Old Webster Business District Advisory Commission

Old Webster Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, January 23, 2024 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:16 AM MEETING ADJOURNED: 9:05 AM NEXT MEETING: Tuesday, February 27, 2024 NAME PRESENT ABSENT David Smith, Chair X Ron Clipp, Vice Chair X Dan Warner X Frank Romano X Karen Drexler X Tim Delanty X Stacie Swederska X Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also, in attendance: Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support Approval of Minutes – A motion to approve the November minutes was made by Karen Drexler, seconded by David Smith, and unanimously approved. Officer Elections & Designation of Secretary David Smith and Ron Clipp volunteered for the Chairperson and Vice Chairperson, respectively; both were unanimously elected. Fran Sudekum was unanimously designated as the secretary of the Old Webster Special Business District Advisory Commission for 2024. Rooftop Lighting Update – Based on last month’s update, Streib to work on Old Webster after they finish Old Orchard. Stacie Swederska requested she be notified prior when they need to access the roof of her building. Decorative Parking Signs Update – In Tim’s absence this month, Frank Romano will get an update from Laura Burns. Parking/Parking Permits – Commission Members continued the discussion on parking in the District. Some discussion items included; pros and cons of overselling parking permits, moving permitted spots that are not being used very often by the permit owner to another area in order to allow more retail customers to use the spaces in the parking garage, leasing spots from/purchasing the lot from Webster Groves Presbyterian Church, acquiring a list of the permit parking owners to investigate their usage/pattern, is there a need for an updated long-term parking plan. 1 of 2 District Pedestrian Signs – District pedestrian signs at N Gore and the Parking deck entrance alley and at Allen and Lockwood have all been updated with blank signs and are ready for new information. Commission Members will bring ideas to the February meeting. Bench Reconstruction – When a new bench is needed going forward, a reconstructed bench can be used; it’s more cost effective than purchasing a brand- new bench. Preliminary Budget Discussion Commission Members reviewed the FY2023 Audit Results (see Appendix A) and the FY25 Old Orchard Budget Request Worksheet (see Appendix B). Members would like clarification on the change in business license revenue, as well as the property tax figures on the audit report compared to the worksheet. Old Webster Summer Night Street Dance – David Smith is Chairing the sub- committee; he will reach out to Joe Rath for details. BDC Update – The next Business Coffee is scheduled for February 7th at 8:30 AM at the Rec Center; informational CID (Community Improvement Districts) explanation. City Update • Boards and Commissions have been asked to give input into the color of the new roof on City Hall. • Budget process is starting next month. • Prop W, “Destination Webster Groves” a no-tax bond issue for the Parks and Recreation Department will be on the April 2024 ballot. • Several proposed amendments to the City Charter are on the April 2024 ballot. • City Council is looking to hire a new Police Chief as the previous one just retired. A survey to gather citizen’s input on the recruitment is available on the City’s website. • There are three open seats on City Council and three individuals have applied (two incumbents and one new); due to the size of the city, it still needs to be on the ballot. • City Council is discussing parking issues around Webster Groves High School; it is an agenda item. Next Meeting – February 27 at 8:00 AM Adjournment – Meeting adjourned at 9:05 AM 2 of 2 APPENDIX A  APPENDIX B FY25 Old Webster Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 12 - OLD WEBSTER TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 42,151.57 44,536.54 40,776.44 41,023.00 43,609.88 42,246.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est. 3% Increase 1.0000 42,246.00 42,246.00 Final Totals $42,246.00 407 INTEREST ON PROPERTY TAXES 4.40 .00 .00 .04 55.78 .00 PROPERTY TAX Totals $42,155.97 $44,536.54 $40,776.44 $41,023.04 $43,665.66 $42,246.00 LICENSES 420 BUSINESS LICENSES 44,527.58 39,741.59 37,812.45 49,799.47 24,877.31 45,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est. based on 2022 Results 1.0000 45,000.00 45,000.00 Final Totals $45,000.00 LICENSES Totals $44,527.58 $39,741.59 $37,812.45 $49,799.47 $24,877.31 $45,000.00 OTHER INCOME 470 INTEREST INCOME 1,695.46 1,693.70 269.90 46.87 .00 1,175.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final COUNCIL ALL-1 INTEREST INCOME ESTIMATES 1.0000 (825.00) (825.00) Final Est. Interest Return from Investment Strategy 1.0000 2,000.00 2,000.00 Final Totals $1,175.00 490 MISCELLANEOUS INCOME 254.12 .00 .00 6,156.81 .00 1.00 OTHER INCOME Totals $1,949.58 $1,693.70 $269.90 $6,203.68 $0.00 $1,176.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (37,980.00) (39,322.00) (43,324.00) (40,950.00) (42,644.00) (44,298.