City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – MAY 2, 2023 6:15 P.M. LOCATION – CITY HALL IN-PERSON AND VIRTUALLY #4 E. LOCKWOOD AVENUE 1. BOARD/COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPIC:  Municipal Judge Finalist Interviews 5. APPOINTMENTS TO BOARDS/COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – MAY 2, 2023 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at www.webstergrovesmo.gov/virtualmeetings. All those attending in person must comply with masking and other public health measures as ordered by the City of Webster Groves. Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. REMARKS FROM THE COMMUNITY AND VISITORS III. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER IV. UNFINISHED BUSINESS 1. Bill #9224 - Third Reading – An Ordinance of the City of Webster Groves, Missouri, Amending Chapter 56, “Architectural Review Board,” by Revising Section 56.050 “Permit Applications Submitted to the Board” Including the Process for Administrative Approval and Amending Historic Guidelines for Solar Panels in Four Historic Districts and Matters Related Thereto V. NEW BUSINESS 1. Fiscal Year 2024 Budget – Staff Presentations a. Finance, Administration, Executive, Legislative b. Public Affairs & Engagement c. Public Works  d. Parks & Recreation e. Police f. Fire g. Planning & Development 2. Bill #9225 – First and Second Reading - An Ordinance Levying a 3% Sales Tax on the Sale of Legal, Adult-Use Marijuana in the City of Webster Groves, Missouri VI. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – April 18, 2023 2. Resolution #2023-18 – Amending the Budget for Fiscal Year 2023 Related to the Grant Fund VII. APPOINTMENTS TO BOARDS AND COMMISSIONS VIII. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] IX. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: TUESDAY – MAY 16, 2023  BILL #9224 ORDINANCE #9224 AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, AMENDING CHAPTER 56, “ARCHITECTURAL REVIEW BOARD,” BY REVISING SECTION 56.050 “PERMIT APPLICATIONS SUBMITTED TO THE BOARD” INCLUDING THE PROCESS FOR ADMINISTRATIVE APPROVAL AND AMENDING HISTORIC GUIDELINES FOR SOLAR PANELS IN FOUR HISTORIC DISTRICTS AND MATTERS RELATED THERETO. WHEREAS, the City Council of Webster Groves, Missouri, has determined that it is in the best interest of the residents of Webster Groves to periodically update its Architectural Review Board powers and authority in order to best protect the public health, safety and general welfare; and WHEREAS, the City Council wishes to update regulations regarding solar power and the process for approval of solar panels found in the Architectural Review Board Code Section, as well as the approved Historic District Guidelines in the National Register Historic Districts; WHEREAS, the City Council gave due notice and heard and considered comments and suggestions on the proposed revisions by those present on Tuesday, April 18, 2023, at 7:30 P.M. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. Section 56.050 “Permit Applications Submitted to the Board” shall hereby be amended to read as follows: Every application for a permit, or any amendment thereto, under either Chapter 20 or Chapter 54 of the Code of Webster Groves for a ”structure” as that term is defined in Chapter 53 excluding fences as already defined in the Code, shall be submitted, along with the plans, elevations, detail drawings and specifications, to the Department of Planning and Development. Amendments or additions to such an application may be approved by staff if: 1. Alterations and repairs not affecting the outward appearance of an existing building, sign or retaining wall; or 2. All of the following: a. Not located within a Historic District; and b. An addition of less than four hundred (400) square feet; and c. Not located on the primary front elevation and/or not readily visible from the public right of way. Additionally, the following can be approved by Staff:  1. Windows in a Historic District that are being replaced matching existing window pattern and size; 2. Replacement of porches in Historic Districts that match the existing design details; 3. Windows on the front elevation of a house that currently has differing window patterns where the replacements will increase the window design compatibility; 4. Front porches that are replacements in the same size and general look; 5. Accessibility ramps on the front elevation; and 6. Solar Panels on a front elevation, including in a historic district, where the panels are evenly spaced across the roofline compositionally balanced on the roof. Staff will determine if those amendments or additions will require additional review by the ARB based on guidelines to be promulgated by the Director of Planning and Development and approved by motion of the City Council, from time to time. All other applications shall be forwarded to the ARB before being approved by the Building Commissioner. Section 2. Historic Guidelines in the Central Webster, Marshall Place, Old Webster and Webster Park Historic Districts shall have the words “Solar panels” removed from the Roof Guidelines sections. Section 3. All ordinances or parts of ordinances in conflict herewith are hereby repealed. Section 4. Section 1. of this Ordinance shall be printed in the Code of Webster Groves. Section 5. This Ordinance shall become effective immediately upon passage and approval. Passed and Approved this _____ day of _______________ 2023. ________________________ Mayor ATTEST: ____________________________ City Clerk  Central Webster - Guidelines for Preservation Roofs 1. The sides of a roof visible from a public right-of-way should be preserved to look as close to original as possible. 2. Dormers added to any side of a roof should be of a similar size, roof line and material to other dormers on the house or on houses of the same style. 3. If anything new is installed on a roof, such as skylights, solar panels, satellite discs or any other active or passive mechanical equipment, it should be added inconspicuously to a back roof or a side roof which does not face a public right-of-way. 4. Built-in gutters should be retained, when possible. 5. Ornamentation should be preserved. 6. Chimneys should be preserved with their original material. Exterior Walls 1. Reconstruction or new construction should be done with the same material as the original. 2. Ornamental millwork should be preserved. 3. Replacement siding, such as vinyl or aluminum, will be approved if it is of the same width and direction as the original siding and if it will not cover any ornamental trim such as window frames, door frames, corner boards or friezes. 4. Replacement siding must be installed so as to prevent a buildup of moisture within the walls. 5. Replacement siding should not be used over brick, stucco or shingles. 6. Bricks should be cleaned gently. They should not be sandblasted. 7. Tuckpointing should be done with mortar compatible with the original mortar in color and cement content. Porches 1. Any dramatic change to a porch visible from a public right-of-way, such as enclosing it or removing it, will be reviewed as if it were new construction – considering whether or not the new appearance will complement the rest of the house. 2. Wood porches should be preserved. 3. Posts or columns should be preserved or replaced with posts or columns of the same size and design. 