Old Orchard Business District Advisory Commission

Old Orchard Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, February 14, 2023 LOCATION: City Hall & Zoom CALLED TO ORDER 8:03 AM MEETING ADJOURNED: 8:52 AM NEXT MEETING: Tuesday, March 14, 2023 NAME PRESENT ABSENT Bob Weber, Chair X Holland Saltsman, Vice Chair X Angel Venegoni X John Barr X Steve Zielinski X Abby Culleton X Rick Gerger X Vacancy Vacancy Sarah Richardson, Council Liaison X Eric Peterson, City Liaison X Also in attendance: Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support Approval of Minutes – A motion to approve the October 2022 minutes was made by, Holland Saltsman, seconded by Angel Venegoni, and was unanimously approved. Rooftop Lighting – Have reached out to McLaughlin Electrical Services and Summit Electrical to install rooftop lighting on the Hagen properties (“Colonial Village”) and also fix the lighting on the Novel Neighbor building. Animal Hospital would also like to add lighting to an additional side of their building; Angel will be the contact. The quotes should be available next month. Big Bend Vehicle & Pedestrian Flow – Ray Gawlik, St. Louis County Area Engineer, was going to attend to discuss the upcoming Big Bend “road diet” but he was unable to attend. He will be invited to attend next month’s meeting. 2023 District Events – • Gazebo Series, Trick or Treating, Holiday Tree Lighting – Commission Members want to hold these events again this year. Note: The tree in Gazebo Park used as the Holiday Tree has died and will be taken down this year. The Parks Department will replace it with a decent sized tree; however it will not be the size of a full-grown tree. Since it’s in Gazebo Park, the cost comes out of the Parks budget and not the District’s budget. Additional “Winter Wonderland” lighting could be added to the park as well. • Fall Event – Commission Members discussed the potential of establishing a District-wide fall event in October; a sub-committee could be formed to pursue the idea with possible reps from Civil Alchemy, Field Theory, Union Studio, Novel Neighbor, and Amy’s Cake Pop. A first step however is to approach the Old Webster Trade Association and see if they would be open to holding their Walktober Fest event jointly with Old Orchard. Fran Sudekum will make the request on Old Orchard’s behalf at the Trade Association’s February meeting. Holland Saltsman suggested adding Crossroads to a joint event as well. If a joint event was held with all three business districts, the BDC could potentially put forth the idea to City Council of funding a trolley connection during the event from their Development Fund. Page 1 of 2 FY2024 Preliminary Budget Discussion Eric Peterson shared concerns that the projected expenses (with projected revenues staying the same) is trending towards the fund balance being in the red (See Appendix A). The largest “expense” is paying for the services of the Parks Department to provide and maintain the flower baskets and pots, as well as sidewalk snow removal and other such cleanup duties that come throughout the year; all of which are not normal municipal services and are the responsibility of property owners. Mr. Peterson has requested the Parks Department to provide an inventory of their services in an à la carte fashion so decisions can be made to pick what they provide going forward. John Barr requested that all the classification categories be broken down line by line to explain what is included. Budget discussion continued on preliminary FY24 Budget figures. Mr. Peterson reviewed preliminary numbers as a starting point (See Appendix B). Commission Members discussed putting in funds into the budget for two Façade Beautification Program reimbursements. #314Day #STLMade – 3-14-23, is 314 Day in St. Louis; the area code for the St. Louis metro area is 314. For several years, the day has been the focus to celebrate St. Louis made products, businesses, people, etc. Promotions, events, happenings, are taking place all over the greater metropolitan area; logos, templates, etc. are available on https://thestl.com/ Business Development Commission (BDC) Update • Job Board – The “Work in Webster Groves” job board continues to grow. It can be found on the City website at https://www.webstergrovesmo.gov/673/Work-in-Webster-Groves. The job board is free to use by both those looking for work and for those licensed Webster Groves businesses and non-profits looking to hire staff; full-time, part-time, interns, volunteers. Businesses received an insert about the job