Police Community Engagement Board

minutes Meeting Title 7/13/2020 PM 6:30 Zoom Meeting Meeting called by Kevin Sombart Type of meeting Police Community Engagement Board Facilitator Kevin Sombart Note taker Erin Klippi Timekeeper Erin Klippi Roll Call/Speakers Kevin Sombart In Attendance Dr. Scott Groesch Chief Dale Curtis Rev. Eric Hayes Katy Miller Gerry Welch Jean Schultz John Thomas Neil Baumtrager Jennifer Conrad Agenda Item 3 Approve June Motion for approval by: Dr. Scott Groesch Minuets Second by: John Thomas Discussion Revisions requested by Kevin Sombart Conclusions Approved with Revisions Action Items Person Erin Klippi Responsible Action item 1 Send to City for Website Conclusion Sent 7/14/2020 Presenter Name NA minutes Agenda Item 4 Sunshine Law regarding Email and correspondence Discussion Neil Baumtrager spoke to the board regarding the Sunshine Summary Law as it pertains to Boards and Meetings. Reviewed the benefits of archiving e-mails and recommended the board CC Katy N. on all official board correspondence. Neil B. further recommended not recording phone calls but to confirm the call via e-mail after the fact. Neil also strongly advised not to engage on social media comments sections and to maintain that under no circumstances is one individual representing the board and that all potential comments or input are personal opinion only. Neil further advised that things such as group training for the board should be posted but are not necessarily open meetings. Conclusions Action Items Person NONE Responsible None Agenda Item 5 Sharing PCEB Condemnation Statement (circled back to after line item 6) Katy would like the statement shared in areas other that the Discussion PCEB webpage on the City of Webster Groves website. Summary Gerry Welch acknowledged that with out the Webster Kirkwood Times it is difficult to get the statement out to the residents of Webster Groves but that it is available on the webpage for all who are interested. Gerry Welch advised that the statement was included on the June 19th “Friday Page”. Jennifer C. advised currently there are only 150 subscribers but the Friday Page Information is also posted to the City Website and Facebook Page. Conclusions Gerry Welch would like input on how to increase the subscription to the “Friday Page” Action Items Person Responsible Adding to next agenda to further discussion on Kevin S. hoe this can be communicated further. minutes Agenda Item 6 (moved before Agenda 5) How to Respond to Social Media Posts Discussion Neil B. reiterated that he does not advise engaging on social Summary media comments sections unless providing a direct link to the PCEB or the Cities website for clarification. Various board members expressed that they would like to post in the comments to clarify when possible misinformation is being spread. Kevin S. advised that providing a link in the comments to the PCEB webpage is acceptable in the comments but to refrain form engaging as a PCEB member. Both Neil B. and Mayor Gerry Welch both acknowledged that sometimes misinformation is on Social Media but that engaging in the comments section should only be done prefacing with the statement that personal views are being expressed not the views of the PCEB, the City of Webster Groves, or the Webster Groves PD. Conclusion Engaging in social media should not occur in an official PCEB capacity. Action Items Person Deadline Responsible None Agenda Item 7 PCEB Web Page Information Discussion Summary Jennifer C. gave a short description of the webpage for the PCEB and the links attached to the page. minutes Conclusions Action Items Person Deadline Responsible Jean S. Jennifer C. and Katy M. will further Jean S. When discuss the page layout at a further date Jennifer C. available Katy M. Agenda Item 8 Process and Information Available on Complaints Filed with WGPD Discussion A brief summary of complaint data was provided by Dale Summary Curtis Abbreviated records are available for public review but no data on the Officer or Citizen complaining is available for release. Katy gave an example of the question she was asked. Dale C. advised that a citizen could file a Sunshine Request for the open information. Jennifer C. advised that there is a link to Sunshine Request on the website. Dale C. further advised that all Calea Accredidation Information is linked to the website. Action Items Person Deadline Responsible Dale Curtis will provide Kevin Sombart with the abbreviated complaint list. minutes Agenda Item 9 Process for Applying for Open PCEB Positions Discussion