4. Railings and other ornamentation should be preserved. Doors 1. Original doors should be preserved. 2. A storm door or a screen door should be of the same color as the door it covers. 3. A transom above an exterior door should be retained. 4. Awnings visible from a public right-of-way should be canvas. 1  Central Webster - Guidelines for Preservation Windows 1. If windows are modified on an original structure or added in an addition they should be of similar size as the originals or, if a new pattern is created, it should be compatible with the rest of the house. 2. It is preferable that original wood windows with original muntin patterns and wood storm windows be preserved or replaced with the same. If new aluminum windows or storm windows are installed they should be any color except raw aluminum. (They may be painted, vinyl-clad or given a baked-on color finish.) 3. Transoms should be retained. 4. Window frames should be preserved and not covered with siding. 5. If shutters are added they should be the size and shape which would cover the window if they were closed. 6. Awnings visible from a public right-of-way should be canvas. New Construction 1. New construction should be compatible with the historic district – fit in where most of the homes are two stories high and surrounded by tall trees. 2. New construction will be reviewed on its own merit with an understanding and appreciation for new architectural styles. 3. New construction will be reviewed taking into account advances in technology and environmental developments. 4. Additions should be of the same material as the original building and compatible with the original style. Auxiliary Buildings 1. New auxiliary buildings, such as garages, pool houses, etc., and changes to auxiliary buildings will be reviewed in order to encourage the preservation of carriage houses and barns. 2. Small, prefabricated sheds should be placed where they will not be visible from a public right- of-way. 3. If any kind of active or passive mechanical equipment must be installed, it should be done inconspicuously so that it is not obvious from a public right-of-way. Fences 1. Fences in a front yard should be low and decorative. 2  Marshall Place - Guidelines for Preservation Roofs 1. The sides of a roof visible from a public right-of-way should be preserved to look as close to original as possible. 2. Dormers added to any side of a roof should be of a similar size, roof line and material to other dormers on the house or on houses of the same style. 3. Anything new is installed on a roof (such as skylights, solar panels, satellite discs or any other active or passive mechanical equipment) should be added inconspicuously to a back roof or a side roof which does not face a public right-of-way. 4. Built-in gutters should be retained, when possible. 5. Ornamentation should be preserved. 6. Chimneys should be preserved using the original material. Exterior Walls 1. Reconstruction or new construction should be done using the same material as the original work. 2. Ornamental millwork should be preserved. 3. Replacement siding, such as aluminum or vinyl, will be approved if it is of the same direction and width as the original siding, and if any ornamental trim such as door and window frames and corner boards or friezes are not covered. 4. Replacement siding must be installed so as to prevent moisture buildup within the walls. 5. Replacement siding should not be used to cover bricks, shingles or stucco. 6. Bricks should be cleaned gently. They should not be sandblasted. 7. Tuckpointing should be done using mortar compatible with the original mortar in color and cement content. Porches 1. Any dramatic change to a porch visible from a right-of-way, such as enclosure or removal, will be viewed as new construction, with consideration regarding whether the new appearance will complement the rest of the house. 2. Wood porches should be preserved. 3. Columns or posts should be preserved or replaced with columns or posts of the same design and size. 4. Railings and other ornamentation should be preserved. Doors 1. Original doors should be preserved. 2. A transom above an exterior door should be retained. 3. Awnings visible from a public right-of-way should be canvas or other cloth-like material. 1  Marshall Place - Guidelines for Preservation Windows 1. Windows should be of the same size as the originals if they are modified in an original structure or placed in an addition to the house. New patterns thereby created should be compatible with the rest of the house. 2. Original wood windows with original muntin patterns should be preserved or replaced with the same. If new aluminum windows or storm windows are installed they should e any color except raw aluminum, (They may be painted, vinyl clad, or have a baked-on finish.) 3. Transoms should be retained. 4. Window frames should be preserved and not covered with siding. 5. If shutters are added, they should be the size and shape that will cover the window if they are closed. 6. Awnings visible from a public right-of-way should be canvas. Auxiliary Buildings 1. New auxiliary buildings, such as garages, and changes to auxiliary buildings will be reviewed in order to encourage the preservation of carriage houses and barns. 2. Small, prefabricated sheds should be placed where they will not be visible from a public right- of-way. 3. Active or passive mechanical equipment should be inconspicuously installed so it is not visible from a public right-of-way. Fences 1. Front yard fences should be low and decorative. New Construction 1. New construction should be compatible with the historic district, and fit in where most of the homes are two stories high and surrounded by tall trees. 2. New construction will be reviewed on its own merit, with an understanding and appreciation for new architectural styles. 3. Additions should be of the same material as the original building and compatible with the original style. 2  Old Webster - Guidelines for Preservation Roofs 1. The sides of a roof visible from a public right-of-way should be preserved to look as close to original as possible. 2. Roof shapes should not be changed. 3. Tile roofs and pent roofs should be preserved. 4. Cornices and parapet roofs should be preserved, not covered up or removed. 5. Ornamentation should be preserved. 6. Chimneys should be preserved with their original materials when they contribute to the style or symmetry of a building. 7. If anything new is installed on a roof, such as skylights, solar panels, satellite discs or any other active or passive mechanical equipment, it should be added inconspicuously to a back roof or a side roof which does not face a public right-of-way. Exterior Walls 1. Exterior building materials should be preserved. 2. Masonry should be cleaned by non-abrasive means. It should not be sandblasted. 3. Masonry joints in disrepair should be repaired to prevent water damage and further deterioration. New mortar should have a content of Portland cement similar to the original to prevent bricks from cracking. All efforts should be made to match the color of new masonry and the color and tooling of new mortar to the old. 4. Unpainted masonry should be preserved without paint. 5. Stucco or other replacement siding should not cover brick, stone, or terra cotta. 