Old Orchard Business District Advisory Commission

Old Orchard Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, January 9, 2024 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:04 AM MEETING ADJOURNED: 8:23 AM NEXT MEETING: Tuesday, February 13, 2024 NAME PRESENT ABSENT Bob Weber, Chair X Holland Saltsman, Vice Chair X Angel Venegoni X John Barr X Steve Zielinski X Abby Culleton X Rick Gerger X Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also in attendance: Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support APPROVAL OF MINUTES A motion to approve the November minutes was made by Rick Gerger, seconded by Angel Venegoni, and unanimously approved. OFFICER ELECTIONS & DESIGNATION OF SECRETARY A motion to designate Fran Sudekum as the secretary of the Old Orchard Special Business District Advisory Commission for 2024 pursuant to Webster Groves Code 4.050 was made by Bob Weber, seconded by Rick Gerber, and unanimously approved. Holland Saltsman was nominated for Chairperson and Angel Venegoni was nominated for Vice Chairperson. Since Ms. Saltsman was not in attendance. a caveat was added; if she did not accept the Chair position, Ms. Venegoni would then take the Chair position. Both were unanimously elected. ROOFTOP LIGHTING Streib is scheduled to repair the rooftop lights on the Novel Neighbor property today and install rooftop lights on the property housing Blue Dahlia et al. the remainder of the week. Attempts to contact the property owner that houses Balkan Treat Box have not thus far been successful. HOLIDAY FESTIVAL FEEDBACK The first-time event did not enjoy a good weather day; it was sunless and chilly, but the sidewalks did appear to be filled with patron. In addition, Santa and Ms. Claus were very popular; they saw approximately 75 children and gave out tokens for kids’ hot chocolate. There was a good-sized crowd for the Show Starters performance followed by the “lighting” of Gazebo Park. The owner of Betty’s Books stated she had a good day at her establishment. John Barr also stated Annex has a busy day and it was a good start to the holiday season. Page 1 of 2 PRELIMINARY BUDGET DISCUSSION Commission Members reviewed the FY2023 Audit Results (see Appendix A); highlighting $14K unused by the Parks Department was transferred back into the Old Orchard Taxing District Fund. Also noting the Fund at the end of FY2023 showed a savings of $156,000. Members also reviewed the FY25 Old Orchard Budget Request Worksheet (see Appendix B) which contains historical data back to 2019. A draft budget will be discussed, and an initial budget request will be finalized at the February meeting. Members can submit items for inclusion. 2024 DISTRICT EVENTS Commission Members agreed to continue with the established events; Gazebo Series, Trick or Treat, and the new Holiday Festival. A calendar of potential dates will be put together for the February meeting so planning and obtaining vendor commitments if needed can commence. BUSINESS DEVELOPMENT COMMISSION (BDC) UPDATE • The next Business Coffee will be held on February 7, 2024 at the Webster Groves Rec Center. • The City has invested in a dynamic business mapping and directory system called Bludot. It will be part of the online business license process and replace the current static business directory on the City’s website. Businesses will be able to enter their own information such as sales, job posts, or highlights. A QR code for Old Orchard can be put in businesses’ windows, counters, tables that will link to the system. It’s very Google-like. CITY/COUNCIL UPDATE • City Council has started working on the budgeting process. Next Meeting – February 13, 2024 Adjournment – Meeting adjourned at 8:20 AM. Page 2 of 2 APPENDIX A  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 APPENDIX B 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 35,122.72 42,054.69 35,408.31 34,683.81 41,087.35 38,381.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est 3% increase in Prop Tax 1.0000 38,381.00 38,381.00 Final Totals $38,381.00 402 REAL ESTATE TAXES - DELINQUENT (221.27) .00 .00 .00 2,857.36 .00 407 INTEREST ON PROPERTY TAXES 14.61 .00 .00 .28 56.39 .00 PROPERTY TAX Totals $34,916.06 $42,054.69 $35,408.31 $34,684.09 $44,001.10 $38,381.00 LICENSES 420 BUSINESS LICENSES 17,098.04 23,910.54 15,238.56 21,403.99 24,931.36 20,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est Based on FY22 Results 1.0000 20,000.00 20,000.00 Final Totals $20,000.00 LICENSES Totals $17,098.04 $23,910.54 $15,238.56 $21,403.99 $24,931.36 $20,000.00 OTHER INCOME 470 INTEREST INCOME 505.42 425.48 82.63 32.73 .00 570.