Police Community Engagement Board

minutes Meeting Title 9/22/2020 PM 6:33 Zoom Meeting Meeting called by Kevin Sombart Type of meeting Police Community Engagement Board Facilitator Kevin Sombart Note taker Erin Klippi Timekeeper Erin Klippi Roll Call/Speakers Kevin Sombart In Attendance Dr. Scott Groesch Chief Dale Curtis Rev. Eric Hayes Katy Miller Gerry Welch John Thomas Cynthia Neu Angela Brooks Jennifer Conrad (host) Agenda Item 3 Approve Work Motion for approval by: Kevin Sombart Session Minutes Second by: Dr. Scott Groesch Discussion With Modification Conclusions Approved Action Items Person Erin Klippi Responsible Action item 1 Send to City for Website Conclusion Sent 10/22/20 Agenda Item 4 Report on revised voting status of alternate member board position. Discussion Gerry Welch updated the board that the first and second Summary reading of an amendment to revise the status of the minutes Alternative Board Member to a full Board Member with voting rights. Updated the board that the third and final reading will be held on October 6th City Council meeting. G.W. additionally reported that Board Qualifications be amended to include an advocate for youth programs and that the High School liaison will no longer need to come for Webster Groves High School. John Thomas informed the board that he has a student in mind and he will contact Chief Dale Curtis regarding his recommendation. Action Items Person Responsible Recommendation of Student Representative John Thomas Agenda Item 5 Report on investigation of I-44 shooting incident Chief Dale Curtis advised that St. Louis County had Discussion completed their investigation and had sent their reports to Summary the Prosecuting Attorneys office for review. Audio of the initiating call to dispatch center, radio traffic from officers, and Dash Cam video of the officer involved shooting was played for the board. Conclusions Case is being reviewed by the Prosecuting Attorney Office Action Items Person Responsible None by the Board Agenda Item 6 Report on Investigation of racist graffiti and anonymous letters regarding Black Lives Matter signs on private property and discussion about possible statement issued from the PCEB minutes D.C. currently no leads. FBI was contacted but declined to Discussion investigate. Public Works has removed the graffiti. Summary Dr. Scott Groesch would like the Board to sign and agree with the City Counsel statement on the incidents and have posted to the PCEB webpage. Jennifer Conrad expressed that having physical signatures would be difficult due to the pandemic. Adding an endorsement would likely be a better option. Angela Neu questioned if hate graffiti has been fount in Webster Groves before. D.C. explained that it has in the past but the FBI also declined to investigate as it did not meet their criteria. Kevin Sombart questioned if the Police Department has reached out to other communities to see if the same thing has happened anyplace nearby. D.C. assured the board that the Detective Bureau was thorough in their investigation and that nearby jurisdictions had been contacted. K.S. requested that the Board Members names be added to the City Council as endorsement and the document be added to the PCEB webpage. Conclusion Action Items Person Deadline Responsible Adding endorsement and uploading the Council Jennifer Conrad Next Board Document to the PCEB webpage Meeting Agenda Item 7 Report from Chief Curtis on changes to the Community Oriented Policing Unit. Discussion D.C. reported that an additional Sergeant will be added to Summary supervise the C.O.P. unit K.S. advised he would like to have the newly appointed Sgt. Meet with the board at some point. D.C. suggested that late winter or early spring would be a good timeline for that to occur. Conclusions minutes Action Items Person Deadline Responsible None at this time Agenda Item 8 Report regarding contacts with community group leaders and potential engagement timeline Discussion K.S. reports that he contacted Jerry with the Rotary Club. Summary The club meets every Friday via Zoom and has 25-30 people in attendance. K.S. has provided a copy of the survey and a draft of the power point. The Rotary Club will allow for a 30- minute presentation and 15 minutes of Q & A in an upcoming meeting (date TBD) K.S. suggests a subcommittee to work on the presentation. Angela Brooks Confirms she has contacted the North Webster Association and they are willing to review the survey. NW Association does not have a timeline as of yet for beginning meeting via Zoom but would