Old Webster Business District Advisory Commission

Old Webster Special Business District Advisory Commission MEETING MINUTES APPROVED MEETING DATE: Tuesday, March 26, 2024 LOCATION: City Hall & Zoom CALLED TO ORDER: 8:00 AM MEETING ADJOURNED: 9:01 AM NEXT MEETING: Tuesday, April 23, 2024 NAME PRESENT ABSENT David Smith, Chair X Ron Clipp, Vice Chair X Dan Warner X Frank Romano X Karen Drexler X Tim Delanty X Stacie Swederska X Emerson Smith, Council Liaison X Eric Peterson, City Liaison X Also, in attendance: Joe Rath – Former Old Webster Commission Member Dave Buck – Webster Groves Citizen Officer Ahmar Rasool – Webster Groves Police Department Fran Sudekum – Administrative Support APPROVAL OF MINUTES – A motion to approve the February minutes was made by Ron Clipp, seconded by Dan Warner, and unanimously approved. VISITOR COMMENTS – Dave Buck, Webster Groves citizen, is curious what the Commission would like to see occur in the northern area of the District. OLD BUSINESS Budget Commission Members reviewed the revised OW Preliminary Request; Budget Year 2025 (see Appendix A) showing the recommendation made at the February Commission meeting. Expenses - the following expense reductions were made: o Category 730-Operational Equipment; Bench Replacement – from $8,400 to $0 o Category 814-Land Rental; Employee Parking – Renegotiation Reserve – from $1,000 to $0 o Category 814-Land Rental; Employee Parking – Congregational Lot – from 80% to 50% o Category 830-Advertising; Holiday Advertising – from $4,500 to $0 o Category 851-Contract Area Maintenance – Façade Light Program – from $2,500 to $0 The reductions yielded a $15K shortfall instead of a $25K shortfall. Members looked at remaining expenses that could possibly be moved off the District and on to the City; land rental for parking (flipping from employee parking to public parking) and administrative services. Recommended additional change: o Category 803 Professional Services; Administrative Support – from $3,300 to $0 1 of 2  Revenue - Members want to pursue potential sources of new revenue that could impact future budgets such as a surcharge on the business license for a parking impact fee, or an impact fee that relates to ground-floor non-retail businesses, and looking at ways to address services businesses not contributing to the District due to their exemptions; all requires legal verification. Commission Members want to pursue these concepts at future meetings. Members also discussed whether adding vendors fees to events and opening up the types of vendors (i.e., a non-food vendor at the Street Dance) would help offset the cost of those events; concerns were expressed of commercializing the events vs. keeping them organic and free of vendor clutter. MOTION: Ron Clipp made a motion to approve the budget as it's been amended and also asking the City to pick up the $3,300 cost of the Administrative Support. Tim Delanty seconded the motion, and it was unanimously approved. Rooftop Lighting Nothing to report. Decorative Parking Signs There are 34 signs, approximate cost would be $100; based on cursory research. Sign insert costs would be added to that figure. Design has been completed. District Pedestrian Signs Jean Scholtes (KIND apothecary) has agreed to design the content for the signs. NEW BUSINESS New Position The City has established a new position; Deputy City Manager of Community Vitality which will oversee Public Works, Planning and Development, the business districts, and the BDC. Once the position is filled, there will be a six-month transition. UPDATES BDC Update • A sub-committee to further research Community Improvement Districts (CID). • Researching use of the STLMade Love Local campaign. City Update • Prop W, “Destination Webster Groves” the no-tax bond issue for the Parks and Recreation Department on the April 2024 ballot. • Amendments to the City charter will also be on the April 2024 ballot. • Parking Garage repairs have started and will take approximately two months to complete. Next Meeting – April 23 at 8:15 AM Adjournment – Meeting adjourned at 9:01 AM 2 of 2  APPENDIX A OW Preliminary Request Budget Year 2025 2024 Amended 2025 Department Account Account Description Budget Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND REVENUE Department 00 - REVENUE PROPERTY TAX 401 REAL ESTATE TAXES -CURRENT 38,562.00 38,948.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Est. 1% Increase 1.0000 38,948.00 38,948.00 Department Entry/Request Totals $38,948.00 PROPERTY TAX Totals $38,562.00 $38,948.00 LICENSES 420 BUSINESS LICENSES 45,000.00 25,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Preliminary Estimate - Review not finalized 1.0000 25,000.00 25,000.00 Department Entry/Request Totals $25,000.00 LICENSES Totals $45,000.00 $25,000.00 OTHER INCOME 470 INTEREST INCOME 1,175.00 2,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Estimated Interest 1.0000 2,500.00 2,500.00 Department Entry/Request Totals $2,500.00 490 MISCELLANEOUS INCOME 1.00 .00 OTHER INCOME Totals $1,176.00 $2,500.00 OTHER FINANCING SOURCES (USES) 999 OPERATING TRANSFERS OUT (46,759.00) (40,000.00) Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Preliminary Estimate ( Set aa s Target) 1.0000 (40,000.00) (40,000.00) Department Entry/Request Totals ($40,000.00) OTHER FINANCING SOURCES (USES) Totals ($46,759.00) ($40,000.00) Department 00 - REVENUE Totals $37,979.00 $26,448.00 REVENUE TOTALS $37,979.00 $26,448.00 Run by ERIC PETERSON on 03/19/2024 18:59:07 PM Page 1 of 3  OW Preliminary Request Budget Year 2025 2024 Amended 2025 Department Account Account Description Budget Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER MATERIALS & SUPPLIES 711 HARDWARE & HAND TOOLS 220.00 .00 730 OPERATIONAL EQUIPMENT 9,900.00 .00 MATERIALS & SUPPLIES Totals $10,120.00 $0.00 CONTRACTUAL SERVICES 803 PROFESSIONAL SERVICES 6,000.00 6,000.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Admin Support 12.0000 275.00 3,300.00 Department Entry/Request OWTA Admin Support 12.0000 150.00 1,800.00 Department Entry/Request Special Events - Admin Support 1.0000 900.00 900.00 Department Entry/Request Totals $6,000.00 810 DISPOSAL SERVICES 2,616.00 2,616.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Recycling Services 12.0000 218.00 2,616.00 Department Entry/Request Totals $2,616.00 814 LAND RENTAL 17,428.00 10,254.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Employee Parking - Congregational Lot (Change to 50%) 12.0000 514.50 6,174.00 Department Entry/Request Employee Parking - Moody Lot 50% 12.0000 340.00 4,080.00 Department Entry/Request Totals $10,254.00 823 STREET LIGHTS 1,500.00 1,500.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request Electricity for Lights 12.0000 125.00 1,500.00 Department Entry/Request Totals $1,500.00 830 ADVERTISING 25,300.00 21,100.00 Budget Transactions Level Transaction Number of Units Cost Per Unit Total Amount Department Entry/Request General Advertising 1.0000 700.00 700.00 Department Entry/Request Holiday Open House Sponsorship 1.0000 5,000.00 5,000.00 Department Entry/Request Jazz & Blues Festival Sponsorship 1.0000 5,000.00 5,000.00 Run by ERIC PETERSON on 03/19/2024 18:59:07 PM Page 2 of 3  OW Preliminary Request Budget Year 2025 2024 Amended 2025 Department Account Account Description Budget Entry/Request Fund 12 - OLD WEBSTER TAXING DISTRICT FUND EXPENSE Department 01 - GENERAL GOVERNMENT Program 77 - OLD WEBSTER CONTRACTUAL SERVICES Department Entry/Request PaintWebster Sponsorship 1.0000 500.00 500.00 Department Entry/Request Street Dance Sponsorship 1.0000 4,100.00 4,100.00 Department Entry/Request WalktoberFest Sponsorship 1.0000 2,500.00 2,500.00 Department Entry/Request WKT Advertising Package 1.0000 3,300.00 3,300.00 Department Entry/Request Totals $21,100.00 851 CONTRACT AREA MAINTENANCE 780.00 .00 CONTRACTUAL SERVICES Totals $53,624.00 $41,470.00 Program 77 - OLD WEBSTER Totals $63,744.00 $41,470.00 Department 01 - GENERAL GOVERNMENT Totals $63,744.00 $41,470.00 EXPENSE TOTALS $63,744.00 $41,470.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals REVENUE TOTALS $37,979.00 $26,448.00 EXPENSE TOTALS $63,744.00 $41,470.00 Fund 12 - OLD WEBSTER TAXING DISTRICT FUND Totals ($25,765.00) ($15,022.00) Net Grand Totals REVENUE GRAND TOTALS $37,979.00 $26,448.00 EXPENSE GRAND TOTALS $63,744.00 $41,470.00 Net Grand Totals ($25,765.00) ($15,022.00) Run by ERIC PETERSON on 03/19/2024 18:59:07 PM Page 3 of 3