6. Replacement siding may cover a frame exterior if it is of the same width and direction as the original siding and if it does not cover any trim such as window frames, door frames or friezes. 7. Replacement siding must be installed so as to prevent a buildup of moisture within the walls. 8. Terra cotta and pigmented structural glass should be preserved or replaced when possible. 9. Windows and transoms should not be covered or replaced by siding. 10. Reconstruction or new construction should be done with the same material as the original or with materials compatible with the original architectural style of the building. Storefronts 1. Original storefront design and materials should be preserved and restored when possible. 2. Modernizations which reflect a period of a building’s history, such as pigmented structural glass of the 1920’s and 30’s, should be preserved; however, details of a style from an older period should not e added to a building. Colonial details are appropriate only on Colonial buildings. 3. The pattern of glazing created by windows and transoms shod be preserved. 4. If transoms are no longer desirable, they should be covered on the inside, not the outside. 5. Replacement windows should match the original in size, tint and reflective qualities. 6. Bulkhead panels under storefront windows should be preserved or replaced with materials similar to the original. All bulkhead panels on a building should match. 7. Exterior structural elements of a storefront (cast iron, wood or other) should be preserved or replaced with materials that look similar to the original. 1  Old Webster - Guidelines for Preservation 8. Metals, such as cast iron, pressed tin or raw aluminum, incorporated into the storefront should be painted or have a baked on finish. 9. Cleaning of exterior surfaces should be done with methods that will not harm the surface being cleaned or surfaces adjacent to them. Designing Replacement Storefronts for Old Buildings 1. The scale and proportions of the existing building should be respected in a new storefront design and the height of storefronts in adjacent buildings should be considered. 2. The historic plane of the storefront in relation to the building and the sidewalk should be maintained. 3. Entrances should be placed where there were entrances historically, if they relate to architectural details above. 4. The storefront should be as transparent as possible. Using glass in doors, transoms and storefront windows allows visibility into and out of the store. 5. Construction materials should be appropriate to the building and the historic district. Wood, cast iron and glass are more appropriate for a storefront than brick which is too massive. 6. An appropriate cornice or facia board should articulate the horizontal separation between the storefront and upper stories. 7. Changing the design of a storefront because the interior space is going to be used differently, such as bricking up storefront windows to create offices, should be discouraged. However, each new storefront design will be reviewed according to its own merit. Doors 1. Original doors should be preserved, restored or replicated, if possible. 2. If the original door is unknown, a door with a wood frame and a large glass panel should be used for a store entrance and a paneled wood door or a copy of the store entrance door should be used for entrances to the upper floors. 3. Flat doors, modern contemporary wood doors and Colonial reproduction doors are not appropriate for historic buildings. 4. Metal doors should be anodized, painted or have baked on finish. 5. Transoms should be preserved. Windows 1. The size and shape of window openings should be preserved. 2. It is preferable that original wood windows with original muntin patterns be preserved. If replacement windows or storm windows are installed, the sash and frame should be painted, vinyl clad or given a baked-on color finish. 3. Window frames should be preserved and not covered with siding. 4. If shutters are added they should be the size and shape which would cover the window if they were closed. 5. Air conditioners should not be installed in windows or transoms on the front façade. Awnings 1. All awnings in the historic district should be canvas. 2  Old Webster - Guidelines for Preservation 2. Awnings should conform to the shape of the opening they cover – straight awnings for storefronts and windows with straight lintels, awnings with curved rims for windows with arched lintels. 3. One awning should cover an entire storefront or one awning should cover each entire storefront on the first floor and individual awnings should cover windows or groups of windows within one frame on upper floors. 4. All awnings on one building should be the same color. 5. If awnings are used on any windows on an upper floor, awnings should be on all the windows on that floor of that side of the building. 6. Awnings should be mounted above the storefront, below the sign panel, on the first floor and directly above the windows on upper floors. Signs 1. New signs and replacement signs will be reviewed by the Historic Preservation Commission with the intent of preserving the historic atmosphere of the district and respecting the architectural features of the building for which h the sign is intended. 2. A sign should identify a business and not a national product. 3. Upper story walls and rooflines should be free of signs. 4. A simple letter style and a minimum of colors should be used. Paint 1. Surfaces that have never been painted should not be painted. 2. Colors should compliment the colors of exposed masonry and adjacent color schemes. 3. Paint colors should be appropriate to the style and historically appearance of the building. 4. Contrasting colors are appropriate, but too many colors on a single façade should be avoided. 5. The color or colors chosen for a storefront should be used on other painted exterior details (windows, shutters, cornices, etc.) to unify upper and lower portions of the façade. 6. Metals such as cast iron, pressed tin and raw aluminum should be painted. New Construction 1. New construction within a historic district affects the atmosphere and character of the historic district; therefore the Webster Groves Historic Preservation Commission will review new construction within the Old Webster Historic District with an appreciation for new architectural designs. 3  Webster Park - Guidelines for Preservation Roofs 1. The sides of a roof visible from a public right-of-way should be preserved to look as close to original as possible. 2. Dormers added to any side of a roof should be of a similar size, roof line and material to other dormers on the house or on houses of the same style. 3. Current roof coverings, such as asphalt shingles, clay tile, slate or cedar shake, should be preserved whenever possible. Any repairs or additions should resemble the original materials used for roofs and dormers. 4. If anything new is installed on a roof, such as skylights, solar panels, satellite discs or any other active or passive mechanical equipment, it should be added inconspicuously to a back roof or a side roof which does not face a public right-of-way. 5. Built-in gutters should be retained, when possible. 6. Ornamentation should be preserved. 7. Chimneys should be preserved with their original material. Exterior Walls 1. Reconstruction or new construction should be done with the same material as the original. 