Old Webster Business District Advisory Commission

Old Webster Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, March 28, 2023 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:02 AM MEETING ADJOURNED: 8:53 AM NEXT MEETING: Tuesday, April 25, 2023 NAME PRESENT ABSENT Ron Clipp, Chair X Tim Delanty X Bill Newhouse X Stacie Swederska X Dan Warner X Karen Drexler X David Smith X Frank Romano X Vacancy Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also, in attendance: Gregory Donovan – Fiscal Planning & Performance Manager, City of Webster Groves Joe Rath – Former Commission Member Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support Approval of Minutes – A motion to approve the February minutes was made by Karen Drexler, seconded by David Smith, and was unanimously approved. Welcome New Commission Member – Frank Romano – Owner of The Parkmoor Drive-In in Old Webster, has been appointed to the Commission. Decorative Rooftop Lighting – No update. FY24 Budget – Commission Members reviewed the updated budget sheet reflecting the changes discussed at the February Commission meeting (See Appendix A). It appears the separate line item of $5K for the Old Webster Holiday Open House was left off the budget sheet; Commission Members all agree it is their intention to include it. Commission Members requested clarification on the holiday advertising, Holiday Open House, and WalktoberFest figures. MOTION: Dave Smith made a motion to approve the budget as presented. Frank Romano seconded the motion, and it was unanimously approved. 1 of 2 Parks Department Services – A miscommunication with the placement of new hanging baskets in the District needs to be clarified. The Commission had previously decided to place the new baskets on Lockwood east of Elm, not west of Elm. Old Webster Summer Night Street Dance – David Smith is chairing the event; Joe Rath and Dan Warner are working with Mr. Smith; Fran Sudekum will be engaged to assist. The stage has been booked from Florissant and the special activities permit has been approved. The event takes place on June 17. Patrons will again be encouraged to get carryout from a Webster eatery and picnic at the event. A couple of food trucks will possibly be at the event as well. Frank Romano discussed the possibility of having their snoballs at the event. Old Webster Jazz & Blues Festival – Planning is underway. Starting time will be a little later than in previous years; the Festival will start at 1:00 PM. Patrick Murphy and Dan Warner have been pursuing sponsorships; there are multiple sponsorships levels from $8K and lower. There will again be two stages, one on Allen and one on Gore. Next Meeting – Tuesday, April 25, 2023 at 8:00 AM Adjournment – Meeting adjourned at 8:53 AM. 2 of 2  APPENDIX A Old Webster Proposed Budget FY2024 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Amended 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Budget Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 42,151.57 44,536.54 40,776.44 41,023.00 43,000.00 43,928.00 42,246.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. 3% Increase 1.0000 42,246.00 42,246.00 Department Entry/Request Totals $42,246.00 407 INTEREST ON PROPERTY TAXES 4.40 .00 .00 .04 .00 13.00 .00 PROPERTY TAX Totals $42,155.97 $44,536.54 $40,776.44 $41,023.04 $43,000.00 $43,941.00 $42,246.00 LICENSES 420 BUSINESS LICENSES 44,527.58 39,741.59 37,812.45 49,799.47 37,000.00 37,000.00 45,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. based on 2022 Results 1.0000 45,000.00 45,000.00 Department Entry/Request Totals $45,000.00 LICENSES Totals $44,527.58 $39,741.59 $37,812.45 $49,799.47 $37,000.00 $37,000.00 $45,000.00 OTHER INCOME 470 INTEREST INCOME 1,695.46 1,693.70 269.90 46.87 .00 238.00 2,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. Interest Return from Investment Strategy 1.0000 2,000.00 2,000.00 Department Entry/Request Totals $2,000.00 490 MISCELLANEOUS INCOME 254.12 .00 .00 6,156.81 100.00 .00 1.00 OTHER INCOME Totals $1,949.58 $1,693.70 $269.90 $6,203.68 $100.00 $238.00 $2,001.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (37,980.00) (39,322.00) (43,324.00) (40,950.00) (42,644.00) (42,644.00) (43,000.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. from FY23 Actual 1.0000 (43,000.00) (43,000.00) Department Entry/Request Totals ($43,000.00) OTHER FINANCING SOURCES (USES) Totals ($37,980.00) ($39,322.00) ($43,324.00) ($40,950.00) ($42,644.00) ($42,644.00) ($43,000.00) Department 00 - REVENUE Totals $50,653.13 $46,649.83 $35,534.79 $56,076.19 $37,456.00 $38,535.00 $46,247.00 REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $37,456.00 $38,535.00 $46,247.00 Run by Gregory Donovan on 03/27/2023 15:19:00 PM Page 1 of 5  Old Webster Proposed Budget FY2024 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Amended 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Budget Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 .00 .00 .00 17,801.00 17,801.00 8,400.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Bench Replacement 6.0000 1,400.00 8,400.00 Department Entry/Request Totals $8,400.00 MATERIALS & SUPPLIES Totals $0.00 $0.00 $0.00 $0.00 $17,801.00 $17,801.00 $8,400.