City Council - Regular Meetings

Please note, residents can share comments in-person, virtually via Zoom using the “Raise Hand” option, during the Regular Meeting, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone or computer to the meetings are available at www.webstergrovesmo.gov/568/Virtual-Meeting-Instructions. CITY OF WEBSTER GROVES COUNCIL WORK SESSION AGENDA DATE: TUESDAY – MARCH 4, 2025 6:30 P.M. LOCATION – CITY HALL #4 E. LOCKWOOD AVENUE IN-PERSON AND VIRTUALLY 1. BOARD AND COMMISSION INTERVIEWS 2. REVIEW REGULAR AGENDA 3. MAYOR/COUNCIL/CITY MANAGER ISSUES/MEETING UPDATES 4. TOPICS: • Sam Dobson – Demo Project • Planning Department Update 5. APPOINTMENTS TO BOARDS/COMMISSIONS 6. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] 7. ADJOURNMENT  CITY OF WEBSTER GROVES CITY COUNCIL MEETING DATE: TUESDAY – MARCH 4, 2025 7:30 P.M. LOCATION–CITY HALL-#4 E. LOCKWOOD IN-PERSON AND VIRTUALLY Please note, residents can share comments in-person, virtually via Zoom, using the “Raise Hand” option, via email or U.S. mail. Written comments will not be read aloud at the meetings. All speakers will be allowed three minutes. Instructions on listening through phone/computer to meetings available at: www.webstergrovesmo.gov/568/Virtual-Meeting-Instructions Welcome to the regular meeting of the City Council. We welcome questions, ideas and comments from persons in attendance. Members of the audience may, however, comment only when recognized by the Mayor or Mayor ProTem if the Mayor is absent. We ask that comments be limited to three minutes in order to complete the agenda within a reasonable time. Comments concerning items not on the agenda should be made during the Remarks of Visitors section of the agenda, near the beginning of the meeting. I. ROLL CALL II. 2024 LIFETIME ACHIEVEMENT IN THE ARTS AWARD - Tom Engelhardt III. PROCLAMATIONS - DETECTIVE OF THE YEAR – Detective Sergeant Brian Wintergalen - POLICE OFFICER OF THE YEAR – Officer Matthew Doerr IV. REMARKS FROM THE COMMUNITY AND VISITORS V. NEW BUSINESS - MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER VI. NEW BUSINESS 1. Stormwater Master Plan Presentation 2. Bill #9277 – First & Second Reading – An Ordinance Authorizing the City Manager to Execute, on Behalf of the City of Webster Groves, a Permanent Pedestrian Easement and Traffic Signal Easement to the St. Louis County Department of Transportation and Public Works Related to a Portion of Property Located by 845 Marshall Ave., Associated with Federal Project No. STP-5613 (610)  VII. APPROVAL OF CONSENT AGENDA 1. Approval of Minutes – February 18, 2025 2. Resolution #2025-07 – Authorizing the City Manager to Approve Firehouse #1 Bathroom Project Change Orders 3. Resolution #2025-08 – Accepting MoDOT Grants for Police Services and Equipment for FY-2026 4. Resolution #2025-09 – Authorizing the City Manager to Enter into an Agreement for the Construction Portion of the Design-Build Services for the Ice Rink Renovation 5. Resolution #2025-10 – Authorizing the City Manager to Purchase a Digital Message Marquee Sign for City Hall, and Amending the Budget for FY-2025 6. Liquor License - Application for Temporary Liquor License for Mary Queen of Peace Church, 676 W. Lockwood Avenue, to Sell Beer and Wine by the Drink for Consumption on the Premises Where Sold at Their Spring Festival on April 25, 2025 and April 26, 2025 VIII. APPOINTMENTS TO BOARDS AND COMMISSIONS IX. EXECUTIVE (CLOSED SESSION) RE: 1. ATTORNEY-CLIENT PRIVILEGED COMMUNICATIONS [MO. STATUTE 610.021 (1)] 2. REAL ESTATE [MO. STATUTE 610.021 (2)] 3. PERSONNEL [MO. STATUTE 610.021 (3)] 4. NEGOTIATED CONTRACT [MO. STATUTE 610.021 (12)] X. ADJOURNMENT Individuals who require an accommodation (sign language, interpreter, listening devices, etc.) to participate in the meeting should contact the City Clerk at 314-963- 5318 (fax number 314-963-7561) or Relay Missouri at 1-800-735-2966 (TDD) at least two working days prior to the meeting. NEXT REGULAR MEETING DATE: TUESDAY – MARCH 18, 2025  City of Webster Groves Stormwater Management Plan Council Presentation 03/04/2025  Stormwater Master Planning • City Planning Effort • Previous Efforts – 2002 Stormwater Master Improvement Plan • Overall Goals – Updated Master Plan – Integrate Public Input – Develop Prioritization Ranking Methodology  Stormwater Management Plan Goals & Objectives Goal - Develop planning tools and capital improvement projects to address water quality, stream stability, and stormwater infrastructure and drainage issues. Study Objectives • Maintain a proactive public involvement process • Identify needed Capital Improvement Projects (CIPs) for stormwater issues • Quantify existing hydrologic and hydraulic data • Map stream corridors • Evaluate stormwater problem sites • Develop prioritization ranking method  Stormwater Management Plan Major Study Components Public Involvement Watershed Inventory Hydraulics Watershed Management Plan Stream Stability Hydrology Stormwater Problem Sites  Stormwater Management Plan Benefits • Engineering-based tool to guide the City in choosing projects for the Stormwater program. • Maximize benefits to residents. • Reduction of risks to public safety, public health, and damage to public infrastructure and private property. • Allows the City to secure grant funding. – More funding allows the City to complete more projects in a shorter period of time.  Stormwater Management Plan Overview Phases The planning process – in all phases – has been collaborative, transparent, and inclusive Phase Identify stormwater issues Phase 2 Review identified issues Phase 3 Categorize issues  Phase 1 – Identify Stormwater Issues • Issues reported through the online survey. (A total of 406 responses were received) • Historical information provided by the City.  Updated Data Survey Responses Survey responses Received 406 Number of stormwater issues identified from responses 639 Complaint Types Yard Flooding 233 Street Flooding 176 Structure Flooding 69 Leaky Basement 72 Channel / Overland Flow Erosion 86 Current CIPs Developed Stormwater issues addressed 325 CIP Flooding 65 CIP Channel Erosion 37  Phase 1 – Identify Stormwater Issues • Engineers conducted channel condition assessments. – Over 8.5 miles of stream field observation. – Methodical, engineering-based assessment system. – Consistent Scoring. • I&L has completed 54 stormwater management plans. • I&L has assessed over 1,000 miles of creeks and streams (boots on the ground).  Phase 2 – Review Identified Issues • Review and Group issues – 651 reported issues – 325 issues incorporated into 102 problem areas – 326 issues were not developed into CIPs • Conduct Site Visits at all locations • Complete Desktop Review – Historical info – FEMA maps – MSD Databases • Develop Solutions • Create Cost Estimates  Phase 3 – Categorize Issues Prioritization Ranking System – Based on MSD’s system • An established, widely-used scoring system in our area • Solid engineering basis • Aligning with MSD helps with possible future funding opportunities • City tailored the system to Webster Groves – This ranking system was consistently applied to all identified issues across the City. – The system will be consistently applied moving forward to score issues that will come up in the future. – Every project has an equal chance of becoming a public project because it is scored under the same system. Higher scores do not guarantee that an issue will have a publicly-funded solution  Phase 3 – Categorize Issues Adjustments from MSD – Threatened Roadway – weighting factor for type of roadway (heavily traveled road versus lightly used side streets) and a point adjustment factor for undermined/failing bridges. – Threats to Natural Resources (parks, wetlands, continuous woods, etc.). – Condition of existing stormwater system. – Preservation of natural resources. – Conservation Easements.  Phase 3 – Categorize Issues Prioritization Ranking System – Projects are scored based on risks, benefits, and estimated costs. • Higher risks can earn higher scores – for example: structural flooding scores higher than yard erosion • Scores are not based on the number of years a problem has existed – Priority is Structural Flooding and Public Safety Issues. – Followed by Highest Benefit. • More affected residents, higher score – The system is a guide and decision-making tool, not a guarantee a project will be completed. – Re-Scoring only if site conditions have changed.  Phase 3 – Categorize Issues Project Categories: 1. Channel 2. Area Flooding  How identified stormwater issues can become City-funded projects City staff and the City Council can use discretion and best judgement to ultimately determine what projects are included in the CIP The Stormwater Department then recommends City Council Approves the project.  Phase 3 Program Results Project Type Quantity Cost (in millions) 1. Channel 37 $24.7 2. Flooding 65 $21.6 Program Totals 102 $46.3 1. Channel 2. Flooding  Phase 3 Program Results Number of Projects by Type Cost by Project Type in Thousands $24,697 Type 1 - Channel $21,611 36% 37 Projects Type 2 - Flooding 64% 65 Projects TYPE 1 - CHANNEL TYPE 2 - FLOODING  Phase 3 Program Results Project Type One -- Channel Project Project Type Two -- Flooding Project Costs in Thousands Costs in Thousands $13,204.30 $12,123.00 $6,464.00 $5,425.10 $4,751.20 $4,062.40 $277.90 UNSCORED PROJECTS PROJECTS WITH PROJECTS WITH PROJECTS WITH PROJECTS WITH SCORES PROJECTS WITH SCORES PROJECTS WITH SCORES LESS SCORES GREATER SCORES BETWEEN 1 SCORES LESS THAN 0.5 GREATER THAN 1.0 BETWEEN 1 AND 0.5 THAN 0.5 THAN 1 AND 0.5  Phase 3 Program Results Cost of Projects that Do and Do Not Address Theats to Structures in Thousands $24,729.00 $21,578.90 PROJECTS THAT ADDRESS THREATS TO STRUCTURES PROJECTS THAT DO NOT ADDRESS THREATS TO STRUCTURES  Phase 3 Program Results Percentage of Projects with Prioritization Ranking Scores 1 or Greater by Watershed Gravois Creek 8% Mackenzie Deer Creek 27% 65% Deer Creek Mackenzie Creek Gravois Creek  Recommendations • Exclude Channel Projects and prioritize projects addressing Area Flooding for implementation in Capital Improvement Program (CIP) due to ease of access and highest and best use of available funding. – This also prevents any conflicts with MSD’s maintenance responsibility for channels and regional waterways. – Exceptions: Possible resulting structure damage and Creek overflow flooding adjacent to channels. • Determine City funding approach (Stormwater Fund, Prop S - MSD), Allocation of Remaining OMCI Funds (only Deer Creek will continue at ¼ of current rate), Resident cost-share, etc.  Next Steps Stormwater Management Plan • Incorporate City Council’s comments. • Allocate funding sources (MSD Prop S, OMCI, Stormwater Fund, and grants) for project implementation. Funding allocation will include City's stormwater project management workforce (Addition of 0.7 FTE to 1 FTE is estimated). Implementation • The ranking of identified issues will be used by City Staff and City Council to select and approve projects. • Projects will be listed in the City’s CIP. • New stormwater issues will be reviewed, ranked, and added to the list as needed – Residents should continue to report stormwater issues.  Thank You!!! The Stormwater Management Plan gives us a clear, thoroughly- researched, fact-and-engineering-based, methodical, consistent, and impartial guide for shaping the City’s Stormwater Program  Questions? Sinan Alpaslan, PE Tim Dean, PE, LEED® AP alpaslana@webstergrovesmo.gov tim@ilincworld.com (636) 777-3000 (314) 963-5339  BILL #9277 ORDINANCE #9277 AN ORDINANCE AUTHORIZING THE CITY MANAGER TO EXECUTE, ON BEHALF OF THE CITY OF WEBSTER GROVES, A PERMANENT PEDESTRIAN EASEMENT AND TRAFFIC SIGNAL EASEMENT TO THE ST. LOUIS COUNTY DEPARTMENT OF TRANSPORTATION AND PUBLIC WORKS RELATED TO A PORTION OF PROPERTY LOCATED BY 845 MARSHALL AVE, ASSOCIATED WITH FEDERAL PROJECT NO. STP-5613 (610) WHEREAS, the St. Louis County Department of Transportation and Public Works has requested that the City of Webster Groves grant them a permanent pedestrian easement and traffic signal easement for a portion of property located by 845 Marshall Ave, in order to complete their project affiliated with the Hanley Road – Laclede Station Road Resurfacing [St. Louis County Project #AR-1819] and [Federal Project No. STP-5613 (610)]. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF WEBSTER GROVES, MISSOURI, AS FOLLOWS: Section 1. The City Council hereby authorizes the City Manager to enter into an Agreement with the St. Louis County Department of Transportation and Public Works consistent with the understanding set forth above and substantially in the form of the agreement/easement attached hereto and incorporated herein as Exhibit A. Section 2. This ordinance shall not be printed in the Code of Webster Groves. Section 3. This ordinance shall be effective immediately upon passage and approval as provided by law. PASSED AND APPROVED this ________ day of _____________________, 2025. ________________________________ MAYOR ATTEST: ____________________________________ CITY CLERK  CITY OF WEBSTER GROVES February 18, 2025 The City Council met this date in a regular session, in-person in the Council Chambers, and via Zoom, at 7:42 p.m. Present at Roll Call: Mayor Laura Arnold Councilmember Pam Bliss Councilmember David Franklin Councilmember Emerson Smith Councilmember Karen D. Alexander (Via Zoom) Councilmember Emily Hixson Shepherd Councilmember Jamie Hasemeier: A quorum was present. Also present: Dr Marie Peoples, City Manager Neil Bruntrager, City Attorney Katie Nakazono, City Clerk RECOGNITIONS & PROCLAMATIONS Lifetime Achievement in the Arts Award. (Postponed due to inclement weather.) REMARKS FROM THE COMMUNITYAND VISITORS Dave Buck, 6 Colonial Village. [Exhibit 1]. NEW BUSINESS – MAYOR, COUNCILMEMBERS, CITY ATTORNEY, CITY MANAGER No New Business. UNFINISHED BUSINESS BILL #9276 – THIRD READING On motion of Councilmember Hasemeier, seconded by Councilmember Bliss, BILL #9276 – AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO DESIRRA MCFADDEN (CERTIFIED 20 EVENT CENTER) TO ALLOW A BANQUET FACILITY USE ON AN APPROXIMATELY 3.28-ACRE TRACT OF LAND IN AN EXISTING STRUCTURE AT 8045 WATSON ROAD IN THE “C” COMMERCIAL DISTRICT AND MATTERS RELATED THERETO, having been introduced and read twice on February 4, 2025, was taken up by its title and read a third time and placed upon its passage to become Ordinance #9276. Mayor Arnold called for the vote on Bill #9276. AYES: BLISS, FRANKLIN, SMITH, ALEXANDER, HIXSON SHEPHERD, HASEMEIER, ARNOLD NOES: NONE Mayor Arnold stated that Bill #9276 was approved. February 18, 2025 CONSENT AGENDA A motion was made by Councilmember Franklin, seconded by Councilmember Bliss, to approve the Consent Agenda. Mayor Arnold called for the vote on the Consent Agenda. AYES: FRANKLIN, SMITH, ALEXANDER, HIXSON SHEPHERD, HASEMEIER, ARNOLD, BLISS NOES: NONE Mayor Arnold stated that the Consent Agenda was approved. The following Consent Agenda was approved: • Approval of Minutes – February 04, 2025 • Liquor License - Application for Temporary Liquor License for Mary Queen of Peace Church, 676 W. Lockwood Avenue, to Sell Beer and Wine by the Drink for Consumption on the Premises Where Sold at Their Fish Fries on March 7, 2025, and April 4, 2025 • Resolution #2025-06 – Amending the Fiscal Year 2025 Budget Related to Full-Time Employee Positions APPOINTMENTS TO BOARDS AND COMMISSIONS • Timothy Fahrner was appointed to the Sustainability Commission. • Rob Wagnon was appointed as a Regular Member to the Traffic Advisory Commission. • Jason Jordon was