2. Ornamental millwork should be preserved. 3. Replacement siding, such as vinyl or aluminum, will be approved if it is of the same width and direction as the original siding and if it will not cover any ornamental trim such as window frames, door frames, corner boards or friezes. 4. Replacement siding must be installed so as to prevent a buildup of moisture within the walls. 5. Replacement siding should not be used over brick, stucco or shingles. 6. Bricks should be cleaned gently. They should not be sandblasted. 7. Tuckpointing should be done with mortar compatible with the original mortar in color and cement content. Porches 1. Any dramatic change to a porch visible from a public right-of-way, such as enclosing it or removing it, will be reviewed as if it were new construction – considering whether or not the new appearance will complement the rest of the house. 2. Wood porches should be preserved. 3. Posts or columns should be preserved or replaced with posts or columns of the same size and design. 4. Railings and other ornamentation should be preserved. Doors 1. Original doors should be preserved. 2. A storm door or a screen door should be of the same color as the door it covers. 3. A transom above an exterior door should be retained. 4. Awnings visible from a public right-of-way should be canvas. 1  Webster Park - Guidelines for Preservation Windows 1. If windows are modified on an original structure or added in an addition they should be of similar size as the originals or, if a new pattern is created, it should be compatible with the rest of the house. 2. It is preferable that original wood windows with original muntin patterns and wood storm windows be preserved or replaced with the same. If new aluminum windows or storm windows are installed they should be any color except raw aluminum. (They may be painted, vinyl-clad or given a baked-on color finish.) 3. Energy-efficient windows and fixtures are preferable, but should resemble the original whenever possible. 4. Transoms should be retained. 5. Window frames should be preserved and not covered with siding. 6. If shutters are added they should be the size and shape which would cover the window if they were closed. 7. Awnings visible from a public right-of-way should be canvas. New Construction 1. New construction should be compatible with the historic district – fit in where most of the homes are two stories high and surrounded by tall trees. 2. New construction will be reviewed on its own merit with an understanding and appreciation for new architectural styles. 3. New construction will be reviewed taking into account advances in technology and environmental developments. 4. Additions should be of the same material as the original building and compatible with the original style. Auxiliary Buildings 1. New auxiliary buildings, such as garages, pool houses, etc., and changes to auxiliary buildings will be reviewed in order to encourage the preservation of carriage houses and barns. 2. Small, prefabricated sheds should be placed where they will not be visible from a public right-of- way. 3. If any kind of active or passive mechanical equipment must be installed, it should be done inconspicuously so that it is not obvious from a public right-of-way. Fences 1. Fences in a front yard should be low and decorative. 2. Chain-link fences should not be installed where they are visible from a public right-of-way. 2  4/27/2023 FY2024 Budget Dr. Marie Peoples, City Manager 1 POINTS TO CONSIDER Learning from Department May 16th Meeting presentations tonight, what • Final Recommendations are your recommendations, from the City Manager priorities, and/or changes • Please provide any that you want to see in the feedback to me before May FY24 budget? 10 2 1  4/27/2023 FY2024 Budget Legislative & Executive, Finance & Administration Eric Peterson, Asst. City Manager 3 FY2024 DEPARTMENT PROPOSED BUDGET 4 2  4/27/2023 2023 2023 FY2024 24 OVER AMENDED BUDGET PROPOSED (UNDER) 23 BUDGET ESTIMATE BUDGET GENERAL FUND $3,731,376.00 $3,754,789.00 $4,093,668.00 $362,292.00 EXPENDITURES OTHER FUND EXPENDITURES $3,571,442.00 $3,449,450.00 $1,454,825.00 ($2,116,617.00) ALL FUNDS $7,302,818.00 $7,204,239.00 $5,548,493.00 ($1,754,325.00) EXPENDITURES FY2024 EXPENDITURES FINANCE, ADMIN, EXECUTIVE, LEGISLATIVE 5 FY2024 NOTABLE CHANGES 6 3  4/27/2023 FIXED COSTS & INFLATION City Council • Electricity - +$26,500 • Elections - +$16,000 • Insurance - +$21,950 • Business Districts – ($17,060) IT transfer to GF due to PT hours • Software/Hardware - +$143,275 reduction. Finance Pension • Water and Sewer - +$22,500 • Reduction in General Employee • Gas - +$12,000 Pension Rate – 8.9% to 8.3% 7 FY2024 PERSONNEL LISTING 8 4  4/27/2023 PERSONNEL FY2024 Program Title FY24 Program Title FY24 City Council Mayor 1.0 Executive City Manager 1.00 City Council Councilmembers 6.0 Human Resources HR Manager 1.00 City Clerk City Clerk 1.00 Human Resources HR Generalist 1.00 City Clerk Deputy City Clerk 0.50 Finance Assistant City Manager 1.00 Prosecuting Attorney Fiscal Planning & Legal 0.50 Finance 1.00 Assistant Performance Manager Municipal Court Judge 0.25 Finance Accountant 1.00 Municipal Court Provisional Judge 0.05 Finance Fiscal Technician 0.70 Municipal Court Court Clerk 2.00 IT IT Manager 1.00 Staff – 13.2 IT GIS Technician 0.50 IT IT Specialist 1.00 Elected Officials – 7 Appointed Officials - .55 9 ALIGNMENT WITH STRATEGIC PLAN 10 5  4/27/2023 PROGRAMS ALIGN WITH EVERY POINT OF THE STRATEGIC PLAN Provide Achieve Cultivate a Ensure Long Strengthen Adopt Excellence in Diversity, Equity, Diverse House Term Fiscal Economic Sustainable Service and Inclusion Stock Integrity Development Practices Working together Creating a radical Eliminating Focused on Visioning a Pressing fully into to innovate and welcome where process & transparency; thriving new practices streamline City all people may structural barriers; dedicated to community where that prioritize business for the bring their providing fiscal sufficient revenue needs are easily Earth and climate benefit of our authentic self to and policy for the services met with friendly community. collaborate and support to the demanded. maximum return outcomes. partner together. effort. for community. 11 FY2024 CIP ITEMS 12 6  4/27/2023 FY24 CIP ITEMS Computer Replacement Program $80,000 in FY24. Installing Laptops, Dual Monitors, Keyboard, Mouse, and Docking Station. Centralized Furniture Replacement $5,000 in FY24 For replacing end of life office furniture as needed. 13 QUESTIONS? 14 7  4/27/2023 FY2024 Budget PUBLIC AFFAIRS Jennifer Starkey 15 FY2024 DEPARTMENT PROPOSED BUDGET 16 8  4/27/2023 2023 FY2024 2023 BUDGET 24 OVER AMENDED PROPOSED ESTIMATE (UNDER) 23 BUDGET BUDGET EXPENDITURES $290,919 $290,919 $291,999 $1,080 FY2024 GENERAL FUND PUBLIC AFFAIRS 17 FY2024 NOTABLE CHANGES 18 9  4/27/2023 Notable Changes The biggest change from FY23 – software price changes: 2023 2024 Difference Archive Social $3,000 $4,188 $1188 Hootsuite $600 $1200 $600 $1788 We will save some money by canceling Monsido ($3,700). 19 FY2024 PERSONNEL LISTING 20 10  4/27/2023 Personnel Public Affairs: • Director of Public Affairs & Engagement • Customer Support Technician (2) In FY23 we needed to hire temporary workers to help with staffing. We are fully staffed for FY24. 