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES .00 .00 .00 .00 6,000.00 6,000.00 6,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Admin Support 12.0000 275.00 3,300.00 Department Entry/Request OWTA Admin Support 12.0000 150.00 1,800.00 Department Entry/Request Special Events - Admin Support 1.0000 900.00 900.00 Department Entry/Request Totals $6,000.00 810 DISPOSAL SERVICES .00 .00 .00 .00 1,900.00 2,800.00 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Recycling Services 12.0000 218.00 2,616.00 Department Entry/Request Totals $2,616.00 814 LAND RENTAL .00 .00 .00 .00 15,218.00 19,000.00 17,428.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Employee Parking - Congregational Lot 80% 12.0000 1,029.00 12,348.00 Department Entry/Request Employee Parking - Moody Lot 50% 12.0000 340.00 4,080.00 Department Entry/Request Employee Parking - Renegotiation Reserve (for possible increase) 1.0000 1,000.00 1,000.00 Department Entry/Request Totals $17,428.00 823 STREET LIGHTS .00 .00 .00 .00 1,400.00 1,400.00 1,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Electricity for Lights 12.0000 125.00 1,500.00 Department Entry/Request Totals $1,500.00 Run by Gregory Donovan on 03/27/2023 15:19:00 PM Page 2 of 5  Old Webster Proposed Budget FY2024 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Amended 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Budget Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER CONTRACTUAL SERVICES 830 ADVERTISING .00 .00 .00 .00 30,000.00 30,000.00 22,800.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request General Advertising 1.0000 700.00 700.00 Department Entry/Request Holiday Advertising 1.0000 4,500.00 4,500.00 Department Entry/Request Jazz & Blues Festival Sponsorship 1.0000 5,000.00 5,000.00 Department Entry/Request PaintWebster Sponsorship 1.0000 200.00 200.00 Department Entry/Request Street Dance Sponsorship 1.0000 4,100.00 4,100.00 Department Entry/Request WalktoberFest Sponsorship 1.0000 5,000.00 5,000.00 Department Entry/Request WKT Advertising Package 1.0000 3,300.00 3,300.00 Department Entry/Request Totals $22,800.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 .00 .00 .00 5,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Facade Lighting Program 1.0000 5,000.00 5,000.00 Department Entry/Request Totals $5,000.00 CONTRACTUAL SERVICES Totals $0.00 $0.00 $0.00 $0.00 $54,518.00 $59,200.00 $55,344.00 CAPITAL OUTLAY 901 OPERATIONAL EQUIPMENT .00 .00 .00 .00 2,380.00 2,380.00 .00 906 CONTRACT CONSTRUCTION .00 .00 .00 .00 2,620.00 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $0.00 $5,000.00 $2,380.00 $0.00 Program 77 - OLD WEBSTER Totals $0.00 $0.00 $0.00 $0.00 $77,319.00 $79,381.00 $63,744.00 Department 01 - GENERAL GOVERNMENT Totals $0.00 $0.00 $0.00 $0.00 $77,319.00 $79,381.00 $63,744.00 Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT MATERIALS & SUPPLIES 701 MISCELLANEOUS 4,500.00 .00 .00 505.00 .00 .00 .00 Run by Gregory Donovan on 03/27/2023 15:19:00 PM Page 3 of 5  Old Webster Proposed Budget FY2024 Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Amended 2023 Estimated 2024 Department Account Account Description Amount Amount Amount Amount Budget Amount Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT 3,491.98 13,261.50 2,886.13 8,821.54 .00 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Trash Cans 4.0000 .13 1.00 Department Entry/Request Totals $1.00 MATERIALS & SUPPLIES Totals $7,991.98 $13,261.50 $2,886.13 $9,326.54 $0.00 $0.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 4,366.00 3,016.00 5,488.62 5,563.51 .00 .00 .00 810 DISPOSAL SERVICES 1,419.82 1,487.87 1,594.79 2,074.87 .00 .00 .00 814 LAND RENTAL 12,780.00 13,204.55 13,226.28 15,135.75 .00 .00 .00 823 STREET LIGHTS 1,171.77 1,149.79 1,147.87 1,148.23 .00 .00 .00 830 ADVERTISING 21,309.33 19,012.43 24,567.49 17,161.58 .00 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Trade Association Open House 1.0000 .50 1.00 Department Entry/Request Totals $1.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 325.00 .00 .00 .00 CONTRACTUAL SERVICES Totals $41,046.92 $37,870.64 $46,025.05 $41,408.94 $0.00 $0.00 $0.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION .00 .00 .00 1,792.50 .00 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $1,792.50 $0.00 $0.00 $0.00 Program 50 - OLD WEBSTER TAXING DISTRICT $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 $0.00 Totals Department 05 - PLANNING & DEVELOPMENT Totals $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 $0.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $77,319.00 $79,381.00 $63,744.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $37,456.00 $38,535.00 $46,247.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $77,319.00 $79,381.00 $63,744.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($39,863.00) ($40,846.00) ($17,497.00) Net Grand Totals REVENUE GRAND TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $37,456.00 $38,535.00 $46,247.00 Run by Gregory Donovan on 03/27/2023 15:19:00 PM Page 4 of 5  Old Webster Proposed Budget FY2024 Budget Year 2024 EXPENSE GRAND TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $77,319.00 $79,381.00 $63,744.00 Net Grand Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($39,863.00) ($40,846.00) ($17,497.00) Run by Gregory Donovan on 03/27/2023 15:19:00 PM Page 5 of 5