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final COUNCIL ALL-1 INTEREST INCOME ESTIMATES 1.0000 (310.00) (310.00) Final Est Interest Earnings 1.0000 880.00 880.00 Final Totals $570.00 490 MISCELLANEOUS INCOME .00 .00 .00 4,245.57 .00 .00 OTHER INCOME Totals $505.42 $425.48 $82.63 $4,278.30 $0.00 $570.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (31,959.00) (32,435.00) (33,186.00) (34,986.00) (36,407.00) (32,344.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est Parks & Rec Transfer (02.13.23) 1.0000 (32,344.30) (32,344.30) Final Totals ($32,344.30) OTHER FINANCING SOURCES (USES) Totals ($31,959.00) ($32,435.00) ($33,186.00) ($34,986.00) ($36,407.00) ($32,344.00) Department 00 - REVENUE Totals $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 REVENUE TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 1 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 .00 .00 .00 2,880.00 .00 MATERIALS & SUPPLIES Totals $0.00 $0.00 $0.00 $0.00 $2,880.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES .00 .00 .00 .00 3,803.34 4,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Admin Support 1.0000 4,000.00 4,000.00 Final Totals $4,000.00 810 DISPOSAL SERVICES .00 .00 .00 .00 4,229.90 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Recycling Services 12.0000 218.00 2,616.00 Final Totals $2,616.00 830 ADVERTISING .00 .00 .00 .00 8,416.23 15,370.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Gazebo Series - Sponsor 1.0000 3,000.00 3,000.00 Final Gazebo Series - Staffing 1.0000 420.00 420.00 Final General Advertising 1.0000 8,650.00 8,650.00 Final Holiday Advertising 1.0000 3,000.00 3,000.00 Final Sponsorships 1.0000 300.00 300.00 Final Totals $15,370.00 850 PARKING LOT LIGHTING .00 .00 .00 .00 1,412.75 1,704.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Electricty Bills for Lighting 12.0000 142.00 1,704.00 Final Totals $1,704.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 .00 1,800.00 19,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Facade Grant Program 2.0000 2,000.00 4,000.00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 2 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 78 - OLD ORCHARD CONTRACTUAL SERVICES Final Facade Lighting Program 1.0000 15,000.00 15,000.00 Final Totals $19,000.00 CONTRACTUAL SERVICES Totals $0.00 $0.00 $0.00 $0.00 $19,662.22 $42,690.00 CAPITAL OUTLAY 901 OPERATIONAL EQUIPMENT .00 .00 .00 .00 1,934.39 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $0.00 $1,934.39 $0.00 Program 78 - OLD ORCHARD Totals $0.00 $0.00 $0.00 $0.00 $24,476.61 $42,690.00 Department 01 - GENERAL GOVERNMENT Totals $0.00 $0.00 $0.00 $0.00 $24,476.61 $42,690.00 Department 05 - PLANNING & DEVELOPMENT Program 52 - OLD ORCHARD TAXING DISTRICT MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 300.00 .00 .00 .00 .00 MATERIALS & SUPPLIES Totals $0.00 $300.00 $0.00 $0.00 $0.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 3,136.10 2,691.10 3,487.54 3,436.36 .00 .00 810 DISPOSAL SERVICES 1,190.77 1,471.33 1,667.96 1,714.25 .00 .00 824 ELECTRICITY 282.39 146.59 135.36 .00 .00 .00 827 WATER & SEWER 229.53 159.69 159.12 .00 .00 .00 830 ADVERTISING 19,254.17 10,228.06 16,506.36 10,917.24 .00 .00 850 PARKING LOT LIGHTING 1,463.10 1,557.25 1,891.14 1,730.65 .00 .00 851 CONTRACT AREA MAINTENANCE 12,953.94 5,748.50 17,125.00 5,118.86 .00 .00 CONTRACTUAL SERVICES Totals $38,510.00 $22,002.52 $40,972.48 $22,917.36 $0.00 $0.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION .00 .00 .00 312.50 .00 .00 Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 3 of 4  FY25 Old Orchard Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 13 - OLD ORCHARD TAXING DISTRICT FUND EXPENSE Department 05 - PLANNING & DEVELOPMENT Program 52 - OLD ORCHARD TAXING DISTRICT CAPITAL OUTLAY 909 AREA IMPROVEMENTS .00 .00 .00 1,039.74 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $1,352.24 $0.00 $0.00 Program 52 - OLD ORCHARD TAXING DISTRICT $38,510.00 $22,302.52 $40,972.48 $24,269.60 $0.00 $0.00 Totals Department 05 - PLANNING & DEVELOPMENT Totals $38,510.00 $22,302.52 $40,972.48 $24,269.60 $0.00 $0.00 EXPENSE TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals REVENUE TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 EXPENSE TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Fund 13 - OLD ORCHARD TAXING DISTRICT FUND Totals ($17,949.48) $11,653.19 ($23,428.98) $1,110.78 $8,048.85 ($16,083.00) Net Grand Totals REVENUE GRAND TOTALS $20,560.52 $33,955.71 $17,543.50 $25,380.38 $32,525.46 $26,607.00 EXPENSE GRAND TOTALS $38,510.00 $22,302.52 $40,972.48 $24,269.60 $24,476.61 $42,690.00 Net Grand Totals ($17,949.48) $11,653.19 ($23,428.98) $1,110.78 $8,048.85 ($16,083.00) Run by ERIC PETERSON on 01/05/2024 13:50:10 PM Page 4 of 4