21 ALIGNMENT WITH STRATEGIC PLAN 22 11  4/27/2023 Alignment with Strategic Plan Provide Excellence in Service: • The Customer Support desk is trained to provide that first level of service for callers and visitors to City Hall. • In Public Affairs & Engagement, I strive to inform and engage with the entire community in a variety of media and utilize their input. Ensure Long-term Fiscal Integrity: • The entire office is regularly looking at how we do things to ensure that we are meeting needs with an eye on financial responsibility. Adopt Sustainable Practices: • We are attempting to go paperless when possible. 23 QUESTIONS? 24 12  4/27/2023 FY2024 Budget PUBLIC WORKS Todd Rehg, P.E. - Director of Public Works 25 FY2024 DEPARTMENT PROPOSED BUDGET 26 13  4/27/2023 2023 2023 FY2024 24 OVER AMENDED BUDGET PROPOSED (UNDER) 23 BUDGET ESTIMATE BUDGET GENERAL FUND EXPENDITURES $1,626,180 $1,567,871 $1,620,128 ($6,052) OTHER FUND EXPENDITURES $3,494,228 $3,210,872 $2,674,174 ($820,054) ALL FUNDS EXPENDITURES $5,120,408 $4,778,743 $4,294,302 ($826,106) FY2024 EXPENDITURES PUBLIC WORKS 27 FY2024 NOTABLE CHANGES 28 14  4/27/2023 Notable Budget Changes • Gas and Oil • FY23 $34,950 FY24 $51,225 • 46% Increase for all of Public Works divisions • Custodial Supplies • $31,400 for all Departments now in Street Budget • Snow & Ice Control (Salt) • FY23 $137,800 FY24 $72,000 • 48% decrease due to mild winter 29 FY2024 PERSONNEL LISTING 30 15  4/27/2023 Personnel FY24 Engineering Streets Public Works Director Street Superintendent Assistant Director of Public Works Public Works Supervisor Public Works Inspector Lead Mechanic Administrative Coordinator Maintenance Worker – Lead TOTAL 4 Mechanic/Operator Arborist Building Maintenance Technician Maintenance Worker II – Public Works (5) TOTAL 12 31 ALIGNMENT WITH STRATEGIC PLAN 32 16  4/27/2023 Strategic Plan Adopt Sustainable Practices • The Department is installing Electric Vehicle Charging Stations. • As fleet replacement occurs, purchasing Electric Vehicle is being recommended when feasible. Provide Excellence in Service • The Department strives for outstanding customer service. • The Department performs high quality repairs and construction projects. 33 FY2024 CIP ITEMS 34 17  4/27/2023 Chipseal FY24 The Chipseal program for FY24 includes the streets in the northwest portion of the City. Cost is $202,583 35 City Hall Plaza • The plaza in front of City Hall is deteriorating and causing trip hazards. The concrete will be replaced with stamped and colored concrete. • Cost is $60,000 36 18  4/27/2023 City Hall Roof Replacement • The slate roof is scheduled to be replaced in FY24. • Cost is $120,000 37 Dump Truck • Replacing a 2011 Freightliner. • Cost is $164,000 38 19  4/27/2023 Electric Vehicle Charging Stations • Applying for a grant for installation of electric vehicle charging stations throughout the City. • Cost is planned to be $500,000 39 Mill and Overlay • The last mill and overlay program is planned for Edgar Road. • Cost is $320,000 40 20  4/27/2023 Parking Garage Sealing • The deck surface is required to be sealed every 3 years. • Cost is $220,000 41 Pickup Truck - Fleet • Replacing the 2011 F-250 Garage vehicle. • Cost is $58,000 42 21  4/27/2023 Service Center Roof Replacement • The main roof over the garage bays will be replaced. It has the solar panels on it so they will need to be removed and replaced. • Cost is $225,000 43 Service Center Vestibule • The vestibule will be constructed to allow for public access to the building. • Cost is $100,000 44 22  4/27/2023 Utility Truck • The 2014 Ford F-550 will be replaced. • Cost is $77,000 45 QUESTIONS? 46 23  4/27/2023 FY2024 Budget Parks & Recreation Scott A. Davis, CPRE Director of Parks & Recreation 47 FY2024 DEPARTMENT PROPOSED BUDGET 48 24  4/27/2023 2023 2023 FY2024 24 OVER AMENDED BUDGET PROPOSED (UNDER) 23 BUDGET ESTIMATE BUDGET GENERAL $1,988,000.00 $2,172,000.00 $2,127,500.00 $139,500.00 FUND REVENUE GENERAL FUND $2,235,512.00 $2,149,701.00 $2,227,278.00 ($8,234.00) EXPENDITURES OTHER FUND $1,627,932.00 $1,543,272.00 $1,413,228.00 ($214,704.00) EXPENDITURES ALL FUNDS $3,863,444.00 $3,692,973.00 $3,640,506.00 ($222,938.00) EXPENDITURES FY2024 ALL FUNDS PARKS & RECREATION 49 FY2024 NOTABLE CHANGES 50 25  4/27/2023 • All custodial supplies purchasing consolidated under Public Works. • 21-Aquatic: Lifeguard Services & Pool Management agreement fee increased $26,646. This is mostly due to increasing minimum wages for starting lifeguards. • 22-Ice: Ice Superintendent to attend North American Rink Conference and Expo to get Certified Rink Manager. Unusual for us to send staff to an out of state training. We are able to do so this year as our Missouri Parks and Recreation Conference will be in St. Charles this year reducing the need for hotel rooms for staff. • 36-Grants: Full-time Inclusion Services Coordinator is now a Webster Groves employee and all expenses are allocated in this program. Previously, this position was a Clayton employee and we paid 25%. Now the other cooperating cities of Clayton, Maryland Heights and Richmond Heights will pay us 75% of the full cost of the program after other grant resources are deducted. • 38-Business District: All business district part-time staff allocations were moved into the PIF and actual hours will be transferred into 38-Business District as they happen. • 68-PIF: Only one full-time Park staff remains in the General Fund. The remaining Park full-time and all Park part-time staff are now allocated in the Park Improvement Fund. 51 FY2024 PERSONNEL LISTING 52 26  4/27/2023 PROGRAM TITLE FY24 PROGRAM TITLE FY24 Park General Superintendent Improvement Director 1.0 2.0 Fund (Ice/Facility & Rec) Fund Park General PIF 1.0 Rec Manager 1.00 Superintendent Fund General Building Maint. PIF Park Supervisors 2.0 1.00 Fund Tech General Maint. Worker 2 PIF Maint. Worker 2 1.0 1.00 Fund (Ice) PERSONNEL General Maint. Worker 1 FY2024 PIF Maint. Worker 1 3.0 Fund (Rec, 2 Ice) 3.0 General PIF Part-time FTE 2.42 Part-time FTE 19.59 Fund General Inclusion Services 1.0 Fund Coordinator General Business District 1.0 Fund Maint. Worker 2 General PIF TOTAL 10.42 Total 29.59 Fund 53 ALIGNMENT WITH STRATEGIC PLAN 54 27  4/27/2023 Strategic Tactics Provide Excellence in Service Achieve Diversity, Equity, Ensure Long Term Adopt Sustainable Practices and Inclusion Fiscal Integrity Continue to provide and seek to Develop 3 new program Seek out more grant Apply for $400,000 DNR/EPA improve quality visitor offerings that will expand and opportunities, and apply for a 319 clean water grant by July experiences so all feel welcome broaden the diversity of our minimum of 5 grants per year. 2023. and safe from the very first visit. members, visitors and workforce. Utilize CivicRec for after action Update ADA transition plan by Provide timely information, Research and implement more surveys of 50% of program conducting system wide resources and education to energy efficient labor practices participants. assessments by end of FY. citizen led “Friends of the such as 4-day work weeks. Parks” 55 FY2024 CIP ITEMS 56 28  4/27/2023 FY24 CIP ITEMS General Fund = $82,800 • $7,800 Floor Scrubber – p. 223 • $75,000 Parking Lot Seal Coats – p. 225 Park Improvement Fund = $454,600 • $90,000 Ice Rink Locker Room Renovations - p. 222 • $25,000 Barnickel Park Courts Crack Fill and Paint – p. 224 • $63,000 Tractor and Seeder – p. 226 & 227 • $80,000 Heavy Duty Pickup with Garbage Collector – p. 228 • $20,000 Ice Rink LED Lights – p. 229 • $14,500 Ice Rink Roller Curtains – p. 230 • $10,500 Replacement Trailers – p. 231 • $24,500 Park Plumbing Improvements – p. 232 & 233 • $8,400 Volleyball Nets and Post – p. 234 • $94,700 Ivory Crockett Park Court Lights and Signage – p. • $24,000 Replacement Picnic Tables (50% Across All Parks) - p. 57 QUESTIONS? 