board in their business license renewal notices. A digital ad campaign about the job board reaching out to job seekers has also kicked off. City/Council Update • Bijoux Chocolates is open in Old Orchard. • Bagel Union is now open Thursday thru Sunday in Crossroads. • KIND soap company has moved to a larger location; still in Old Webster. • Balkan Treat Box will open a coffee shop, Telva at the Ridge, in the Rolling Ridge event space in Old Webster. • The business license reports for September thru December are available on the City website. • City Council continues their work on strategic planning. A draft of the mission, vision, and value statements is available on the City website; please share your feedback. • City Council is budget season and will be getting updates from Department Directors next month. • City Council is looking at a potential City Historical Designation for the Lustron homes in Webster Groves. Next Schedule – March 14, 2023 Adjournment – Meeting adjourned at 8:52 AM. Page 2 of 2  APPENDIX A WEBSTER GROVES FISCAL 5-YEAR PLAN - OLD ORCHARD BUSINESS DISTRICT The Five-Year Plan is a policy-driven forecasting document to aid policy makers in the decisions that affect the City's future fiscal outlook. This plan is not a binding commitment of the City to certain levels of spending or revenue collection. This plan is a tool subject to refinement and revision by the City Council, Administration, and Finance Department at quarterly budget updates and as necessary. It is provided for public review and discussion. The past fiscal trends of the City that inform the average growth model are available on the City's website. FY23 BUDGET GROWTH MODEL ACCOUNT CLASSIFICATION FY24 ESTIMATE FY25 ESTIMATE FY26 ESTIMATE FY27 ESTIMATE FY28 ESTIMATE (AMENDED) AVG. RECURRING MODEL SHOWS BOTH REVENUE AND EXPENDITURES WITH AVERAGE GROWTH RATES DETERMINED FROM THE PAST FIVE FISCAL YEARS (FY18-FY22) RECURRING REVENUES AND EXPENSES; EXPENSE Personnel Services $0.00 0.00% $0.00 $0.00 $0.00 $0.00 $0.00 EXPENSE Materials & Supplies $1,720.00 0.00% $1,720.00 $1,720.00 $1,720.00 $1,720.00 $1,720.00 EXPENSE Contractual Services $32,680.00 16.86% $38,189.26 $44,627.29 $52,150.65 $60,942.31 $71,216.09 EXPENSE Capital Outlay $17,500.00 0.00% $17,500.00 $17,500.00 $17,500.00 $17,500.00 $17,500.00 EXPENSE Other Expenditures $0.00 0.00% $0.00 $0.00 $0.00 $0.00 $0.00 BUDGET BALANCES BUILT ON AVERAGE EXPENSE TOTALS $51,900.00 17.68% $57,409.26 $63,847.29 $71,370.65 $80,162.31 $90,436.09 REVENUE PROPERTY TAX $30,000.00 0.54% $30,162.87 $30,326.62 $30,491.26 $30,656.80 $30,823.23 REVENUE LICENSES $15,000.00 3.48% $15,522.26 $16,062.69 $16,621.95 $17,200.68 $17,799.55 REVENUE OTHER INCOME $100.00 -23.88% $76.12 $57.94 $44.10 $33.57 $25.55 REVENUE OTHER FINANCING SOURCES (USES) (transfers ($36,407.00) 1.20% ($36,844.40) ($37,287.06) ($37,735.03) ($38,188.38) ($38,647.19) GROWTH REVENUE from funds) TOTALS $8,693.00 0.31% $8,916.84 $9,160.20 $9,422.28 $9,702.66 $10,001.15 BALANCE TOTALS ($43,207.00) ($48,492.42) ($54,687.09) ($61,948.36) ($70,459.66) ($80,434.95) ESTIMATED OPENING FUND BALANCE (rounded) 118,000.00 $74,793.00 $26,300.58 ($28,386.51) ($90,334.88) ($160,794.53) ESTIMATED CLOSING FUND BALANCE (rounded) $74,793.00 $26,300.58 ($28,386.51) ($90,334.88) ($160,794.53) ($241,229.48) ONE-TIME REVENUES AND/OR EXPENDITURES TO BE LISTED INDIVIDUALLY TO JUDGE IMPACT ON FUND BALANCE ONE-TIME REVENUES EXPENSE Flower Baskets & Materials $ 2,880.00 $ - $ - $ - $ - $ - Holiday Ornament Replacement $ 1,000.00 $ - $ - $ - $ - $ - EXPENSE TOTALS $ 3,880.00 $ - $ - $ - $ - $ - REVENUE $ - $ - $ - $ - $ - $ - &/OR EXPENDITURES REVENUE TOTALS $ - $ - $ - $ - $ - $ - BALANCE TOTALS $ (3,880.00) $ - $ - $ - $ - $ - ESTIMATED OPENING FUND BALANCE (rounded) 118,000.00 $70,913.00 $22,420.58 ($32,266.51) ($94,214.88) ($164,674.53) ESTIMATED CLOSING FUND BALANCE (rounded) $70,913.00 $22,420.58 ($32,266.51) ($94,214.88) ($164,674.53) ($245,109.48) NOTES: 1. Estimates for FY24-FY28 in the green section are built by the average increase of costs from the previous 5-years (FY18-FY22). The estimate model is built on past practices are normally continued hence past practice is an acceptable indicator of future plans. Certainly, policymakers can shift future and current plans from the trends of past practice. 