City Council - Regular Meetings

Exhibit 1 FY2024 Q3 Budget Review and FY2025 Proposed Budget and Recommendations Dr. Marie Peoples & Eric Peterson 1 Exhibit 1 FY2025 Budget Materials www.webstergrovesmo.gov/budget 2 Exhibit 1 AGENDA FOR DISCUSSION 1. Overview 2. Review FY24 Q3 Performance Report & Investment Report 3. Review Bottom-line Numbers of FY25 Budget 4. Review Five-Year General Fund Plan 5. Review Budget Organization & Chart of Account Changes 6. Review Manager’s Compensation Recommendations 3 Exhibit 1 BUDGET OVERVIEW 4 Exhibit 1 DESTINATION WG! Preparing for the Future, Investing in our Best Asset, Our People 1. Recruitment Incentives 2. Compensation Increases 3. Compensation and Classification Update 4. Updated Workplace Environments 5. Improved Benefit Programs 5 Exhibit 1 DESTINATION WG! Preparing for the Future, Investing in our City 1. Sustainability Coordinator Funding 2. Destination WG Investments 3. Journey to Destination WG - Comprehensive Plan 4. Safe Streets For All Grant 6 Exhibit 1 DESTINATION WG! Preparing for the Future, Investing in Integrity 1. Aligning the City Budget to the goals of the Strategic Plan 2. Fostering Transparency and Efficiency with a new Chart of Accounts 3. Balancing the Budget 7 Exhibit 2 FY2024 QUARTER 3 BUDGET PERFORMANCE 8 Exhibit 2 BUDGET ACTUAL YTD % YTD THIS POINT FY23 REVENUE $30,181,942 $22,984,924.23 76% $25,615,170.25 APPROPRIATIONS $30,629,690 $20,151,274.65 64% $22,866,838.80 NET GRAND ($447,748) $2,833,649.58 2,748,331.45 TOTALS YTD as of 5/6/24 FY2024 ALL FUNDS 9 Exhibit 2 BUDGET ACTUAL YTD % YTD THIS POINT FY23 REVENUE $19,628,921.00 $16,021,799.27 82% $16,806,675.44 APPROPRIATIONS $19,591,035.00 $14,766,084.46 76% $15,093,434.12 NET GRAND $37,686.00 $1,255,714.81 $1,717,241.32 TOTALS YTD as of 5/6/24 FY2024 GENERAL FUND 10 Exhibit 2 QUARTERLY INVESTMENT REPORT 11 Exhibit 2 INVESTMENT REPORT HIGHLIGHTS Total Investments Total Liquidity Ratio and Cash Investments 54% / 46% $27,206,545.82 $12,456,727.95 Liquid / Illiquid Yield Spread Weighted Avg Yield 2.00% - 5.45% 4.92% as of 04/30/24 12 Exhibit 2 FY2025 PROPOSED BUDGET BOTTOM LINE NUMBERS 13 Exhibit 2 20 24 20 24 FY20 25 25 OVER AMENDED BUDGET PROPOSED (UNDER) 24 BUDGET ESTIMATE BUDGET REVENUE $31,955,965 $28,086,889 $45,426,150 $13,470,185 APPROPRIATIONS $30,619,690 $25,164,564 $41,806,006 $11,186,316 NET GRAND $1,336,275 $2,922,325 $ 3,620 ,144 TOTALS SURPLUS! FY2025 ALL FUNDS 14 Echibit 2 20 24 FY20 25 20 24 BUDGET 25 OVER AMENDED PROPOSED ESTIMATE (UNDER) 24 BUDGET BUDGET ONGOING REVENUE $19,628,921 $20,890,071 $22,517,523 $2,888,602 ONGOING $19,591,235 $19,411,046 $22,517,497 $2,926,262 APPROPRIATIONS ONE-TIME -- -- $119,748 One-Time Costs APPROPRIATIONS NET GRAND Ongoing Surplus $37,686 $1,479,025 $ 26,0 0 0 TOTALS (Deficit) FY2025 GENERAL FUND 15 Exhibit 3 GENERAL FUND FIVE-YEAR PLAN REVIEW 16 Exhibit 3 17 Exhibit 3 18 Exhibit 4 BUDGET ORGANIZATION & CHART OF ACCOUNTS 19  Exhibit 4 BUDGET PRESENTATION GOALS • A more engaging and comprehensible budget picture. • Story-telling is part of the budget process. • Adding video and graphic opportunities with Public Affairs. • Budget Website updated with sections of the budget, continuing to add and update. • Want Council’s Feedback as well. 20 Exhibit 4 BUDGET ORGANIZATION • Fund 24 – Destination WG • Program 88 -- Sustainability – General Fund • Program 89 – Business Development – General Fund • Sub-Program 20 – Information Technology – Enterprise & Non- Departmental • Sub-Program 21 – Finance – Enterprise & Non-Departmental 21 Exhibit 4 BUDGET ORGANIZATION Sub-programs (Boards and Commissions) • 01 Arts Commission Board • 02 Business Development • 06 Sustainability Commission Commission • 07 Historic Preservation • 03 Green Space Advisory Commission Commission • 08Traffic Advisory Commission • 04 Parks and Recreation • 09 Architectural Review Board Commission • 10 Board of Adjustment • 05 Police Community Engagement • 11 Plan Commission 22 Exhibit 4 ONE-TIME ACCOUNTS GENERAL FUND •50 REVENUE •60 CITY CLERK •51 CITY COUNCIL •71 FIRE •53 HUMAN RESOURCES •80 PARKS •56 INFORMATION •82 RECREATION TECHNOLOGY 23 Exhibit 4 PENSION TAX FLOW & PENSION FUND •Pension Property Tax (Real, Personal, & Utility) deposited to General Fund. •Pension costs now paid by General Fund • Interest and unspent funds returned to Pension Fund 24 Exhibit 4 Business District & Parks Services •CURRENT – Parks staff and supply costs are in Program 38 and revenue is transferred to the General Fund from each of the Business District Funds to cover business district costs. •PROPOSED – Each business district carries a staff budget and supply budget to directly bill time and materials, eliminating estimation and transfers. 25 Exhibit 5 MANAGER’S RECOMMENDATIONS 26 Exhibit 5 MANAGER’S RECOMMENDATIONS - COMPENSATION • Proposed Budget Includes 5% COLA for all non-union staff. • All Fire and Police staff are compensated per the respective CBA. • 5% COLA cost to General Fund $345,180.92 • 7% COLA additional cost to General Fund $89,669.58 27 Exhibit 5 MANAGER’S RECOMMENDATIONS – SERVICE STIPEND One-Time Stipend for General Employees • 1 year of Service -- $1,000 • 2 years of service -- $2,000 • 3 years of service -- $3,000 OVERALL COST • 5 years + of service -- $5,000 $205,044 Paid in July, service achieved as July 1. (includes WC, FICA, and other employer required items) 28 Exhibit 5 MANAGER’S RECOMMENDATIONS – POSITIONS 4 FTE Positions Restored/Retitled/Funded • 2 FTE For Safe Streets For All grant (grant funded). • 1 FTE Inspector in Planning and Development (funded). • 1 FTE Sustainability Coordinator/SS4A Public Affairs Specialist. • FY25 50% SS4A funded, 25% Solid Waste Grant, 25% General Fund. • 1 FTE Planner in Planning and Development (not included, for discussion). 29 Exhibit 5 DISCUSSION AND MODELING OF SCENARIOS 30 Exhibit 5 QUESTIONS •Feedback on proposed position reinstatements? •Feedback on Cost of Living (COLA)? • Additional scenarios desired? •Feedback on Service Stipends? 31 Exhibit 5 Budget Consideration Calendar • May 15 – Special Meeting with Board and Commission Annual Reports • May 21 – Work session to discuss Board and Commission Annual Reports. Budget Amendments in regular meeting • June 4 - Budget Amendments in regular meeting. Public Hearing on Budget. • June 18 - Budget Amendments in regular meeting. Budget Adoption. 32 Exhibit 6 Executive & Legislative, Finance & Administration Eric Peterson, Assistant City Manager/Director of Finance and Administration Exhibit 6 Included Budget Programs • City Council (01) • Legal Services (07) • City Clerk (10) • Public Affairs and Engagement • Boards and Commissions (08) (29) • Executive (02) • Sustainability (88) • Human Resources (03) • Business Development (89) • Municipal Court (04) • Insurance (25) • Finance (05) • Information Technology (06) • And all sub-programs Exhibit 6 FY25 APPROPRIATIONS FY25 FY25 Over FY24 Amended FY24 Budget Proposed (Under) Budget Estimate Budget FY24 GENERAL FUND ONGOING $4,413,761 $4,404,677 $5,014,668 $600,907 APPROPRIATIONS GENERAL FUND ONE-TIME -- -- $119,748 $119,748 APPROPRIATIONS OTHER FUND APPROPRIATIONS $1,031,775 $410,182 $437,173 ($594,602) ALL FUNDS APPROPRIATIONS $5,445,536 $4,814,859 $5,571,589 $126,023 Exhibit 6 NOTABLE INVESTMENTS/CHANGES • Alignment of Pension Tax Revenue and Pension Spending with Depts. • Non-Departmental Enterprise Spending Organizations • Sustainability and Business Development Elevated • Workplace Culture is a priority • Information Technology 5-year plan • Strategic Plan Guidance