58 29  4/27/2023 FY2024 Budget POLICE Dale Curtis Police Chief 59 FY2024 DEPARTMENT PROPOSED BUDGET 60 30  4/27/2023 2023 AMENDED 2023 BUDGET FY2024 PROPOSED 24 OVER (UNDER) BUDGET ESTIMATE BUDGET 23 GENERAL FUND EXPENDITURES $5,492,771 $5,546,968 $5,601,302 $108,531 OTHER FUND EXPENDITURES $401,853 $299,503 $221,059 ($102,350) ALL FUNDS EXPENDITURES $5,894,624 $5,846,471 $5,846,931 ($47,693) FY2024 EXPENDITURES POLICE DEPARTMENT 61 FY2024 NOTABLE CHANGES 62 31  4/27/2023 GENERAL FUND 63 SHARED SERVICES 64 32  4/27/2023 FY2024 PERSONNEL LISTING 65 Department Organization C.O.P. 1 Captain 2 Lieutenant 3 Sergeant 5 Detectives 6 Officers 28 Admin Coord 1 Clerk 1 47 66 33  4/27/2023 ALIGNMENT WITH STRATEGIC PLAN 67 Provide Excellence in Service Purchase and Maintain Quality Operational Equipment Fund Contemporary Professional Communications Center Provide High Quality Training Hire and Retain High Quality Employees 68 34  4/27/2023 Achieve Diversity, Equity, and Inclusion Fund Recruiting Efforts from Academies with Diverse Candidates. Advertise in Publications & Educational Institutions serving Diverse Populations. Fund Female and Minority Recruit Training. Retain Female and Minority Officers Through Funding of Employee Development, Training and Education. 69 Ensure Long-term Fiscal Integrity  Fund Annual Audit and Inventory of Department property, equipment and resources.  Fund Workload Assessments.  Fund Accreditation Process and Assessments.  Fund Staff Training and Development on Finacial Planning and Resource Development. 70 35  4/27/2023 Adopt Sustainable Practices  Purchase of Electric Vehicles  Purchase Items Manufactured with Renewable Resources 71 FY2024 CIP ITEMS 72 36  4/27/2023 BODY CAMERAS CONTINUED AGREEMENT FOR BODY CAMERAS WITH THREE STATION DOCKS, STATION DOCK SOFTWARE, NETWORK SERVER LICENSE AND STORAGE SERVER $36,693 73 POLICE VEHICLES (2 EV) $135,000 74 37  4/27/2023 MOBILE DATA TERMINALS Three MDT Replacements $15,000 75 IN-CAR VIDEO RECORDING SYSTEM VIDEO RECORDERS FOR PATROL VEHICLES $27,000 76 38  4/27/2023 QUESTIONS? 77 FY2024 Budget Fire Department Dr. Brett Ellis, Fire Chief 78 39  4/27/2023 FY2024 DEPARTMENT PROPOSED BUDGET 79 2023 AMENDED 2023 BUDGET E FY2024 PROPOSED 24 OVER (UNDER) BUDGET STIMATE BUDGET 23 GENERAL FUND EXPENDITURES $4,971,354 $5,051,519 $4,992,989 $21,635 OTHER FUND EXPENDITURES $1,102,502 $247,682 $170,000 ($932,502) ALL FUNDS EXPENDITURES $6,073,856 $5,299,021 $5,162,989 ($910,867) FY2024 EXPENDITURES FIRE DEPARTMENT 80 40  4/27/2023 FY2024 NOTABLE CHANGES 81 Ready to Soar in 24! Training: ‐ Goal reached through diversity of outside training and new relationships (North Co. & Central Core Training Division) Equipment: ‐ Replace Equipment/Hose older than 10 years Community Risk Reduction (CRR): ‐ CPR Classes, Ride-Along's, Home Safety Surveys Overtime: ‐ Training/Special Events & Operations ($80k & $176k) Health and Wellness: ‐ NFPA 1582, Extractor/Dryer, PPE, & ASPEN 82 41  4/27/2023 FY2024 PERSONNEL LISTING 83 DEPARTMENT ORG CHART Operations are supported by a staff of 36 front line personnel 3 Battalion Chief’s, 6 Captains, 27 Firefighter/Paramedics, 1 Assistant Fire Chief, and 1 Fire Chief. Resources include Front Line Apparatus of 1 advanced life support ambulance (ALS), 1 ALS pumper, and 1 ALS ladder truck, & 1 Battalion Chief Reserve fleet includes 1 reserve pumper, 2 reserve ambulances (upon arrival of new primary ambulance), a utility pick-up truck, and a water rescue boat and trailer. Crew Operate out of Two firehouses on Elm The City of Webster Groves maintains an (Insurance Services Office) ISO Class “2” rating On Pace to run 2,963 Emergency Calls in 2023 (73% EMS-27% Fire) 84 42  4/27/2023 ALIGNMENT WITH STRATEGIC PLAN 85 WGFD Performance Goals Customer centric approach that delivers phenomenal service from a highly trained and skilled workforce, reliant on data driven decision making to forecast the needs of the community with sound, fiscal accountability. • Reduce Fires in City of Webster Groves through Prevention, Education, and Community Risk Reduction Initiatives. • Prevention • Provide phenomenal service for all hazard emergencies from a highly trained and skilled workforce before, during, and after an incident. • Training • Create Plans, Processes, and Practical Solutions for a shifting fire service landscape regarding people, places, and things for sustainability of excellent service in Webster Groves. • Infrastructure 86 43  4/27/2023 FY2024 CIP ITEMS 87 Fire Dept. - $170,000 The adopted budget for FY2024 invests heavily in Fire/EMS equipment upgrades. ‐ Firefighter Turnout Gear: $45,000 ‐ Fire Hose Replacement: $30,000 ‐ Fire Equipment (10 + years old): $20,000 ‐ Lucas CPR Compression Device (13 + years old): $25,000 ‐ Battery Powered Stretcher: $35,000 ‐ Swift Water Rescue Technician Gear: $15,000 88 44  4/27/2023 QUESTIONS? 89 FY2024 Budget Planning & Development Mara M. Perry, AICP 90 45  4/27/2023 FY2024 DEPARTMENT PROPOSED BUDGET 91 2023 FY2024 2023 BUDGET 24 OVER AMENDED PROPOSED ESTIMATE (UNDER) 23 BUDGET BUDGET EXPENDITURES $737,597 $727,649 $897,437 $160,840 FY2024 GENERAL FUND PLANNING & DEVELOPMENT 92 46  4/27/2023 FY2024 NOTABLE CHANGES 93 Planning & Development • Comprehensive Plan - $150,000 in professional services for planning process, meetings and planner services. • Data plans for iPads for Mobile inspector access. • Three positions frozen (Planner, Permit Technician and Code Enforcement Officer). 94 47  4/27/2023 FY2024 PERSONNEL LISTING 95 Planning Organizational Chart 96 48  4/27/2023 ALIGNMENT WITH STRATEGIC PLAN 97 Planning & Development Strategic Plan: • Department Tactics 1: New technologies continue to be implemented through MAGNET. The tracking of time to completion on inspection and permitting projects will begin. • Department Tactics 2: The Planning & Development will investigate expanding to online plan review systems which link with the MAGNET system. • Department Tactics 3: Comprehensive Plan updates from the 1978 plan document to address outdated language regarding the community and its development. • Department Tactics 4: Zoning code text amendment research and related to Housing and Occupancy. • Department Tactics 5: Updates to checklists and instructions to streamline needs of businesses moving into or around the community. 98 49  4/27/2023 QUESTIONS? 