2. One-time revenues and expenses are listed separately in the blue section so as not to inflate the trend model and future estimates. One-time expenses and revenues are those that are not reasonably construed or believed to continue yearly. rev. 01/21/23 1  APPENDIX B FY24 PRELIM OLD ORCHARD BUDGET Budget Year 2024 2023 Adopted 2023 Amended 2023 Estimated 2024 Department Account Account Description Budget Budget Amount Entry/Request Fund 13 - OLD ORCHARD TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 30,000.00 30,000.00 37,262.00 38,381.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est 3% increase in Prop Tax 1.0000 38,381.00 38,381.00 Department Entry/Request Totals $38,381.00 PROPERTY TAX Totals $30,000.00 $30,000.00 $37,262.00 $38,381.00 LICENSES 420 BUSINESS LICENSES 15,000.00 15,000.00 15,000.00 20,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est Based on FY22 Results 1.0000 20,000.00 20,000.00 Department Entry/Request Totals $20,000.00 LICENSES Totals $15,000.00 $15,000.00 $15,000.00 $20,000.00 OTHER INCOME 470 INTEREST INCOME 100.00 100.00 66.00 880.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est Interest Earnings 1.0000 880.00 880.00 Department Entry/Request Totals $880.00 OTHER INCOME Totals $100.00 $100.00 $66.00 $880.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (36,407.00) (36,407.00) (36,407.00) (36,407.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est Parks & Rec Transfer (02.13.23) 1.0000 (36,407.00) (36,407.00) Department Entry/Request Totals ($36,407.00) OTHER FINANCING SOURCES (USES) Totals ($36,407.00) ($36,407.00) ($36,407.00) ($36,407.00) Department 00 - REVENUE Totals $8,693.00 $8,693.00 $15,921.00 $22,854.00 REVENUE TOTALS $8,693.00 $8,693.00 $15,921.00 $22,854.00 Run by ERIC PETERSON on 02/13/2023 16:49:58 PM Page 1 of 3  FY24 PRELIM OLD ORCHARD BUDGET Budget Year 2024 2023 Adopted 2023 Amended 2023 Estimated 2024 Department Account Account Description Budget Budget Amount Entry/Request Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT 3,880.00 3,880.00 3,880.00 .00 751 AREA MAINTENANCE .00 1,720.00 1,720.00 .00 MATERIALS & SUPPLIES Totals $3,880.00 $5,600.00 $5,600.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 4,000.00 4,000.00 4,000.00 4,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Admin Support 1.0000 4,000.00 4,000.00 Department Entry/Request Totals $4,000.00 810 DISPOSAL SERVICES 1,800.00 1,800.00 2,000.00 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Recycling Services 12.0000 218.00 2,616.00 Department Entry/Request Totals $2,616.00 830 ADVERTISING 23,000.00 21,280.00 21,280.00 15,370.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Gazebo Series - Sponsor 1.0000 3,000.00 3,000.00 Department Entry/Request Gazebo Series - Staffing 1.0000 420.00 420.00 Department Entry/Request General Advertising 1.0000 8,650.00 8,650.00 Department Entry/Request Holiday Advertising 1.0000 3,000.00 3,000.00 Department Entry/Request Sponsorships 1.0000 300.00 300.00 Department Entry/Request Totals $15,370.00 850 PARKING LOT LIGHTING 1,700.00 1,700.00 1,700.00 1,704.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Electricty Bills for Lighting 12.0000 142.00 1,704.00 Department Entry/Request Totals $1,704.00 Run by ERIC PETERSON on 02/13/2023 16:49:58 PM Page 2 of 3  FY24 PRELIM OLD ORCHARD BUDGET Budget Year 2024 2023 Adopted 2023 Amended 2023 Estimated 2024 Department Account Account Description Budget Budget Amount Entry/Request Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD CONTRACTUAL SERVICES 851 CONTRACT AREA MAINTENANCE 3,900.00 3,900.00 3,900.00 15,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Facade Lighting Program 1.0000 15,000.00 15,000.00 Department Entry/Request Totals $15,000.00 CONTRACTUAL SERVICES Totals $34,400.00 $32,680.00 $32,880.00 $38,690.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION 12,000.00 12,000.00 6,000.00 .00 960 FACADE BEAUTIFICATION 5,500.00 5,500.00 .00 .00 CAPITAL OUTLAY Totals $17,500.00 $17,500.00 $6,000.00 $0.00 Program 78 - OLD ORCHARD Totals $55,780.00 $55,780.00 $44,480.00 $38,690.00 Department 01 - GENERAL GOVERNMENT Totals $55,780.00 $55,780.00 $44,480.00 $38,690.00 EXPENSE TOTALS $55,780.00 $55,780.00 $44,480.00 $38,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals REVENUE TOTALS $8,693.00 $8,693.00 $15,921.00 $22,854.00 EXPENSE TOTALS $55,780.00 $55,780.00 $44,480.00 $38,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals ($47,087.00) ($47,087.00) ($28,559.00) ($15,836.00) Net Grand Totals REVENUE GRAND TOTALS $8,693.00 $8,693.00 $15,921.00 $22,854.00 EXPENSE GRAND TOTALS $55,780.00 $55,780.00 $44,480.00 $38,690.00 Net Grand Totals ($47,087.00) ($47,087.00) ($28,559.00) ($15,836.00) Run by ERIC PETERSON on 02/13/2023 16:49:58 PM Page 3 of 3