Old Webster Business District Advisory Commission

Old Webster Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, February 22, 2023 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:03 AM MEETING ADJOURNED: 9:38 AM NEXT MEETING: Tuesday, March 28, 2023 NAME PRESENT ABSENT Ron Clipp, Chair X Tim Delanty X Bill Newhouse X Stacie Swederska X Dan Warner X Karen Drexler X David Smith X Vacancy Vacancy Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also, in attendance: Joe Rath – Former Commission Member Sgt. Jason Flanery – Webster Groves Police Department Fran Sudekum – Administrative Support Approval of Minutes A motion to approve the November minutes was made by David Smith, seconded by Dan Warner, and was unanimously approved. Decorative Rooftop Lighting • Quotes from Summit Electric, Streib Company, and McLaughlin Electrical Services for 79 North Gore and 220 W Lockwood are expected by the end of the day today, February 22. Eric Peterson will email the quotes to Commission Members. FY24 Budget Discussion • Preliminary FY24 Budget Figures – Commission Members reviewed the “bare bones” preliminary budget for Old Webster (See Appendix A) covering a line-by-line breakdown of revenue and expense categories used as the starting point to discussions. The District’s current fund balance is approximately $102,000. Category 830 Advertising covers multiple items of advertising and sponsorships. Commission Members discussed reducing the façade lighting figure down to $5,000, raising the sponsorship figure for Jazz Fest to $5,000, raising Street Dance to $4,100, and keeping the WalktoberFest at $5,000. Possible addition of trash cans was discussed. The pros and cons of the District paying for employee parking was also discussed. 1 of 2 • Parks Department Services – The items included in the services the Parks Department performs for the District include full-time salaries, part-time, workers comp, overtime, FICA, and the commodities (soil and plants). The total amount for the three business district for FY24 is estimated to be $108, 241 if no changes are made to the budget. The Crossroads Business District is considering picking the items performed by the Parks Department on an a la carte basis however, so that figure could change. If that were to occur, the hours associated with the unused items would be backed out of the figures. The pro-rated amount for the Old Webster District for FY24 is estimated at $43,000 (See Appendix A). Discussion regarding specific services provided by the Parks Department included such items as how many pots of flowers to have in the District, pots vs. baskets, keeping the District clean, having an annual connection of some type with the Parks Department to share the District’s vision and find out what the Parks Department is planning. Old Webster Summer Night Street Dance • David Smith volunteered to chair the Street Dance with Joe Rath; Joe cannot be there in the evening, however. Ron Clipp volunteered to handle the clean-up portion. #314Day #STLMade • March 14 is 314 Day in St. Louis; the area code for the St. Louis metro area is 314. The day has become a day to focus on St. Louis businesses and products made here. Promotions, events, happenings, are taking place all over the greater metropolitan area; logos, templates, etc. are available on https://thestl.com/ City Update • The Ellenor; a specialty baby boutique is opening in Old Webster in the former KIND soap location. • A draft of the City Council’s Strategic Plan is on the City’s website. Next Meeting – Tuesday, March 28, 2023 at 8:00 AM Adjournment – Meeting adjourned at 9:38 AM. 2 of 2  APPENDIX A OLD WEBSTER PRELIM BUDGET - FY24 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 42,151.57 44,536.54 40,776.44 41,023.00 43,928.00 42,246.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. 3% Increase 1.0000 42,246.00 42,246.00 Department Entry/Request Totals $42,246.00 407 INTEREST ON PROPERTY TAXES 4.40 .00 .00 .04 13.00 .00 PROPERTY TAX Totals $42,155.97 $44,536.54 $40,776.44 $41,023.04 $43,941.00 $42,246.00 LICENSES 420 BUSINESS LICENSES 44,527.58 39,741.59 37,812.45 49,799.47 37,000.00 45,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. based on 2022 Results 1.0000 45,000.00 45,000.00 Department Entry/Request Totals $45,000.00 LICENSES Totals $44,527.58 $39,741.59 $37,812.45 $49,799.47 $37,000.00 $45,000.00 OTHER INCOME 470 INTEREST INCOME 1,695.46 1,693.70 269.90 46.87 238.00 2,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. Interest Return from Investment Strategy 1.0000 2,000.00 2,000.00 Department Entry/Request Totals $2,000.00 490 MISCELLANEOUS INCOME 254.12 .00 .00 6,156.81 .00 1.00 OTHER INCOME Totals $1,949.58 $1,693.70 $269.90 $6,203.68 $238.00 $2,001.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (37,980.00) (39,322.00) (43,324.00) (40,950.00) (42,644.00) (43,000.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. from FY23 Actual 1.0000 (43,000.00) (43,000.00) Department Entry/Request Totals ($43,000.00) OTHER FINANCING SOURCES (USES) Totals ($37,980.00) ($39,322.00) ($43,324.00) ($40,950.00) ($42,644.00) ($43,000.00) Department 00 - REVENUE Totals $50,653.13 $46,649.83 $35,534.79 $56,076.19 $38,535.00 $46,247.00 REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $38,535.00 $46,247.00 Run by ERIC PETERSON on 02/17/2023 17:03:25 PM Page 1 of 4  OLD WEBSTER PRELIM BUDGET - FY24 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 .00 .00 .00 17,801.00 .00 MATERIALS & SUPPLIES Totals $0.00 $0.00 $0.00 $0.00 $17,801.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES .00 .00 .00 .00 6,000.00 6,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Admin Support 12.0000 275.00 3,300.00 Department Entry/Request OWTA Admin Support 12.0000 150.00 1,800.00 Department Entry/Request Special Events - Admin Support 1.0000 900.00 900.00 Department Entry/Request Totals $6,000.00 810 DISPOSAL SERVICES .00 .00 .00 .00 2,800.00 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Recycling Services 12.0000 218.00 2,616.00 Department Entry/Request Totals $2,616.00 814 LAND RENTAL .00 .00 .00 .00 19,000.00 17,428.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Employee Parking - Congregational Lot 80% 12.0000 1,029.00 12,348.00 Department Entry/Request Employee Parking - Moody Lot 50% 12.0000 340.00 4,080.00 Department Entry/Request Employee Parking - Renegotiation Reserve (for possible increase) 1.0000 1,000.00 1,000.00 Department Entry/Request Totals $17,428.00 823 STREET LIGHTS .00 .00 .00 .00 1,400.00 1,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Electricity for Lights 12.0000 125.00 1,500.00 Department Entry/Request Totals $1,500.00 830 ADVERTISING .00 .00 .00 .00 30,000.00 21,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request General Advertising 1.0000 700.00 700.00 Run by ERIC PETERSON on 02/17/2023 17:03:25 PM Page 2 of 4  OLD WEBSTER PRELIM BUDGET - FY24 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER CONTRACTUAL SERVICES Department Entry/Request Holiday Advertising 1.0000 4,500.00 4,500.00 Department Entry/Request Jazz & Blues Festival Sponsorship 1.0000 3,500.00 3,500.00 Department Entry/Request PaintWebster Sponsorship 1.0000 200.00 200.00 Department Entry/Request Street Dance Sponsorship 1.0000 3,800.00 3,800.00 Department Entry/Request WalktoberFest Sponsorship 1.0000 5,000.00 5,000.00 Department Entry/Request WKT Advertising Package 1.0000 3,300.00 3,300.00 Department Entry/Request Totals $21,000.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 .00 .00 15,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Facade Lighting Program 1.0000 15,000.00 15,000.00 Department Entry/Request Totals $15,000.00 CONTRACTUAL SERVICES Totals $0.00 $0.00 $0.00 $0.00 $59,200.00 $63,544.00 CAPITAL OUTLAY 901 OPERATIONAL EQUIPMENT .00 .00 .00 .00 2,380.00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $0.00 $2,380.00 $0.00 Program 77 - OLD WEBSTER Totals $0.00 $0.00 $0.00 $0.00 $79,381.00 $63,544.00 Department 01 - GENERAL GOVERNMENT Totals $0.00 $0.00 $0.00 $0.00 $79,381.00 $63,544.00 Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT MATERIALS & SUPPLIES 701 MISCELLANEOUS 4,500.00 .00 .00 505.00 .00 .00 730 OPERATIONAL EQUIPMENT 3,491.98 13,261.50 2,886.13 8,821.54 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Trash Cans 4.0000 .13 1.00 Department Entry/Request Totals $1.00 MATERIALS & SUPPLIES Totals $7,991.98 $13,261.50 $2,886.13 $9,326.54 $0.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 4,366.00 3,016.00 5,488.62 5,563.51 .00 .00 810 DISPOSAL SERVICES 1,419.82 1,487.87 1,594.79 2,074.87 .00 .00 814 LAND RENTAL 12,780.00 13,204.55 13,226.28 15,135.75 .00 .00 Run by ERIC PETERSON on 02/17/2023 17:03:25 PM Page 3 of 4  OLD WEBSTER PRELIM BUDGET - FY24 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT CONTRACTUAL SERVICES 823 STREET LIGHTS 1,171.77 1,149.79 1,147.87 1,148.23 .00 .00 830 ADVERTISING 21,309.33 19,012.43 24,567.49 17,161.58 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Trade Association Open House 1.0000 .50 1.00 Department Entry/Request Totals $1.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 325.00 .00 .00 CONTRACTUAL SERVICES Totals $41,046.92 $37,870.64 $46,025.05 $41,408.94 $0.00 $0.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION .00 .00 .00 1,792.50 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $1,792.50 $0.00 $0.00 Program 50 - OLD WEBSTER TAXING DISTRICT $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 Totals Department 05 - PLANNING & DEVELOPMENT Totals $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $79,381.00 $63,544.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $38,535.00 $46,247.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $79,381.00 $63,544.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($40,846.00) ($17,297.00) Net Grand Totals REVENUE GRAND TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $38,535.00 $46,247.00 EXPENSE GRAND TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $79,381.00 $63,544.00 Net Grand Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($40,846.00) ($17,297.00) Run by ERIC PETERSON on 02/17/2023 17:03:25 PM Page 4 of 4