99 50  BILL NO. 9225 ORDINANCE NO. 9225 AN ORDINANCE LEVYING A 3% SALES TAX ON THE SALE OF LEGAL, ADULT-USE MARIJUANA IN THE CITY OF WEBSTER GROVES, MISSOURI Whereas, the voters of the City of Webster Groves, Missouri on April 4, 2023, authorized imposing a 3% local sales tax rate on the sale of legal, adult-use marijuana in accord with the provisions of the Missouri State Constitution, Article XIV, Section 2, 6. (5); and Whereas, the City Council of Webster Groves now desires to carry out the wishes of the voters as aforesaid by taking the steps necessary to levy and collect that tax; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF WEBSTER GROVES, MISSOURI AS FOLLOWS: Section 1. Pursuant to the approval of a majority of the votes cast on the proposal by the qualified voters voting thereon at the general election held on April 4, 2023, and the authority granted by, and subject to, the provisions of the Missouri State Constitution, Article XIV, Section 2, 6. (5), the City of Webster Groves, Missouri does hereby impose a local sales tax at a rate of 3% on the sale of legal, adult-use marijuana. Section 2. The Director of Finance and Administration shall prepare and cause notice of the levying of this tax to be delivered to the Missouri Department of Revenue in accord with Sec. 144.757.1(2), RSMo. 2021. Section 3. It is hereby declared to be the intention of the City Council of Webster Groves that each and every part, section and subsection of this Ordinance shall be separate and severable from each and every other part, section and subsection hereof and that the City Council of Webster Groves intends to adopt each said part, section and subsection separately and independently of any other part, section and subsection. In the event that any part of this Ordinance shall be determined to be or to have been unlawful or unconstitutional, the remaining parts, sections and subsections shall be and remain in full force and effect. Section 4. This Ordinance shall be in full force and effect from and after its passage by the City Council of Webster Groves and the tax levied hereby shall be effective on the first day of the calendar quarter which begins at least forty-five days after the director of revenue receives notice of approval and adoption hereof. Passed and approved this __________ day of ______________, 2023. __________________________________ MAYOR ATTEST: _______________________________ CITY CLERK  CITY OF WEBSTER GROVES April 18, 2023 The City Council met this date in a regular session, in-person in the Council Chambers, and via Zoom, at 7:38 p.m. Present at Roll Call: Mayor Laura Arnold Councilmember Pam Bliss Councilmember David Franklin Councilmember Emerson Smith Councilmember Karen D. Alexander Councilmember Sarah Richardson Councilmember Emily Hixson Shepherd A quorum was present. Also present: Dr. Marie Peoples, City Manager Neil Bruntrager, City Attorney Katie Nakazono, City Clerk PUBLIC HEARING Historic District Solar Code and Guideline Amendments: Amendments to Architectural Review Board Section 56.050 “Permit Applications Submitted to the Board” and Amendments to the Historic District Guidelines in the Central Webster, Marshall Place, Old Webster, and Webster Park Historic Districts to Allow for Solar Panels on Front Roof Elevations and Review Regulations Mayor Arnold opened the public hearing, and Director of Planning and Development Mara Perry gave a presentation (See Exhibit A). Speakers: • Max Banerjee, 311 Oak Manor, spoke in support of the code changes and stated that he hopes the city continues to pursue actions like this. • John Reeve, 48 Mason, spoke in support of the changes. • Jamie Hasemeier, 215 E. Swon, spoke in support of the changes and applauded the work being done at City Hall, and Ms. Perry specifically. • Lisa McDade, 424 Park Rd., spoke in support of the changes. • Clark Hotaling, 118 W Cedar, applauded the city for being proactive and looking at ways to ensure the earth is as healthy as possible. City Attorney Neil Bruntrager entered the following into the public record: (See Exhibit B). Mayor Arnold stated that the public hearing was closed. April 18, 2023 BILL #9224- FIRST & SECOND READING Councilmember Hixson Shepherd introduced BILL #9224 ENTITLED: AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, AMENDING CHAPTER 56, “ARCHITECTURAL REVIEW BOARD,” BY REVISING SECTION 56.050 “PERMIT APPLICATIONS SUBMITTED TO THE BOARD” INCLUDING THE PROCESS FOR ADMINISTRATIVE APPROVAL AND AMENDING HISTORIC GUIDELINES FOR SOLAR PANELS IN FOUR HISTORIC DISTRICTS AND MATTERS RELATED THERETO, and at the Councilmember’s request, the Bill was read twice, first and second times by title only, and placed on the agenda for future consideration of the Council. REMARKS FROM THE COMMUNITY AND VISITORS Evy Yost, 524 Lee Ave., spoke in support of the fire department. NEW BUSINESS – MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER No new business. UNFINISHED BUSINESS BILL #9222 -THIRD READING On motion of Councilmember Alexander, seconded by Councilmember Bliss, BILL #9222 ENTITLED: AN ORDINANCE AMENDING ORDINANCE #8099 FOR A “PC” PLANNED COMMERCIAL DISTRICT ON AN APPROXIMATELY 1.8 ACRE TRACT OF LAND AT THE SOUTHWEST CORNER OF ELM AVENUE AND BIG BEND BLVD., INCLUDING PROPERTIES AT 8720 THROUGH 8780 BIG BEND BLVD. AND REPEALING ORDINANCE #8099 AND MATTERS RELATED THERETO, having been introduced and read twice on April 4, 2023, was taken up its title read a third time and placed upon its passage to become Ordinance #9222. Mayor Arnold called for the vote on Bill #9222. MEMBERS VOTING: AYES: BLISS, FRANKLIN, SMITH, ALEXANDER, RICHARDSON, HIXSON SHEPHERD, ARNOLD NOES: NONE Mayor Arnold stated that Bill #9222 was approved. BILL #9218 – THIRD READING On motion of Councilmember Franklin, seconded by Councilmember Hixson Shepherd, BILL #9218 ENTITLED: AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, REPEALING CHAPTER 4, “BOARDS AND COMMISSIONS” IN ITS ENTIRETY, AND REPLACING IT WITH A NEW CHAPTER 4, “BOARDS AND COMMISSIONS” AS REFERENCED IN THE ATTACHED EXHIBIT A, having been introduced and read twice on April 4, 2023, was taken up its title read a third time and placed upon its passage to become Ordinance #9218. Mayor Arnold called for the vote on Bill #9218. MEMBERS VOTING: AYES: FRANKLIN, SMITH, ALEXANDER, RICHARDSON, HIXSON SHEPHERD, ARNOLD, BLISS 2 April 18, 2023 NOES: NONE Mayor Arnold stated that Bill #9218 was approved. BILL #9219 – THIRD READING On motion of Councilmember Bliss, seconded by Councilmember Richardson, BILL #9219 ENTITLED: AN ORDINANCE OF THE CITY OF WEBSTER GROVES, MISSOURI, CREATING CHAPTER 44, “BUSINESS DISTRICTS” AS REFERENCED IN THE ATTACHED EXHIBIT A, having been introduced and read twice on April 4, 2023, was taken up its title read a third time and placed upon its passage to become Ordinance #9219. Mayor Arnold called for the vote on Bill #9219. MEMBERS VOTING: AYES: SMITH, ALEXANDER, RICHARDSON, HIXSON SHEPHERD, ARNOLD, BLISS FRANKLIN NOES: NONE Mayor Arnold stated that Bill #9219 was approved. BILL #9223 – THIRD READING On motion of Councilmember Smith, seconded by Councilmember Richardson, BILL #9223 ENTITLED: AN ORDINANCE APPROVING AN AGREEMENT WITH ST. LOUIS COUNTY, MISSOURI, REGARDING THE PLACEMENT OF LICENSE PLATE RECOGNITION CAMERAS WITHIN THE RIGHTS-OF-WAY MAINTAINED BY ST. LOUIS COUNTY WITHIN THE CITY OF WEBSTER GROVES, MISSOURI, having been introduced and read twice on April 4, 2023, was taken up its title read a third time and placed upon its passage to become Ordinance #9223. Mayor Arnold called for the vote on Bill #9223. MEMBERS VOTING: AYES: ALEXANDER, RICHARDSON, HIXSON SHEPHERD, ARNOLD, BLISS, FRANKLIN, SMITH NOES: NONE Mayor Arnold stated that Bill #9223 was approved. NEW BUSINESS Resolution #2023-15 - Authorizing the City Manager to Enter into a Contract for Professional Services for the Stormwater Master Plan Update Resolution #2023-15 