www.webstergroves.org/boardapplication is available under Summary boards and commissions on the City of Webster Groves website. Action Items None Agenda Item 10 Updated Vehicle Stops Report Discussion Discussion of the improved disparity index. Dale C. shared a Power Point showing the reduction of the disparity once less enforcement was assigned to I44. Showed how the introduction of the LPR increased the disparity index and that the departments removing 1 of the 3 units is helping reduce the numbers. Contracts on the remaining 2 LPR will not be renewed at the end of the year in hopes of further reducing the disparity index. Kevin S. expressed that the situation should be monitored and that he feels the WGPD should be a model for all police departments. Dale C acknowledged that reducing the disparity index is import and is a goal but for the safety of WG residents traffic enforcement is both necessary and requested by WG citizens. Scott G. asked for clarification on how the numbers were concluded. Dale C. provided an explanation of the changes made and how they have impacted the index. Gave Katy M. a description of what the LPR reads. Action Items Action Items The WGPD per its standard policy Person Deadline will continue to monitor the disparity index Responsible None minutes Agenda Item 11 Discussion of Implicit Bias Training Discussion Kevin S. lead a discussion regarding potential training for the Summary board on Implicit Bias and systemic Racism. Reference was made to information provided by Kevin S. and Katy M. (see note). Kevin S. read passages from an unmentioned author regarding racism and systemic bias and expressed personal opinion on the need to have training on this subject providing 3 groups that provide such training Educational Equity Consultants Dr. Kira H. Banks Crossroads Gerry W. acknowledged that the City of Webster Groves will be having a “community conversation” Costs and how they can be paid for with no budget will be looked in to. Gerry W. will forward the proposal regarding community engagement to the board, John T. gave an overview of how this type of training was held at the School District. Rev. Eric H. commented on his perspective of the community conversation. Note Note: Information previously provided to the board was not presented with in the meeting and is therefor not included in the minutes of the meeting but can be requested from the board. Action Items Person Deadline Responsible Gerry Welch will provide feedback to Kevin S. Gerry Welch After the regarding the “Community Conversation” and meeting will forward the proposal to the board. being held on 7/15/20 Kevin will contact all 3 trainers to see what the Kevin Sombart costs are for training to the board. minutes Agenda Item 12 Review of Survey Additions and Modifications Discussion Kevin S. presents that after many revisions and the current climate in society that the survey no longer looks affective and should possibly not be the primary focus of meetings with community groups if and when they occur. Action Items Kevin S. requested the board to review the questions (presented to the board outside of the meeting) to be presented in the survey and to get back with him on additional possible changes. Action Items Person Deadline Responsible Above Board Next Meeting Agenda Item 13 Review List of Community groups and assign PCEB Members to Contact Discussion Kevin lead discussion regarding contacts he has made and Summary discusses a list. Referenced 5 groups that should be contacted after the list of survey questions are finalized. Board members made suggestions as to what community groups to engage. Work session will address items 12 and 13. Action Items Action will be taken after finalization of survey questions. Action Items Person Deadline Responsible Works session for finalization of list of survey Board WS questions scheduled Will be scheduled and contact will be made with for July the final groups after the work session is 29th @ complete. 7:30 pm minutes Agenda Item 14 Remarks of Visitors Discussion Kevin read aloud 1 remark. Summary Action Items Action Items Person Deadline Responsible None Agenda Item 15 Confirmation of next Schedule meeting Discussion Work Session Scheduled for July 29th @ 7:30 pm Action Items Action Items Person Deadline Responsible Agenda Item 16 Adjourn 8:41 pm Discussion Action Items Motion by: Dr. Scott Groesch Second By: Rev. Eric Hayes Action Items Person Deadline Responsible minutes https://www.webstergroves.org/DocumentCenter/View/8463/07132020-PCEB- Recording