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Est. from FY23 Actual 1.0000 (44,298.17) (44,298.17) Final Totals ($44,298.17) OTHER FINANCING SOURCES (USES) Totals ($37,980.00) ($39,322.00) ($43,324.00) ($40,950.00) ($42,644.00) ($44,298.00) Department 00 - REVENUE Totals $50,653.13 $46,649.83 $35,534.79 $56,076.19 $25,898.97 $44,124.00 REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $25,898.97 $44,124.00 Run by ERIC PETERSON on 01/05/2024 13:48:28 PM Page 1 of 4  FY25 Old Webster Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER MATERIALS & SUPPLIES 730 OPERATIONAL EQUIPMENT .00 .00 .00 .00 15,298.26 8,400.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Bench Replacement 6.0000 1,400.00 8,400.00 Final Totals $8,400.00 MATERIALS & SUPPLIES Totals $0.00 $0.00 $0.00 $0.00 $15,298.26 $8,400.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES .00 .00 .00 .00 6,715.85 6,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Admin Support 12.0000 275.00 3,300.00 Final OWTA Admin Support 12.0000 150.00 1,800.00 Final Special Events - Admin Support 1.0000 900.00 900.00 Final Totals $6,000.00 810 DISPOSAL SERVICES .00 .00 .00 .00 3,877.01 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Recycling Services 12.0000 218.00 2,616.00 Final Totals $2,616.00 814 LAND RENTAL .00 .00 .00 .00 19,667.94 17,428.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Employee Parking - Congregational Lot 80% 12.0000 1,029.00 12,348.00 Final Employee Parking - Moody Lot 50% 12.0000 340.00 4,080.00 Final Employee Parking - Renegotiation Reserve (for possible increase) 1.0000 1,000.00 1,000.00 Final Totals $17,428.00 823 STREET LIGHTS .00 .00 .00 .00 1,184.61 1,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Electricity for Lights 12.0000 125.00 1,500.00 Final Totals $1,500.00 Run by ERIC PETERSON on 01/05/2024 13:48:29 PM Page 2 of 4  FY25 Old Webster Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER CONTRACTUAL SERVICES 830 ADVERTISING .00 .00 .00 .00 26,203.79 25,300.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final COUNCIL OW-1 Holiday Open House Sponsorship 1.0000 5,000.00 5,000.00 Final COUNCIL OW-1 WalktoberFest Sponsorship 1.0000 2,500.00 2,500.00 Final General Advertising 1.0000 700.00 700.00 Final Holiday Advertising 1.0000 4,500.00 4,500.00 Final Jazz & Blues Festival Sponsorship 1.0000 5,000.00 5,000.00 Final PaintWebster Sponsorship 1.0000 200.00 200.00 Final Street Dance Sponsorship 1.0000 4,100.00 4,100.00 Final WKT Advertising Package 1.0000 3,300.00 3,300.00 Final Totals $25,300.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 .00 .00 2,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final COUNCIL OW-1 Facade Lighting Program 1.0000 2,500.00 2,500.00 Final Totals $2,500.00 CONTRACTUAL SERVICES Totals $0.00 $0.00 $0.00 $0.00 $57,649.20 $55,344.00 CAPITAL OUTLAY 901 OPERATIONAL EQUIPMENT .00 .00 .00 .00 2,379.99 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $0.00 $2,379.99 $0.00 Program 77 - OLD WEBSTER Totals $0.00 $0.00 $0.00 $0.00 $75,327.45 $63,744.00 Department 01 - GENERAL GOVERNMENT Totals $0.00 $0.00 $0.00 $0.00 $75,327.45 $63,744.00 Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT MATERIALS & SUPPLIES 701 MISCELLANEOUS 4,500.00 .00 .00 505.00 .00 .00 730 OPERATIONAL EQUIPMENT 3,491.98 13,261.50 2,886.13 8,821.54 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Trash Cans 4.0000 .13 1.00 Final Totals $1.00 MATERIALS & SUPPLIES Totals $7,991.98 $13,261.50 $2,886.13 $9,326.54 $0.00 $0.00 Run by ERIC PETERSON on 01/05/2024 13:48:29 PM Page 3 of 4  FY25 Old Webster Budget Request Worksheet Budget Year 2024 2019 Actual 2020 Actual 2021 Actual 2022 Actual 2023 Actual Account Account Description Amount Amount Amount Amount Amount 2024 Budgeted Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 05 - PLANNING & DEVELOPMENT Program 50 - OLD WEBSTER TAXING DISTRICT CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 4,366.00 3,016.00 5,488.62 5,563.51 .00 .00 810 DISPOSAL SERVICES 1,419.82 1,487.87 1,594.79 2,074.87 .00 .00 814 LAND RENTAL 12,780.00 13,204.55 13,226.28 15,135.75 .00 .00 823 STREET LIGHTS 1,171.77 1,149.79 1,147.87 1,148.23 .00 .00 830 ADVERTISING 21,309.33 19,012.43 24,567.49 17,161.58 .00 .00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Final Trade Association Open House 1.0000 .50 1.00 Final Totals $1.00 851 CONTRACT AREA MAINTENANCE .00 .00 .00 325.00 .00 .00 CONTRACTUAL SERVICES Totals $41,046.92 $37,870.64 $46,025.05 $41,408.94 $0.00 $0.00 CAPITAL OUTLAY 906 CONTRACT CONSTRUCTION .00 .00 .00 1,792.50 .00 .00 CAPITAL OUTLAY Totals $0.00 $0.00 $0.00 $1,792.50 $0.00 $0.00 Program 50 - OLD WEBSTER TAXING DISTRICT $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 Totals Department 05 - PLANNING & DEVELOPMENT Totals $49,038.90 $51,132.14 $48,911.18 $52,527.98 $0.00 $0.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $75,327.45 $63,744.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals REVENUE TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $25,898.97 $44,124.00 EXPENSE TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $75,327.45 $63,744.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($49,428.48) ($19,620.00) Net Grand Totals REVENUE GRAND TOTALS $50,653.13 $46,649.83 $35,534.79 $56,076.19 $25,898.97 $44,124.00 EXPENSE GRAND TOTALS $49,038.90 $51,132.14 $48,911.18 $52,527.98 $75,327.45 $63,744.00 Net Grand Totals $1,614.23 ($4,482.31) ($13,376.39) $3,548.21 ($49,428.48) ($19,620.00) Run by ERIC PETERSON on 01/05/2024 13:48:29 PM Page 4 of 4