Village Council

Village of Wellington 12300 Forest Hill Blvd Wellington, FL 33414 Action Summary - Final Tuesday, July 14, 2015 7:00 PM Village Hall Village Council Bob Margolis, Mayor John Greene, Vice Mayor Matt Willhite, Councilman Anne Gerwig, Councilwoman John T. McGovern, Councilman Village Council Action Summary - Final July 14, 2015 1. CALL TO ORDER Mayor Margolis called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Margolis led the Pledge of Allegiance. 3. INVOCATION Deacon Al Payne St. Therese de Lisieux Catholic Church, Wellington, delivered the Invocation. 4. APPROVAL OF AGENDA Mr. Schofield presented the agenda for approval recommending one change: (1) move Regular Agenda item 8C: Discussion of the Design of the New Wellington Community Center to Presentations and Proclamations as item 5C. Councilman Willhite requested that the following Consent Agenda items be moved to the Regular Agenda: 6B: Authorization to: (1) Renew the Village's Existing Annual Minor Construction Contracts; and (2) Utilize an Existing Palm Beach Gardens Contract as a Basis for Pricing for Public Works Minor Construction Projects; and 6C: Authorization to Award Annual Public Works Contracts to Multiple Vendors. Mr. Schofield announced that those two items would become 8B and 8C on the Regular Agenda. Councilwoman Gerwig did not support moving the discussion of the design of the Community Center because she felt that all of the agenda items were equally important. A motion was made by Councilman Willhite, seconded by Vice Mayor Greene, and unanimously passed (4-1) with Councilwoman Gerwig dissenting approving the agenda as amended. 5. PRESENTATIONS AND PROCLAMATIONS A. 15-523 FOLLOW-UP PRESENTATION BY MONICA KALLAS REGARDING LABELING OF GMOs Mr. Schofield introduced the agenda item. Ms. Monica Kallas presented a PowerPoint presentation on what was happening around the world, in the United States, and those states which had enacted resolutions supporting the labeling. She felt it was important that the public be educated regarding GMOs. Public Comments: Village of Wellington Page 1 Village Council Action Summary - Final July 14, 2015 1. Dr. Randall F. Laurich, 8933 Alexandra Circle, Wellington. Spoke in support of GMO labeling. 2. Shaida Meier, 12925 St. David's Way. Spoke in support of GMO labeling. 3. Krista Martinelli, 6243 Sand Hills Circle, Lake Worth. She identified herself as the editor of "AroudWellilington.com. She spoke in support of GMO labeling. B. 15-493 PRESENTATION OF CHARTER REVIEW TASK FORCE RECOMMENDATIONS TO VILLAGE COUNCIL Mr. Schofield introduced the agenda item. Ms. Cohen gave the presentation on the work that the Charter Review Task Force had done.She said that Council had indicated at the Agenda Review that they wanted to have a joint workshop with the Task Force, several workshops, and public meetings to discuss the revisions. She indicated that the materials were available on the Village's website, and encouraged the public to view them. Task Force Members: Ken Adams, Chair and Victoria McCullough, Vice Chair addressed Council thanking them for the opportunity to work on the Charter. Mr. Adams recommended that the Equestrian Preserve Area be designated as an specific area to be preserved and protected in item 2C of the Charter. Council thanked the Task Force for their efforts and hard work. Council requested that the workshops be scheduled within the next several weeks. Staff will work on scheduling the workshops. 9. PUBLIC FORUM Since it was anticipated that the discussion on the Wellington Community Center design would be lengthy, Mayor Margolis asked that the public be given the opportunity at this point to speak. 