was pulled from the agenda prior to the meeting, and was not addressed. Budget Introduction Director of Finance & Administration/Assistant City Manager Eric Peterson addressed the budget introduction and answered questions. (See Exhibit C) CONSENT AGENDA A motion was made by Councilmember Richardson, seconded by Councilmember Bliss, to approve the Consent Agenda. Mayor Arnold called for the vote on the Consent Agenda. MEMBERS VOTING: 3 April 18, 2023 AYES: RICHARDSON, HIXSON SHEPHERD, ARNOLD, BLISS, FRANKLIN, SMITH, ALEXANDER NOES: NONE Mayor Arnold stated that the Consent Agenda was approved. The following Consent Agenda was approved: • Approval of Minutes – April 4, 2023 • Resolution #2023-16 – A Resolution Adopting an Events and Sponsorship Policy • Resolution #2023-17 – Amending the Budget for Fiscal Year 2023 and Authorizing the City Manager to Make One-Time Payments to the Missouri Local Government Employees Retirement System to Reduce Annual Pension Costs of Public Safety Employees APPOINTMENTS TO BOARDS AND COMMISSIONS • Ed Scholl was reappointed to the Library Board. EXECUTIVE (CLOSED) SESSION No Closed Session. ADJOURNMENT There being no further business to come before the City Council, the meeting was adjourned at 8:50 P.M. on motion of the Mayor, duly seconded PASSED AND APPROVED this _______day of ____________________ 2023. ________________________ Mayor ____________ City Clerk 4 Exhibit A 23-PC-03 Text Amendment – ARB and Historic Guidelines for Solar Mara M. Perry, AICP, Director of Planning & Development  23-PC-03 Text Amendment – ARB and Historic Guidelines for Solar Historic Districts: Old Webster Marshall Place Webster Park Central Webster  23-PC-03 Text Amendment – ARB and Historic Guidelines for Solar ARB 56.050 6. Permit Applications Submitted to the Board  23-PC-03 Text Amendment – ARB and Historic Guidelines for Solar Historic District Guidelines- Old Webster Marshall Place Webster Park Central Webster Exhibit B EXHIBIT LIST ORDINANCE 9224 Exhibit C FY2024 Proposed Budget Overview Dr. Marie Peoples & Eric Peterson 1 FY2024 Budget Materials www.webstergrovesmo.gov/budget BalancingAct open until April 25! 2  FY2024 Budget Process • May and June meeting being held for department overviews and Council deliberations on amendments • Manager small group meetings with Council members in next week to discuss priorities and issues • Plan for budget amendment process similar to last year 3 FY2024 PROPOSED BUDGET 4  2023 2023 FY2024 24 OVER AMENDED BUDGET PROPOSED (UNDER) 23 BUDGET ESTIMATE BUDGET REVENUE $28,152,282.00 $29,087,907.00 $27,686,062.00 ($466,220.00) EXPENDITURES $30,949,103.00 $29,506,452.00 $26,748,094.00 ($4,201,009.00) NET GRAND ($2,796,821.00) ($418,545.00) $937,968.00 TOTALS FY2024 ALL FUNDS 5  2023 FY2024 2023 BUDGET 24 OVER AMENDED PROPOSED ESTIMATE (UNDER) 23 BUDGET BUDGET REVENUE $18,602,495.00 $19,301,602.00 $19,327,300.00 $724,805.00 EXPENDITURES $19,084,709.00 $19,089,416.00 $19,724,801.00 $640,092.00 NET GRAND ($482,214.00) $212,186.00 ($397,501.00) TOTALS FY2024 GENERAL FUND 6  FUND General Park Pension Street Capital Grant APR Fire House 2 Revenues $19,243 $1,127 $1,362 $890 $1,822 $580 $0 $0 Expenditures $19,724 $1,257 $1,256 $708 $1,876 $360 $0 $0 Transfers In(Out) $86 - - - - - - - Change in Fund Balance ($395) ($130) $106 $182 ($54) $220 $0 $0 Opening Fund Balance July 1, 2023 $10,544 $1,511 $1,842 $622 $2,056 ($73) $1,404 $393 Closing Fund Balance June 30, 2024 $10,149 $1,381 $1,948 $804 $2,002 $147 $1,404 $393 FUND Stormwater Sewer Lateral Old Webster Old Orchard Crossroads Debt Service Public Safety Total Revenues $283 $405 $89 $59 $28 $1,801 $0 $27,689 Expenditures $55 $330 $34 $43 $7 $1,065 $0 $26,715 Transfers In(Out) - - ($44) ($36) ($9) - - ($3) Change in Fund Balance $228 $75 $11 ($20) $12 $736 $0 $971 Opening Fund Balance July 1, 2023 $1,111 $412 $76 $106 $19 $713 $66 $22,008 Closing Fund Balance June 30, 2024 $1,339 $487 $87 $86 $31 $1,449 $66 $22,979 (in thousands) May not add due to rounding FY2024 FUND STATEMENTS 7 FY2024 REVENUE 8  2024 REVENUE CLASSIFICATION 2023 BUDGET 2023 ESTIMATE OVER (UNDER) PROPOSED PROPERTY TAX $1,386,143.00 $1,390,905.00 $1,421,782.00 $35,639.00 INTERGOVERNMENTAL $1,579,822.00 $1,591,136.00 $1,584,852.00 $5,030.00 REVENUE SALES TAX $6,507,849.00 $6,994,401.00 $7,580,094.00 $1,072,245.00 UTILITY TAX $3,204,110.00 $3,066,281.00 $3,204,110.00 $0.00 LICENSES $711,931.00 $786,395.00 $738,500.00 $26,569.00 INSPECTION FEES & PERMITS $899,364.00 $996,058.00 $878,779.00 ($20,585.00) FINES $319,000.00 $267,613.00 $269,000.00 ($50,000.00) CHARGE FOR SERVICES $721,302.00 $565,474.00 $658,250.00 ($63,052.00) RECREATION FEES $1,988,000.00 $2,172,000.00 $2,127,500.00 $139,500.00 OTHER INCOME $410,938.00 $597,305.00 $778,909.00 $367,971.00 TRANSFERS $874,036.00 $874,034.00 $85,524.00 ($788,512.00) TOTALS $18,602,495.00 $19,301,602.00 $19,327,300.00 $724,805.00 9  FY2024 Revenue Points 1. Local Use Tax – Estimated at $750,000 annually 2. Sales Taxes – 3% growth included 3. Property Taxes – 3% growth on real estate taxes in line with past years’ trends 4. Personal Property Tax – Growth but less than FY23 experience due to settling of used car values 10  FY2024 Revenue Points 1. Utility Gross Receipts – Budgeted at FY23 levels, unlikely to meet that mark. 2. Recreation Fees – Budgeted at $139,500 over FY23. 3. Interest – Investment strategy returning interest of $479,000. 11 FY2024 EXPENDITURE SPOTLIGHTS 12  FY23 FY24 OVER (UNDER) $142,250 $181,925 $39,675 Gasoline and Oil 13  FY23 FY24 OVER (UNDER) $388,500 $415,000 $26,500 Electricity 14  FY23 FY24 OVER (UNDER) $53,000 $65,000 $12,000 Natural Gas 15  FY23 FY24 OVER (UNDER) $256,500 $279,000 $22,500 Water & Sewer 16  FY23 FY24 OVER (UNDER) $137,800 $72,000 ($65,800) Snow & Ice Control (Salt) 17  FY23 FY24 OVER (UNDER) $137,800 $72,000 ($65,800) Snow & Ice Control (Salt) 18 FY2024 EMPLOYEE COMPENSATION 19  Budget Includes: Funding for Police CBA compensation $4,007,911 Funding for Fire Department compensation $3,726,709 4% COLA for general government employees COMPENSATION 20 FY2024 Budget is in deficit by $397,501 Balancing Methods include any of the below: 1. Reduce Expenditures 2. Increase Revenues 3. Transfer revenues from other funds or costs to other funds 4. Utilize Fund Balance ($10,147,905) BALANCING THE BUDGET 21 1. How to balance the budget? 2. Should the budget be lowered to zero growth per deficit reduction? 3. Should FY23 budget cuts be made? 4. What is appropriate compensation for employees? 5. How do we address lingering infrastructure and vehicle replacement issues with fund pressures we see? 6. What are Council priorities for use of ARP funds? 7. Manager recommends rolling over Business Development, Sustainability, and Traffic Calming ARP funds into FY24. POINTS TO CONSIDER 22  RESOLUTION 2023-18 AMENDING THE BUDGET FOR FISCAL YEAR 2023 RELATED TO THE GRANT FUND WHEREAS, the City of Webster Groves has been awarded a grant for $15,000 from the National League of Cities to continue the work of diversity growth and representation in leadership throughout the City. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the Budget for Fiscal Year 2023 be amended to include increased expenditures of $15,000 from the Grant Fund. Passed and approved on this _______ day of ________, 2023. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk