City Council - Special Meetings

DRAFT Board and Commission Subcommittee Meeting Notes May 31, 2022 1. Roll Call: Laura Arnold, Emily Hixson Shepherd, Emerson Smith. David Franklin absent. 2. Notes from last meeting (5/20/22) were reviewed and approved. 3. Review of revised application a. Changes looked good a few additional changes will be requested from Jennifer Conrad. b. Added a step 4a to the steps in the process proposed , which reads, “Liaison consults with the B/C Chair and staff liaison about the submitted applications. 4. Potential term limits and emeritus status for commissions. a. It was generally agreed that some term limits should be in place for B/Cs that do not have significant membership requirements. Those excluded from term limits could be business district commissions, ARB and Board of Adjustment. b. Once term limits are in place, anyone termed off a B/C could reapply after one year. c. The length of service was not decided. Additional information has been solicited from the clerk about each of the current B/Cs to help determine this. d. No emeritus status positions will be recommended. e. Creve Couer’s B/C handbook was mentioned as a good example. You can find it here: https://www.crevecoeurmo.gov/DocumentCenter/View/1407/GUIDE-to- Boards--Commissions-JDC-7-27-09?bidId= 5. Application for Charter Commission a. Before creating an application for the Charter Review Advisory Board, committee members agreed that additional guidance from the council is needed. b. Information needed includes: i. Timeline. Should we work backwards from the April 2024 election? That means the deadline for submitting ballot language would be January 2024. ii. Are there particular backgrounds or skills that we are looking for in members? iii. How often do we expect them to meet?  iv. Will we require updates to the council? At what intervals? v. Should we provide DEI training for seated members? vi. Should we provide an informational session for those interested in applying to the commission. Basic tutorial on our form of government, charter as a document, expectations, ethics, etc. vii. What information should be available about the commission? A basic manual? c. Charter Ordinance: Next meeting to be scheduled.