1. Houston Meigs, 16433 Deer Path Lane. Mr. Meigs thanked Deputy Eli Shaivitz and PBSO for their assistance in trying to locate his lost dog. He indicated that to date his dog had still not been found. B. 15-524 DISCUSSION OF THE DESIGN OF THE NEW WELLINGTON COMMUNITY CENTER Mr. Schofield introduced the agenda item. Councilwoman Gerwig announced that she had to recuse herself because her engineering firm does business with Song & Associates on other projects. Prior to her recusal, she indicated that she had not supported the design/build method. At this point, Councilwoman Gerwig left the Council Chambers. Mr. Barnes stated that this was a followup item on the design of the Wellington Community Center. Mr. Jeff Miles, Pirtle Construction and Ms. Jill Lanigan, Song & Associates Village of Wellington Page 2 Village Council Action Summary - Final July 14, 2015 gave a presentation to Council showing the rendering of what was approved on July 8, 2014 and a rendering of enhancements they were recommending to the building. 1. Entry Canopy Extension at a cost of $115,000 2. Northwest Lobby at a cost of $130,000 3. Balcony at Lake side at a cost of $300,000 Aside from that, the Design Team presented a parking lot modification at $350,000. Council discussed this noting that the rendering being shown was different from what they had approved in July 2014; however, they felt that this was their one chance to build a Community Center that is up to Village's standards which they felt the residents deserved. They did feel, however, that the Northwest lobby had been approved by them, and they should not be charged that original cost to put it back in the design. A motion was made by Vice Mayor Greene, approving the enhancements to the design of the Wellington Community Center to include: the entry canopy extension; northwest lobby; and the balcony at lake side at a cost to the Village of $415,000. Ms. Cohen pointed out that there was no agreement yet on the part of the Design Team that they would agree to doing the three enhancements at that cost. At this time, due a power outage in the building, the Council took a short break. After the break, the design team agreed to reduce the cost of the three enhancements by $65,000 thus making the total cost $480.00 At this point Vice Mayor Greene withdrew his motion. A motion was made by Councilman Willhite, seconded by Mayor Margolis, and unanimously passed (4-0) approving the following enhancements to the design of the Community Center: Entry Canopy Extension; Northwest Lobby; and Balcony at Lake side at a not-to-exceed cost of $480,000.00. Council then discussed he proposed parking modification for $350,000, Council will bring that up for further discussion sometime in the fall. Mr. Schofield said that he needed direction from Council as to what to bring back and when to do it. He said if he had Council consensus he would like to bring back the amended contract with the amendment of the $65,000 as well as to look at other areas. In addition, he will need to bring back budget amendments to do that. He said that for this year he can freeze some positions and defer some capital projects to the next budget cycle which will have to later be adjusted. Mr. Schofield said that he would like to bring this back at the first Council meeting in August. Council gave Mr. Schofield consensus to do that. 6. CONSENT AGENDA Mr. Schofield presented the Consent Agenda recommending approval as amended. Village of Wellington Page 3 Village Council Action Summary - Final July 14, 2015 There were no public comments on the Consent Agenda. A motion was made by Councilman Willhite, seconded by Councilman McGovern, and unanimously passed (5-0) approving the Consent Agenda as amended. A. 15-500 MINUTES OF THE REGULAR WELLINGTON COUNCIL MEETING OF JUNE 9, 2015 This item was approved on Consent. D. 15-331 AUTHORIZATION TO RENEW A CONTRACT WITH PALM BEACH AGGREGATES, LLC FOR THE SUPPLY AND DELIVERY OF ROAD BASE AND DRAIN ROCK This item was approved on Consent. E. 15-470 AUTHORIZATION TO RENEW AN EXISTING AGREEMENT WITH PFM ASSET MANAGEMENT, LLC. (PFM) TO PROVIDE THE VILLAGE WITH INVESTMENT MANAGEMENT SERVICES This item was approved on Consent. F. 15-471 AUTHORIZATION TO AWARD A CONTRACT FOR THE SECTION 24 OBSERVATION TOWER RAILING REPAIR PROJECT This item was approved on Consent. G. 15-483 AUTHORIZATION TO UTILIZE AN EXISTING ORANGE COUNTY, FLORIDA CONTRACT AS THE BASIS OF PRICING FOR THE SOLE SOURCE PURCHASE, DELIVERY AND SERVICE OF FLYGT PUMPS This item was approved on Consent. 7. PUBLIC HEARINGS None 8. REGULAR AGENDA A. 15-489 RESOLUTIONS ADOPTING PRELIMINARY TRIM RATES FOR WELLINGTON AND THE ACME IMPROVEMENT DISTRICT AS FOLLOWS: A. RESOLUTION NO. R2015-48 (ADOPTING THE PRELIMINARY AD VALOREM MILLAGE RATE FOR WELLINGTON FOR TRUTH-IN-MILLAGE ("TRIM") PURPOSES WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON) Village of Wellington Page 4 Village Council Action Summary - Final July 14, 2015 A RESOLUTION OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE PRELIMINARY AD VALOREM MILLAGE RATE FOR WELLINGTON FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES FOR THE MUNICIPALITY’S FISCAL YEAR 2015-2016 BUDGET WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. B. RESOLUTION NO. AC2015-10 (ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATE FOR ACME IMPROVEMENT DISTRICT FOR TRIM PURPOSES) A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE ACME IMPROVEMENT DISTRICT ADOPTING THE DISTRICT’S PRELIMINARY NON-AD VALOREM ASSESSMENT RATE FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES; AND PROVIDING AN EFFECTIVE DATE. C. RESOLUTION NO. R2015-49 (ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES FOR TRIM PURPOSES A RESOLUTON OF WELLINGTON, FLORIDA’S COUNCIL ADOPTING THE PRELIMINARY NON-AD VALOREM ASSESSMENT RATES FOR SOLID WASTE COLLECTION AND RECYCLING SERVICE FOR TRUTH-IN-MILLAGE (“TRIM”) PURPOSES WITHIN THE JURISDICTIONAL BOUNDARIES OF WELLINGTON; AND PROVIDING AN EFFECTIVE DATE. Mr. Schofield introduced the agenda item. Ms. Quickel presented the proposed budget and Preliminary TRIM rates for the Ad Valorem millage as well as the Non-Ad Valorem assessment rates for Acme and Solid Waste. There were no public comments on this item. (1) Resolution No. R2015-48 (Adopting the Preliminary Ad Valorem Millage Rate for Wellington) A motion was made by Councilwoman Gerwig, seconded by Councilman Willhite, and unanimously passed (5-0) approving Resolution No. R2015-48 with a preliminary millage rate of 2.45. (2) Resolution No. AC2015-10 (Adopting the Preliminary Non-Ad Valorem Assessment Rate for Acme) A motion was made by Councilman Willhite, seconded by Councilman McGovern, and unanimously passed (5-0) approving Resolution No. AC2015-10 approving a preliminary non-ad valorem assessment for the Acme Improvement District at $230.00 per unit. (3) Resolution No. R2015-49 (Adopting the Preliminary Non-Ad Valorem Village of Wellington Page 5 Village Council Action Summary - Final July 14, 2015 Assessment rates for Solid Waste Collection and Recycling Services for TRIM Purposes.) A motion was made by Vice Mayor Greene, seconded by Mayor Margolis, and unanimously passed (5-0) approving Resolution No. R2015-49 approving a Preliminary non-ad valorem assessment rate for solid waste and recycling at $140/unit for curbside service and $105/unit for containerized service. B. 15-330 AUTHORIZATION TO: 1) RENEW THE VILLAGE’S EXISTING ANNUAL MINOR CONSTRUCTION CONTRACTS; AND 2) UTILIZE AN EXISTING PALM BEACH GARDENS CONTRACT, AS A BASIS FOR PRICING, FOR PUBLIC WORKS MINOR CONSTRUCTION PROJECTS Mr. Schofield introduced the agenda item. Councilman Willhite led the discussion about trying to utilize local companies. A motion was made by Councilman Willhite, seconded by Councilwoman Gerwig, and unanimously passed (5-0) authorizing: (1) to renew the Village's existing annual minor construction contracts; and (2) utilize an existing Palm Beach Gardens contract, as a basis for pricing for Public Works minor construction projects. C. 15-334 AUTHORIZATION TO AWARD ANNUAL PUBLIC WORK CONTRACTS TO MULTIPLE VENDORS Mr. Schofield introduced the agenda item. A motion was made by Councilman Willhite, seconded by Vice Mayor Greene, and unanimously passed (5-0) approving the authorization to award Annual Public Works Contracts to Multiple vendors. PUBLIC FORUM None 10. ATTORNEY'S REPORT Ms. Cohen had no report. 11. MANAGER'S REPORTS Mr. Schofield presented the following report: 1. The next Regular Council meeting will be held on Tuesday, August 11, 2015 at 7:00 pm in the Council Chambers. 2. The Community Services Department will hold a public meeting at 5:30 pm on Thursday, July 16th at their offices located at 1092 Wellington Trace. Staff will receive public input on community needs which may be addressed with Community Development Block Grant Entitlement funds in fiscal year 2016. 3, The Village will hold its second K-Park Town Hall meeting on Tuesday, July 21, 2015 beginning at 7:00 p.m. in the Cafeteria at Polo Park Middle School, located at 11901 Lake Worth Road, Wellington, FL 33467. Staff will solicit input from Wellington residents on the future of the K-Park property. Village of Wellington Page 6 Village Council Action Summary - Final July 14, 2015 4. Residents within Wellington’s water service area may notice a slight chlorine taste and odor in the drinking water from July 27th - August 10th. This is due to a temporary change in the water disinfection process that is recommended by the Health Department as a precautionary measure to ensure that water to customers remains free of bacteria. Once the temporary treatment process ends on August 10th, normal disinfection will resume. 12. COUNCIL REPORTS Councilwoman Gerwig presented the following report: 1. She announced that she had a fabulous time in Afirica celebrating her 25th wedding anniverary. 2.She asked for the status of the request submitted by Bettina Scherer relative to the Ride & Drive Holiday Parade. which she thought was a good idea. Mr. Schofield indicated that the Parks & Recreation Department was working on that. Vice Mayor Greene presented the following report: (1) He remarked on the 4th of July celebration which he said was a phenomenal event that was well-organized and well-attended. He thanked staff for their work and PBSO for their presence. Councilman Willhite presented the following report: 1. He asked for an update on the ceremony renaming Country Club Drive to Ken Adams Way. 3. He indicated that he had not yet anything on the status of the Equestrian Master Plan. 4. He announced that July 26th was a free day at the Village's pool. 5. Councilman Willhite was happy t see capital projects going on. 6. He recognized the new leadership of the Wellington Rotary. 7. He indicated that Council had receied conceptual drawings for senior housing, and he wanted to know the status of that. 8. He requested that staff analyze the ballot initiative for solar energy noting that mulitple municipalities were not in agreement and he wanted to get the Village's position on this. 9. Councilman Willhite said that he had tried to reach staff the past Friday to address a resident's concern; however, he had difficult reaching someone. He requested that an on-call list be provided to Council. 10. He voiced his appreciation of the Village's 4th of July event. Councilman McGovern presented the following report: 1. He thanked everyone who made the 4th of July such a great celebration. 2. He announced the free day at the pool on July 26th was from Noon to 7 pm 3. Councilman McGovern said that the Community Serivce Department was hosting a Block Party on Saturday, July 18th at Tiger Shark Cove. 4. He hoped that the next K-Park meeting would be successful and they would get a different set of residents attend the meeting. Mayor Margolis presented the following report: 1. He congratulated Mary Lou Bedford on her new position as CEO of the Central Palm Beach County Chamber of Commerce. 13. ADJOURNMENT Village of Wellington Page 7 Village Council Action Summary - Final July 14, 2015 There being no further business to come before the Council, the meeting was adjourned. Village of Wellington Page 8