Exhibit 6 ALIGMENT WITH STRATEGIC PLAN Provide Achieve Cultivate a Ensure Strengthen Adopt Excellence Diversity, Diverse Long Term Economic Sustainable in Service Equity, and House Fiscal Developme Practices Inclusion Stock Integrity nt Working Creating a Eliminating Focused on Visioning a Pressing together to radical process & transparenc thriving fully into innovate welcome structural y; dedicated community new and where all barriers; to sufficient where practices streamline people may providing revenue for needs are that City bring their fiscal and the services easily met prioritize business for authentic policy demanded. with Earth and the benefit self to support to maximum climate of our collaborate the effort. return for friendly community. and partner community. outcomes. together. Exhibit 6 FY25 CAPITAL IMPROVEMENTS Exhibit 6 FY25 CAPITAL IMPROVEMENTS Computer Replacement Furniture Replacement $60,000 $5,000 Exhibit 7 FY2025 Budget Planning & Development Mara M. Perry, AICP Exhibit 7 FY25 APPROPRIATIONS FY25 FY25 Over FY24 Amended FY24 Budget Proposed (Under) Budget Estimate Budget FY24 GENERAL FUND $763,432.00 $716,222.00 $947,307.00 $183,875.00 APPROPRIATIONS OTHER FUND $150,000 -- $1,500 $148,500 APPROPRIATIONS ALL FUNDS $913,432.00 $716,222.00 $948,807.00 $35,375.00 APPROPRIATIONS Exhibit 7 NOTABLE INVESTMENTS/CHANGES • Inclusion of Workers Compensation, FICA, Long Term Disability, Medical Insurance and Non Public Safety Pension and Non Uniform Pension which was not in 2024 break down of budget. (over $84,000) • One position moved to our budget mid budget 2024 – front desk, permit intake and issuance • Two position requests – Building Inspector and Planner • Minus employees, budget from last year has increased by $473 Exhibit 7 ALIGMENT WITH STRATEGIC PLAN Achieve Ensure Provide Cultivate Strengthen Adopt Diversity, Long Term Excellence a Diverse Economic Sustainable Equity, Fiscal in Service House Stock Development Practices and Inclusion Integrity Blue Beam for Using MAGNET to Explore Zoning Options for free Using MAGNET to Online permitting online permitting Code Amendments educational streamline to lessen usage of expand submittals to address housing training. processes and paper materials. notifications to connecting to options. permits. applicants. MAGNET. Training budget for Training budget for Ongoing customer service. DEI. Comprehensive Planning Process. Exhibit 8 Parks and Recreation Scott A. Davis, CPRP Exhibit 8 FY25 APPROPRIATIONS FY24 FY25 FY25 Over FY24 Budget Amended Proposed (Under) Estimate Budget Budget FY24 GENERAL FUND $2,245,636.00 $2,194,801.00 $2,303,064.00 $57,428.00 APPROPRIATIONS OTHER FUND $1,491,747.00 $1,826,417.00 $14,354,813 $12,863,066 APPROPRIATIONS ALL FUNDS $3,737,383.00 $3,683,894.00 $16,657,877.00 $12,920,494 APPROPRIATIONS Exhibit 8 NOTABLE INVESTMENTS/CHANGES • Passage of Prop W will add $12m-$14m of construction projects in FY25 (water park, walking path in SW Park, improved park lighting, court repairs, restroom and pavilions.) • Projecting general fund FY25 year-over-year revenue growth of >5%, expense growth <3%. • FY25 general fund cost recovery estimated at 93%.  ALIGMENT WITH Exhibit 8 STRATEGIC PLAN Achieve Ensure Long Term Adopt Provide Diversity, Fiscal Sustainable Excellence in Service Equity, and Inclusion Integrity Practices Hiring, training and retaining quality Providing specific programs such as The P&R department will apply for Prop W will fund several projects that will well paid staff is our largest developmental learn-to-skate or a minimum of 5 grants with benefit the City's sustainability efforts expense, and has the largest participating in Worlds Largest Swim upwards of $750,000 in including energy reductions and improved impact on providing