Old Webster Business District Advisory Commission

Old Webster Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, May 24 2016, 2016 LOCATION: City Hall CALLED TO ORDER: 8:04 AM MEETING ADJOURNED: 9:11 AM NEXT MEETING: Tuesday, June 28, 2016 NAME PRESENT ABSENT Ron Clipp, Chair X Amanda Payne, Vice Chair X Chris Hite X Joe Rath X X Keli Richards Stacie Swederska. X Morry Cole X Mark Hinkle X Tim Delanty X Gerry Welch, Council Liaison X Mara Perry, City Liaison X Also in attendance: David Cannady – Meridan Waste Services Karen Beck – Public Works Fran Sudekum – Administrative Support APPROVAL OF MINUTES Motion to approve April minutes was made by Joe Rath, seconded by Tim Delanty, unanimously approved. OLD BUSINESS  Unified Commercial Trash Contractor o David Cannady, Meridan Waste Services. Mr. Cannady has 30 years experience in the business. Meridan is locally owned. Each business needs to find out when their contract is up and control the renewal so they are open to join a District-Wide option if they want. Meridan does not do split billing. o Ron Clipp and Joe Rath both currently use Meridan and are very pleased with their service. o The District would have to coordinate the effort and meet with the businesses to let them know about the unified option; the city would not be the coordinator. Mr. Cannady offered to help in this effort. o It was decided to have at least one more vendor come in and talk to the Commission.  District Information Kiosk – No update.  Sidewalk Sub-Committee – Amanda Payne met with Paul Verheyen, Director of Public Works. Paul recommends going with an aggregate concrete so there’s no  need to match colors during future maintenance. The aggregate would replace the pavers. The Commission needs to tell him the scope of the project. A master plan needs to be developed. The biggest issue is funding; will some of the City’s reserves be used, will landlords need to pay a portion, etc. Highest priority would be on sections that are in need of repair. Amanda will ask Paul to come up with pricing and options for the next meeting.  Sidewalk Poetry: A new idea was discussed as a side/future sidewalk project; sidewalk poetry that only appears when it’s raining, when it’ wet. Could be a good tie in with the Arts Commission.  Business/Landlord Survey Sub-Committee: Keli Richards and Tim Delanty plan to address the survey project at the July meeting. BDC  The BDC held a business forum; only two businesses were able to attend due to scheduling conflicts. Commission members were very interested in the forum. Several Commission members would like to get a better understanding of the mission of the BDC and its workings. Mara explained it was formed in the same manner as all the other boards and commissions, its members are volunteers appointed by the City Council and its meetings are all open and anyone can attend and listen. In the case of the BDC, you can serve on it in addition to another commission. Tim Delanty stated he would be interested in serving if a slot came open. Commission members would like to be more informed of the monthly activities of the BDC and its PR Sub-committee. It was suggested they could each take turns attending a BDC meeting and then report back to their fellow Commission members. Everyone is volunteers, so it’s difficult to carve out time for one meeting a month, much less two meetings a month. NEW BUSINESS  Sidewalk Utility Graffiti: Contractors marking utilities are putting “graffiti” again in the District. Why doesn’t the historical designation prevent this from occurring?  The AT&T box between Lemke and US Bank is damaged. CITY UPDATE  Approval is expected at the next City Council to remove the necessity for business signs in the District to go thru the ARB. They still have to fit the historic parameters, but staff will be able to approve them.  Construction on an outdoor patio area was stopped at The Sushi Station because they had not secured any permits. Permits ensure safety and historic character.  Auto Beauty’s CUP for their new Olivette location has been approved and they are very close to getting their occupancy permit. The deadline to move out of the Webster location is July 1st. There is no update on their plans for their Webster property.  The AT&T corner at Lockwood and Elm is ready to plant.  The YMCA property is on the market.  There is a CUP in the works to address parking off of Kirkham.  ROAR is open in the former location of Clover in Old Orchard.  Building permits are under review for a hair salon in the “Quonset Hut” location in Old Orchard. It needs a sprinkler system and has applied for it. JUNE AGENDA ITEMS  Invite another Commercial Trash Hauler  Sidewalk Projects: Pricing and Options – Paul Verheyen ADJOURNED Meeting adjourned at 9:11 AM. NEXT MEETING The next meeting will be held on Tuesday, June 28, 2016 at 8:00 AM – City Hall.