appointed to the Traffic Advisory Commission (Alternate Member). • Joan Esserman was appointed as the Webster Groves City Representative to the Webster Groves Historical Society. Executive (Closed) Session Councilmember Bliss called for a motion, which was seconded by Councilmember Franklin, to go into Executive Closed Session per Attorney-Client Privileged Communications [MO Statute 610.021 (1)], Personnel [MO Statute 610.021 (3)], and Auditor-Client Privileged Communications [MO Statute 610.021 (18)]. Mayor Arnold called for the vote to go into Executive (Closed) Session. AYES: SMITH, ALEXANDER, HIXSON SHEPHERD, HASEMEIER, ARNOLD, BLISS, FRANKLIN NOES: NONE Mayor Arnold stated that the Council would go into Executive (Closed) Session. Adjournment There being no further business to come before the City Council, the meeting was adjourned at 9:38 p.m. on motion of the Mayor, duly seconded. PASSED AND APPROVED this _______day of ____________________ 2025. ________________________ Mayor ______________ City Clerk 2 Exhibit 1 From: Dave Buck To: citycouncil; Arnold, Laura; Bliss, Pam; Alexander, Karen; Hixson Shepherd, Emily; Hasemeier, Jamie; Franklin, David; Smith, Emerson; Peoples, Marie; njbatty@aol.com; Nakazono, Katie; Rangel, Karen; Tyler, Renee; Davis, Scott; Donovan, Gregory; Thomas, Tiara; Boyd, James; Alpaslan, Sinan; Ellis, Brett; Bainter, Gary; Acevez, Vincent; Weimer, Erich; Hannah Bader; Josh Bloom; Scott Freres Cc: Gerry Welch; Kathy Hart; Toni Hunt; Jeanne Kirkton; Sebastian Bellomo; Bill Newhouse; gbratcher@bjc.org; Jaime Mowers; Kevin Murphy; Brandi Schubert Subject: Dave Buck"s "Remarks from the Community and Visitors" at 2/18/25 Webster Groves City Council Meeting Date: Tuesday, February 18, 2025 12:29:17 PM Caution: This is an External Message - Please be cautious when opening links or attachments “February is Black History Month. My favorite Dr. Martin Luther King, Jr. quote is “My dream for my four children is that they grow up in nation where they are not judged by the color of their skin but by the content of their character.” Which begs the question: “What is the content of our COMMUNITY’S character today – and 20 years from now, which is the time horizon of the new Comprehensive Plan under development. Intelligence is all about the mental development of the head, but character is all about the MORAL development of the HEART. And the famous wisdom is not “Follow Your Head” but “Follow Your Heart”. Experts and scholars now conclude that character is more important than intelligence in determining success in life and is defined and guided by such core values as honesty, kindness, acceptance, generosity, empathy, humility, etc. City Council has shown good character in recent months. For example, 1) David Franklin advocating to make an Exhibit 1 exception to the just approved “City Park Naming Policy” to name the Sculpture Garden after Gerry Welch; 2) Emerson Smith and the North Webster Neighborhood Coalition recommending to name the Rec-Plex after Benny Gordon; and 3) the Council’s recent unanimous vote for the new KVC mental health facility despite nearby resident opposition. Which brings me to the Comprehensive Plan. I have a number of different questions, issues or ideas regarding this plan. But the total lack of our community’s character is the biggest one. The plan today is all head and no heart. It’s all very intelligent and rational but it totally lacks heart, character and values that define our community. The word “comprehensive” means “complete” or “total” and, in my humble opinion, this plan will not be complete until it addresses and includes the desired character of our community in the future. PEACE. Thank YOU.”  