quality Lessons to offer services to our special anticipated awards for FY25 water quality at the water park and various services. populations. solar projects. Enhancing parks and recreation Provide staff with trainings and Partner with neighboring Improved storm water and creek bank experiences through Prop W voter technologies to further our awareness of municipalities on shared staff restoration utilizing DNR/EPA 319 grant approved initiatives to provide each other strengths and where we can be (ADA Coordinator w/ Clayton, funds will begin in FY25 and continue into better resources, facilities, and better managers and co-workers. Maryland Heights Richmond FY27 services. Heights) and facility usage (Glendale). Partner with neighboring municipalities on General Fund cost recovery on shared staff (ADA Coordinator w/ Recreation is estimated at 93% Clayton, Maryland Heights and will likely end FY25 at closer Richmond Heights) and facility to 98%. usage (Glendale). Exhibit 8 FY25 CAPITAL IMPROVEMENTS Exhibit 8 FY25 PROP W CAPITAL IMPROVMENTS Water Park Solar Projects Full replacement Solar panels on Rec Complex roofs and some pool shade structures $12,000,000 Amount $1,250,000  FY25 PROP W Exhibit 8 CAPITAL IMPROVMENTS Southwest Park Walking Trail Meeting Room Partitions .4 miles of walking trail Replacement of moveable wall along perimeter of park partitions in meeting rooms $60,000 $135,000  FY25 PROP W Exhibit 8 CAPITAL IMPROVMENTS Restroom Improvements Park Lighting Projects Sink and plumbing $17,000 and New LED fixtures on ballfields at concrete slab replacements Blackburn and Memorial, LED $45,000 pavilion lights at Larson $62,000 $310,000 Exhibit 8 FY25 PROP W CAPITAL IMPROVMENTS New Park w/ GRG Court Improvements GRG will build out then donate Blackburn Park tennis court property to City repaint $150,000 $25,000 Exhibit 8 FY25 CAPITAL IMPROVMENTS Southwest Park Backstop Replacement of baseball backstop for player safety $30,000 Exhibit 9 Public Works Vera Cavato, Acting Director of Public Works Exhibit 9 FY25 APPROPRIATIONS FY24 Amended FY24 Budget FY25 Proposed FY25 Over Budget Estimate Budget (Under) FY24 GENERAL FUND $1,449,329.00 $1,403,239 $1,593,488 $144,159.00 APPROPRIATIONS OTHER FUND $5,643,931 $2,286,357 $2,975,590 $858,551 APPROPRIATIONS ALL FUNDS $7,093,260 $3,689,596 $4,569,078 ($2,524,182) APPROPRIATIONS Exhibit 9 NOTABLE INVESTMENTS/CHANGES Gas and Oil • Increase of $3,962 for Public Works. • FY24 $49,525 and FY25 $53,487 Custodial Supplies • Increase of $2,000. • FY24 $31,400 and FY25 $33,400 Snow & Ice Control (Salt) • Decrease of $19,000 due to mild winter. FY24 $72,000 and FY25 $53,000. Exhibit 9 ALIGMENT WITH STRATEGIC PLAN Achieve Ensure Provide Cultivate Strengthen Adopt Diversity, Long Term Excellence a Diverse Economic Sustainable Equity, Fiscal in Service House Stock Development Practices and Inclusion Integrity All resident’s emails, The department will Maintain the highest Track all purchases Maintain street The grant procured phone calls and in seek training quality streets and all budget items sweeping and tree recycling containers person inquiries will be opportunities for all possible by to ensure the trimming throughout have been installed in responded to within employees on diversity, continuing department stays the business districts the business districts 24 hours. equity and inclusion. aggressive within budget for the to encourage for waste maintenance year. businesses to stay and minimization. programs to ensure to encourage new longevity of businesses to open. pavements. The department will Develop methods to Improve drainage The department has Continue to support prioritize all work measure customer facilities to prevent been doing more special activities in orders based on