson.john@wgmail.org; Sandy Wiley Skinner; Jason Adams; Pam Frazier; Tim Brown; Shane Williamson; Jennifer Davis; vespereny.cathy@wgmail.org; Shari Meyers; jjeppers1966@gmail.com; Karen Beck; Courtney Schaefer; Justin Hauke Cc: Parks, Rosa; leehair@sbcglobal.net; Dave Turner; tcturner2002@yahoo.com; cynthiathe1@att.net; Ed Johnson; Gabrielle Kennedy; Bishop-Elect Deon K. Johnson ; Eric Hayes; Stephanie Leonard; revab2@yahoo.com; fbcwg@sbcglobal.net; wgbc@wgbaptist.com; derek.bastian@wrhm.org; Kelvin Cunningham; Amy Cunningham; Jerome; Kevin Brackens; Vincent C. Flewellen, Chief Diversity Officer; croftrj@sbcglobal.net; Toni Hunt; Sebastian Bellomo; RONALD ZAGER; Farrell Carfield; Elyssa Sullivan; Sarah Riss; Arnold Stricker; joeloliver777@yahoo.com; Wynn Miller; Glenn Detrick; Douglas K. Miller Subject: Dave Buck Remarks of Visitors, City Council Mtg., 1/18/22 Date: Wednesday, January 19, 2022 12:01:54 PM Caution: This is an External Message - Please be cautious when opening links or attachments To City Council & City Staff; School Board & Central Office; & and the 19 total candidates running for Mayor, City Council or School Board, "Both our city and school district have clearly made diversity, equity and inclusion a priority and progress has been made on several fronts. In honor of Dr. Martin Luther King, Jr., I HAVE A DREAM that City Council & School Board work together as ONE to solve, once and for all, the two biggest, toughest and most urgent problems and racial inequities in our community with fresh thinking, new ideas and courageous leadership. PROBLEM ONE is the continuing loss and decline of Webster's black community, part of our city's proud history for 156 years since 1866, the year following the end of the Civil War. In 1950, during the height of the North Webster neighborhood, blacks represented over 14% of Webster's total population. Today, that number is 4% and falling.   Unchecked gentrification is forcing long-time and loyal black residents out because they cannot afford to live there anymore. To me, if we do not stop the hemorrhaging, aggressively create new affordable housing and attract new black families to Webster, we will be an all- white Webster in less than 5 years and that would be a very sad day for all of us. Other cities have solved this same problem. There ARE solutions! PROBLEM TWO is the over 20-year existence and continuation of the "Academic Achievement Gap" between the performance of white and black students. More than 7,800 black students have been affected. This problem is not unique to our school district. But other cities and districts have solved the problem and closed the gap with effective solutions, such as universal preschool. There ARE solutions! These are not separate city or school district problems but are two mega-problems they both share responsibility for. The city needs the school district and the school district needs the city. It's ALL of our problem and I'm convinced that the only way we will ever solve them is by city and school district joining forces and working together as one community.   We've got serious problems and we need serious people and serious ideas to solve them. All it takes is the will to start, keep moving forward and never giving up. Thank YOU!"  RESOLUTION #2022-07 AUTHORIZING THE CITY MANAGER TO PURCHASE ONE UTILITY CART FOR THE PARKS DEPARTMENT WHEREAS, the City of Webster Groves has the ability to purchase a utility cart for the Parks Department via a previously bid cooperative purchasing contract through Omnia Partners Public Sector Contract #5050051; and WHEREAS, that bid from MTI Distributing, Inc., 8091 Springdale Ave., St. Louis, MO 63134, in the amount of $36,722.84, was determined to be the most advantageous bid received in accordance with the specifications. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of MTI Distributing, Inc., and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this purchase shall be paid from the Capital Improvement Sales Tax Fund. ADOPTED this _______day of ______________, 2022. _____________________________ MAYOR ATTEST: _______________________________ CITY CLERK  RESOLUTION #2022-08 AUTHORIZING THE CITY MANAGER TO PURCHASE A REPLACEMENT BALL FIELD GROOMER FOR THE PARK MAINTENANCE DIVISION WHEREAS, the City of Webster Groves has the ability to purchase a ball field groomer for the Park Maintenance Division via a previously bid cooperative purchasing contract through Omnia Partners Public Sector Contract #5050051; and WHEREAS, that bid from MTI Distributing, Inc., 8091 Springdale Ave., St. Louis, MO 63134, in the amount of $28,600.28, was determined to be the most advantageous bid received in accordance with the specifications. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the bid of MTI Distributing, Inc., and to enter into a contract, for the sum hereinabove set forth, and to assure that all items constituting the bid are provided in accordance with specifications. BE IT FURTHER RESOLVED, that the funds for this purchase shall be paid from the Capital Improvement Sales Tax Fund. ADOPTED this _______day of ______________, 2022. _____________________________ MAYOR ATTEST: _______________________________ CITY CLERK