RESOLUTION #2025-07 AUTHORIZING THE CITY MANAGER TO APPROVE FIREHOUSE NO.1 BATHROOM PROJECT CHANGE ORDERS WHEREAS the City Council approved Resolution #2024-28 on May 21, 2024, authorizing a contract for new bathrooms and a bathroom remodel for Firehouse No. 1 with C. Rallo Contracting Co., Inc., for $163,592.00; and WHEREAS during construction revisions to the bathroom layout was necessary to complete the bathroom remodel for a total change order cost of $32,871.22; and WHEREAS sufficient funds exist in the Capital Improvement Fund to pay for these change orders. NOW THEREFORE, BE IT RESOLVED, the City Manager is authorized to execute change orders for the Firehouse No. 1 Bathroom Project by increasing the authorized expenditure amount to C. Rallo Contracting Co., Inc by $32,871.22, which is within the original budgeted amount, and changes the project total to $196,463.22. . ADOPTED this day of , 2025. Mayor ATTEST: City Clerk  RESOLUTION #2025-08 ACCEPTING MODOT GRANTS FOR POLICE SERVICES AND EQUIPMENT FOR FISCAL YEAR 2026 WHEREAS, funding is available through the Missouri Department of Transportation to be used for overtime pay for officers addressing traffic enforcement projects such as Hazardous Moving Violations, DWIs, Seat Belt Enforcement, and Equipment; and WHEREAS, the City Council desires to receive Missouri Department of Transportation Grants during Fiscal Year 2026. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, MISSOURI, that the City Council will execute a MODOT Authorization form, and the City Manager is hereby authorized to accept all grants from the Missouri Department of Transportation during Fiscal Year 2026. Passed and approved on this _______ day of ________, 2025. __________________________________________ Mayor ATTEST: ______________________________________ City Clerk  RESOLUTION #2025-09 AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT FOR THE CONSTRUCTION PORTION OF THE DESIGN-BUILD SERVICES FOR THE ICE RINK RENOVATION WHEREAS, the Ice Rink at the Benny Gordon Recreation Complex is moving into the construction phase of the Ice Rink renovation; and WHEREAS, the contractor, approved via Resolution 2024-61, is SM Wilson & Co, 222 1st Ave, Suite A, Edwardsville IL 62025, and the ice rink renovation costs, shall not exceed $4,000,000.00, which includes a contingency line item for excavations greater than 4 feet to the depth of bedrock at 12-14 feet. NOW, THEREFORE, BE IT RESOLVED, BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to accept the proposal of SM Wilson & Co, and to enter into an agreement, for the amount hereinabove set forth, and to assure that all items constituting the proposal are provided in accordance with the specifications. BE IT FURTHER RESOLVED, that the funds for the construction phase shall be paid from the Park Improvement Fund, FY-2025 budget, from the Prop W Bond sales under 30-04-68-80-906. ADOPTED this ______day of ________________ 2025. __________________________ MAYOR ATTEST: ______________________________ CITY CLERK  RESOLUTION #2025-10 AUTHORIZING THE CITY MANAGER TO PURCHASE A DIGITAL MESSAGE MARQUEE SIGN FOR CITY HALL, AND AMENDING THE BUDGET FOR FISCAL YEAR 2025 WHEREAS, the City of Webster Groves participates in the State of Missouri cooperative purchasing program, and desires to purchase a new marquee to replace the manual marquee at City Hall; and WHEREAS, under the Omina Partners Contract #R220601, the selected vendor is Daktronics, Inc, 201 Daktronics Drive, Brookings, SD 57006. The cost is not to exceed $42,000.00. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF WEBSTER GROVES, that the City Manager be authorized to enter into a contract with Daktronics, Inc., for the sum hereinabove set forth, and to assure that all items are provided in accordance with specifications. BE IT FURTHER RESOLVED, that funds for this purchase shall be paid from the Capital Improvement Sales Tax Fund. FURTHERMORE, the Fiscal Year 2025 Budget shall be amended by $42,000.00. ADOPTED this ______day of _____________, 2025. __________________________ MAYOR ATTEST: ______________________________ CITY CLERK