satisfaction to ensure possible damage to work in house and the business districts severity of issue and we are working to public and private coordinating on by supplying the location to make sure achieve diversity and property. projects with the needed barricades work is completed in a equity and to be Parks Department to and no parking timely manner. inclusive. contain costs. signage for all events. Exhibit 9 FY25 CAPITAL IMPROVEMENTS  FY25 CAPITAL Exhibit 9 IMPROVMENTS Design for Complete Streets Old Webster Parking Garage Waterproofing • Design for the improvement of South Elm Avenue • The Old Webster Parking Garage is seventeen- from Glendale Road to East Old Watson Road, years-old and has experienced premature implementing a road diet to construct a 10-foot and excessive deterioration of the structural deck beams "double tees". wide shared multi use path. • In FY2024, the structural repairs are currently ongoing and are anticipated to be completed soon. • Waterproofing the parking garage is essential to prevent water damage and protect the structure. $430,032 $110,000  FY25 CAPITAL Exhibit 9 IMPROVMENTS Service Center Vestibule, Meeting Service Center Visitor Room, & Offices Parking Lot • Currently, there is no public access to • The Public Works Department will the Service Center which is not a safe construct a public access parking lot situation. The addition of a vestibule for the service center vestibule, would give the public access to the meeting room, and office space building in a safe manner. In addition, project. the expansion will include a conference room to hold meetings and additional needed office space. $500,000 $30,000 Exhibit 9 FY25 CAPITAL IMPROVMENTS Sign Shop Vinyl Cutter Track Buggy • Procurement of a high-performance vinyl • Procurement of a track buggy will allow it to cutter for the sign shop. This will allow the transverse rough terrain with ease and public works/street department to continue allows versatility to handle construction to make signage in-house which results in a tasks efficiently in challenging savings for the city. environments. $7,500 $24,000  FY25 CAPITAL Exhibit 9 IMPROVMENTS Walk Behind Paint Striper Safety Enhancements for Fleet Vehicles/GPS/Snow Control • Procurement of a new walk behind paint • A Real time snowplow application that will striper to replace the old walk behind paint allow us to view our entire fleet in real time striper. This will allow the street department and to see detailed route completion which to continue to repaint crosswalks, stop bars will enhance safety and keep residents and other paved markings as they fade and informed. need to be refreshed. $10,000 $21,000 Exhibit 10 Fire Department Dr. Brett Ellis Fire Chief Exhibit 10 FY25 APPROPRIATIONS FY25 FY25 Over FY24 Amended FY24 Budget Proposed (Under) Budget Estimate Budget FY24 GENERAL FUND $5,099,306.00 $5,026,363.00 $6,231,118.00 $1,131,812.00 APPROPRIATIONS OTHER FUND $189,350.00 $170,000.00 $260,800.00 $71,450.00 APPROPRIATIONS ALL FUNDS $5,288,656 $5,196,363 $6,491,918 $1,203,262 APPROPRIATIONS Exhibit 10 NOTABLE INVESTMENTS/CHANGES • People • Training & Conferences • Health and Wellness • Progress • Equipment • Vehicles • Playbook • Community Risk Reduction (CRR) • Plans, Programs, and Processes with a Purpose  ALIGMENT WITH Exhibit 10 STRATEGIC PLAN Achieve Ensure Provide Cultivate Strengthen Adopt Diversity, Long Term Excellence a Diverse Economic Sustainable Equity, Fiscal in Service House Stock Development Practices and Inclusion Integrity Prepared Workforce Recruitment through Insurance Services Adapt to Fire & Relationship Prevention EMS Billing Review Office (2), Service Landscape Community CRR Initiatives goal is a strong (1) Shift Education Apparatus CCTD Membership Community