be interested in reviewing the survey prior to resuming meetings. The leadership of NW Association would distribute to their members. Katy Miller updated the board on the status of AID meetings. Possible meeting as of November 19th 2020. Katy will follow up with Farell from AID after their meeting to establish a date. Dr. Scott Groesch reviewed the survey and Power Point with Vince at Webster University for possible dissemination to students. The suggestion was made to change wording of “sex” from Other to Nonbinary. Suggestion was also made to revise question number 4 to separate Black and People of Color. K.S. wants to finalize the survey officially this evening so it can be reviewed and sent to University for their review and approval. Dr. S.G. will work with Webster University to establish a date for a Zoom presentation to the Student body and Webster University community at large. John Thomas confirmed that it will likely be early next year before the Board can be in front of a student group. Action Items Person Deadline Responsible minutes Katy Miller will follow up with Farell for AID to Katy Miller Next establish a time for presentation, possibly Schedule 11/19/2020 Meeting Dr. Scott Groesch will continue working with Webster University to arrange meeting times. Item 9 Finalize process to access to PCEB Survey on the PCEB Web Page Discussion K.S. circled back to establishing a subcommittee for finalizing the presentation to be given to community groups. K.M. Questioned the benefit of a subcommittee vs. a Work Session K.S. expressed that it would be better use of time to get together a smaller group. K.S. will send the Power Point to the Subcommittee to work on and revises as needed. Power Point will then be sent to G.W. to polish and ready for use. K.S. revisits Question #4 of survey and wording. Jennifer Conrad asks for suggested revision to be sent to her and she will update. J.C. will explore if it is possible to hide the survey in the City Form Center or add a qualifying question Dr. S.G. wants it as a PDF if it makes it faster to get the survey out. K.S. asks K.M. G.W. suggests another subcommittee to finish off survey to speed along the process Angela Brooks suggests a google doc survey J.C. advised she can update in the form center but if multiple formats are to be used it will be up to the Board to establish and complete. Action Items Subcommittee for Power Point Volunteers are as follows Dr. Scott Groesch Cynthia Neu Katy Miller John Thomas Subcommittee for Survey Finalization are as follows minutes Kevin Sombart Cynthia Neu Angela Brooks Action Items Person Deadline Responsible Subcommittee will report back to Kevin Sombart Subcommittee PP 10 Days with in 10 days so he can review changes. Members Jennifer will send the survey Cynthia and she Jennifer/Angela Not Set will mock up using Google Forms Revision to Question #4 and #7 wording will be Subcommittee SF Not Set addressed in Subcommittee meeting. Members Item 10 Discuss possible additional PCEB Web Page items Discussion Add ECINS and Police Policy link to Web Page Add information on Citizens Academy once it is available Action Items Action Items Person Deadline Responsible Add ECINS and Police Policy link to webpage Jennifer Conrad Add Citizens Academy information once Dale available Curtis/Jennifer Conrad Item 11 Report on Community Conversations and Implicit Bias/Anti-Racist/Equity/Systemic Racism Training Initiative Discussion Gerry Welch advised that they have not met yet but that the City is looking in to an audit. The City of Webster Groves continues to explore options but due to the ongoing pandemic and demand for such services the process is slow. Discussion regarding links to Equity and Inclusion meetings that Board Members have attended. Action Items Action Items Person Deadline Responsible minutes Item 12 Remarks of Visitors Discussion None Action Items Action Items Person Deadline Responsible Item 13 Confirmation of next scheduled meeting Discussion Subcommittees will establish independently time to meet. Next regular meeting October 28th 2020 @ 6:30 p.m. via Zoom. Action Items Set up subcommittee meetings to ensure that proper Sunshine Law is followed Action Items Person Deadline Responsible Various Subcommittee Meetings will be scheduled indepentantly. Item 13 Adjourn @ 7:54 p.m. Discussion Action Items No Motion was Made Action Items Person Deadline Responsible minutes Referenced attachments will be included in submitted minuets to the City of Webster Groves for inclusion in the posted minuets.