Replacement Plan CRR Initiatives & Apparatus & Health and Risk Reduction Smoke Alarm Blitz & Training Replacement Plan, Wellness of (CRR) Equipment/Hose Plan Training (CCTD), Personnel & CRR Training, Health & Training Training Training Training & Capital Wellness & & Special Events & Special Events Capital Support & Capital Support Support Capital Support Exhibit 10 FY25 CAPITAL IMPROVEMENTS Exhibit 10 FY25 CAPITAL IMPROVMENTS Firefighter Gear (8 sets) Equipment $46,000 $25,000 Exhibit 10 FY25 CAPITAL IMPROVMENTS Hybrid Staff Vehicles x 2 Rescue Jacks and Struts $140,000 $36,000 Exhibit 10 FY25 CAPITAL IMPROVMENTS Swift Water Tech Gear $6,000 Exhibit 11 Police Capt. Stephen Spear Exhibit 11 FY25 APPROPRIATIONS FY25 FY25 Over FY24 Amended FY24 Budget Proposed (Under) Budget Estimate Budget FY24 GENERAL FUND $5,619,771.00 $5,665,744.00 $6,427,852.00 $808,081.00 APPROPRIATIONS OTHER FUND $304,329 $246,000 $231,383 $72,946 APPROPRIATIONS ALL FUNDS $5,924,100.00 $5,911,744.00 $6,659,235 $735,135.00 APPROPRIATIONS Exhibit 11 NOTABLE INVESTMENTS/CHANGES • Gas and Oil projected increase $9,000.00 • Munitions increase of $5,100.00 due to purchase of additional training ammunition for transition to Glock Firearms • Memberships decrease (3100.00) not renewing RCCEEG membership (STL County can now provide the services at no cost) • Professional Services increase $7810.00 due to adding Aspen Health Services, GP Background Software and additional screenings for new hires • Meetings and Conferences includes 2 CALEA conference attendees at $4,000.00 • Maintenance Contracts increase of $8766.00 due to Drone Maintenance and City Security Camera Maintenance • Vehicle Maintenance increase of $15,500.00 due to Increased cost of outfitting, repairing, and maintaining ever more advanced vehicles  ALIGMENT WITH Exhibit 11 STRATEGIC PLAN Provide Achieve Adopt Ensure Long Term Fiscal Excellence Diversity, Sustainable Integrity in Service Equity, and Inclusion Practices Purchase and Continue to Fund Recruiting Fund Annual Audit and Purchase Electric or Hybrid Police Maintain Quality Efforts from Academies with Accreditation Process and Vehicles when Available Operational Diverse Candidates Assessment Equipment Hire and Retain High Fund Female and Minority Fund Workload Assessments to Purchase Items Manufactured with Quality Employees Recruitment and Retention Ensure Proper Staffing Renewable Resources through Training & Education Continue to Provide Advertise in Publications and Fund Staff Training and Excellent Training at Educational Institutions Development on Finacial Planning Exceeding serving Diverse Populations and Resource Development State Minimum Standards Exhibit 11 FY25 CAPITAL IMPROVEMENTS Exhibit 11 FY25 CAPITAL IMPROVMENTS Body Cameras In Car Video • Continued agreement of digital • Continued agreement for Body wireless system integrated with Cameras with three station docks, Body Cameras having the software, network server license capability to allow real time and storage server monitoring and capturing a much wider field for viewing and analysis for Officer and Public Safety 37,000 27,000 Exhibit 11 FY25 CAPITAL IMPROVMENTS Portable Radios Police Vehicles • Replace 6 Motorola APX 6000 • Replacement and outfitting of 4 P25 Compliant Portable Radios marked patrol vehicles based on availability of manufactures vehicles could be regular gas or electric/hybrid. Includes replacing 2 patrol vehicles that were scheduled for 2024 budget year but were unavailable from the manufacturer. 30,000 270,000 Exhibit 11 FY25 CAPITAL IMPROVMENTS BussCom Liberty Fingerprint Scanner Recording • Replacement and maintenance • Replace and upgrade Liberty contract for Idema Electronic Recording hardware and software Fingerprint scanner and software 6,800 4,900